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HomeMy WebLinkAboutE-7 Staff Report - Speed Feedback SignsCONSENT ITEM E-7 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL VIA: SERGIO GONZALEZ, CITY MANAGER FROM: ROBERT DELGADILLO, P.E., DIRECTOR OF PUBLIC WORKS/CITY ENGINEER MIKE BERTELSEN, POLICE CHIEF DATE: MARCH 15, 2021 SUBJECT: APPROVE THE PURCHASE AND INSTALLATION OF CARMANAH SPEEDCHECK-15 SPEED FEEDBACK SIGNS FROM NEXTECH SYSTEMS, INC. BACKGROUND: The City of Azusa has a total of 16 speed feedback signs posted in various locations around the City. These signs were posted by both Public Works and the Azusa Police Department as traffic calming solutions in areas known for motorists exceeding the posted speed limits. Over the past several years, the signs have started to malfunction and are either in disrepair or in need of costly repairs. Staff obtained quotes from various suppliers to replace all existing speed feedback signs. RECOMMENDATION: Staff recommends the City Council take the following action: 1)Authorize the City Manager to execute a purchase agreement with NexTech Systems, Inc. for the purchase and installation of Carmanah SpeedCheck-15 speed feedback signs and proposed hardware for a not-to-exceed cost of $86,565.73. ANALYSIS: The City of Azusa has a total of 16 speed feedback signs posted in various locations around the City. These signs were posted by both Public Works and the Azusa Police Department as traffic calming solutions in areas known for motorists exceeding the posted speed limits. Over the last several years, the signs have started to malfunction and are in need of costly repairs. With the repairs being so expensive, staff obtained three quotes from various suppliers to replace all existing speed feedback signs in accordance with the City’s purchasing procedures. Of the three quotes that were received, NexTech Systems provided the lowest cost to supply and install the new speed feedback signs. APPROVED CITY COUNCIL 3/15/2021 Purchase of Speed Feedback Signs March 15, 2021 Page 2 The Carmanah SpeedCheck-15 speed feedback signs display motorists speeds up to 45 miles per hour and can be programmed to flash if the motorist is in excess of the posted speed limit. There is also an option to display a “slow down” message which can be programmed to flash at various speeds. Higher speeds are not posted to prevent motorists from racing the sign. The speed feedback signs use solar panels and a rechargeable battery pack to power the LED display. The system comes with a 3-year limited warranty from Carmanah. FISCAL IMPACT: Funding for the purchase and installation of the Carmanah SpeedCheck-15 speed feedback signs are included in the FY 2020-21 approved budget under the City’s Engineering Services General Fund Account (10-55-651-000 6493), $46,565.73, and Police Department Outside Services Account (10-20- 310-000-6493), $40,000. The total cost for the purchase and installation of the speed feedback signs is $86,565.73. Public Works Street Maintenance staff will perform the removal of the existing signs and relocation of several poles to improve visibility. Prepared by: Reviewed and Approved: Robert Delgadillo, P.E. Sergio Gonzalez Director of Public Works/City Engineer City Manager Reviewed and Approved: Fiscal Impact Reviewed by: Mike Bertelsen Talika M. Johnson Police Chief Director of Administrative Services Attachments: 1) Nextech Systems, Inc. Sales Quote 2) Carmanah Speed feedback Sign Specifications 13885 Alton Parkway, Suite A, Irvine, CA 92618 (T) 949-916-2664 Quote #2021-034 1/8/2021 Customer City of Azusa213 E. Foothill BoulevardAzusa, CA 91702 (626) 812-5248 Project Project Location Radar Sign Replacement 16 locations City of Azusa General Terms & Conditions 1. Unless otherwise stated, quotes are valid for a period of 30 days.2. Shipping costs are determined at time of quoting and will be charged in accordance to actual charges at the time of order/delivery. Deliveriesrequiring special handling (lift-gate, forklift etc.) will incur an additional charge. Where no shipping charge is included in the quote, we will billfor actual shipping cost.3. Standard terms of payment are payment in advance or, upon credit approval, net 30 days from the date of invoice. Credit card payments areaccepted for an additional charge of 3%.4. Technical support, not installation, if not already stated as included in the quote is available for $600 per location and must be pre-scheduledat least 2-3 weeks in advance of installation/turn-on date.5. Minimum order is $500.1 of 1 Qty Item Description 16 88336 SpeedCheck-15 yellow 88 + yellow slow down 16 85675 SpeedCheck-15 sign 30 x 42in YOUR SPEED Yellow 16 88419 SpeedCheck-15 mount set side of pole 4 - 6in OD (std.) 16 85704 SpeedCheck solar cabinet non-EMS charge controller 16 88026 Standard battery 55 Ahr 16 74387 Solar panel 50 W 16 74454 Top of pole mount 4.5in OD round 16 84584 Solar panel harness MC4 to spade terminals 8ft (std.) 1 85717 SpeedCheck Manager and Traffic Analyzer software + Bluetooth USB dongle + installation kit 16 CUSTOM Install of Radar Signs Subtotal $78,295.08 Est. Shipping Cost $1,500.00 Tax Total (10.25%)$6,770.65 Total $86,565.73 Attachment 1 Traffic Intelligent radar-activated driver feedback displays, combined with YOUR SPEED sign face. •Reduce driver speed in pedestrian and school zones, residential areas, and arterial and rural roadways by as much as 9 mph (14 km/h) •Most recognized radar speed sign in the industry for 20+ years •Compact, lightweight design to simplify installation •Proven technology platform with lowest power consumption on the market •Meets and exceeds MUTCD requirements SpeedCheck-15 With optional “Slow Down” message and flashing beacons SPEEDCHECK® RADAR SPEED SIGNS SpeedCheck-18 18-inch radar speed sign for speeds over 45 mph (70 km/h) traffic@carmanah.com carmanahtraffic.com 1.844.412.8395 WE SIMPLIFY PLANNING. Contact us to get your Energy Balance Report and purchase specifications. REPRESENTED IN YOUR REGION BY: SpeedCheck-15 15-inch radar speed sign for speeds up to 45 mph (70 km/h) Ultra-clear Light Output Both 15-inch and 18-inch systems have a 7-segment design with high-contrast display technology for visibility in all weather and lighting conditions. LEDs dim during nighttime operation, no “88” ghosting is visible day or night, and characters have smooth, recognizable digits and letters. SpeedCheck’s proprietary safety mask limits the viewing angle to prevents drivers from watching the display as they pass. The flashing digits and optional “Slow Down” message can be programmed to flash at user-defined speed thresholds— the faster the speed, the faster the flash. High-speed cutoff prevents drivers from racing the sign. Signs are MUTCD compliant, install quickly, and can be powered by a solar or AC system. Easy Installation and Durable Construction The modular design makes it easy to repair using standard tools—without removing the device from the pole. The durable radar device is constructed with heavy 11-gauge welded aluminum and stainless steel and brass hardware. The vandal-resistant design can absorb up to two inches of impact deflection without damage to internal components. Advanced User-Interface Our SpeedCheck sign comes with an on-board user interface for quick configuration and optional status monitoring. Using a shared platform design, all SpeedCheck products use the same device manager and controller, making it easy to quickly add many optional features to fit your application. Attachment 2 TrafficSPEEDCHECK® RADAR SPEED SIGNS DISPLAY ENCLOSURE DIMENSIONS “YOUR SPEED” SIGN DIMENSIONS Slow Down Flashes MUTCD-compliant “Slow Down” message when drivers exceed user-defined speed thresholds Scheduler Manages unlimited schedules and modes on a calendar with a 2-year exception list Traffic Analysis On-board data logger collects date, time and speed for over 200,000 target vehicles; raw data in .csv, not binned Generates easy pre-defined speed compliance reports Outputs Triggers external devices, such as flashing beacons, strobes, or cameras by speed threshold or schedule, or from centralized remote location Beacons: 12 in (305 mm) or 8 in (203 mm) diameter LED modules, yellow or red Inputs Allows external devices to manage display operation with external contact closure and the included wiring harness OPTIONAL PRODUCT FEATURES 1.844.412.8395 | traffic@carmanah.com | carmanahtraffic.com Display MUTCD and MUTCDC compliant Amber LEDs Seven-segment LED digit design for maximum digit recognition LEDs automatically dim during nighttime operation, minimizing light bounce into neighboring windows Unique safety masking design limits display view from the side, discouraging drivers from rubbernecking to watch the display as they drive past Ultra-clear contrast delivers superior viewability in all lighting conditions No “88” digit ghosting even in bright sunlight Power 110/220 VAC in standard configurations 12 VDC for battery or solar system operation Solar sized for specific geographic location and sign application 3.5 W draw for typical daytime displayed number, traffic, and local illumination 50, 80, or 170 W high-efficiency photovoltaic solar panel Enclosure Ventilated, weatherproof NEMA 3R enclosure Static Sign Construction 3M High Intensity Prismatic or Diamond Grade retroreflective sheeting and components Available in 3931 yellow, 3983 fluorescent yellow/green, 3930 white, and 3934 orange; others available Communication Bluetooth, cell modem, ethernet, radio/RF modem, and third-party device communication options available Environmental -40 to 167° F (-40 to 75° C) system operating temperature 5-30 Hz 3-axis vibration FCC 15.107 and 15.109 Class A radiated and conducted emissions compliance FCC part 15 low-power radar device Warranty 3-year limited warranty SOLAR PANEL MOUNTING 26.5” (673 mm) 31” (787 mm) 19.5” (495 mm)23” (584 mm) 5” (127 mm) 4” (102 mm) SPEEDCHECK-15 SPEEDCHECK-18 C G A E F C (letter size) C G D (digit size) B A E F 4.5” Diameter Round Top of Pole Mount Side of Pole Mount Specifications subject to local environmental conditions, and may be subject to change. All Carmanah products are manufactured in facilities that are certified to ISO quality standards. US Patent No 6,573,659, Other patents pending. “Carmanah” and Carmanah logo are trademarks of Carmanah Technologies Corp. © 2019, Carmanah Technologies Corp. Document: SPEC_TRA_SpeedCheck-radar-speed-signs_RevB CABINET DIMENSIONS 399 mm 15.7 in 534 mm 21.0 in 208 mm 8.2 in 2.5 in 63 mm 603 mm 23.7 in D B PANELS A B C D E F G 50 W 21.2” (538 mm) 26.3” (668 mm) 19.6” (497 mm) 10.0” (254 mm) 26.3” (668 mm) 21.2” (538 mm) 16.0” (405 mm) 80 W 30.7” (780 mm) 26.5” (672 mm) 19.7” (500 mm) 10.0” (254 mm) 30.7” (780 mm) 26.5” (672 mm) 19.7” (500 mm) 170 W 59.1” (1500 mm) 26.3” (668 mm) 19.7” (501 mm) 10.0” (254 mm) 59.1” (1500 mm) 26.3” (668 mm) 35.7” (907 mm) SIGN A B C D E F G 15-inch 42” (1067 mm) 30” (762 mm) 6” (152 mm) 15” (381 mm) 30” (762 mm) 30” (762 mm) 4” (102 mm) 18-inch 48” (1219 mm) 36” (914 mm) 6.5” (165 mm) 18” (457 mm)--- (SPEEDCHECK-15 only) Standard Banding U-Bolt (Flat/ Square poles) Tilt Bracket (for vertical adjustments) Quick Change (Portable) Flat bracket DISPLAY ENCLOSURE MOUNTS