HomeMy WebLinkAboutE-3.1. Award North Reservoir Rehab CIP_ApprovedCONSENT CALENDAR
TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY
BOARD
FROM: MANNY ROBLEDO, DIRECTOR OF UTILITIES
DATE: JANUARY 25, 2021
SUBJECT: AWARD OF CONTRACT FOR CAPITAL IMPROVEMENT PROJECT W-356
FOR REHABILIATION OF NORTH RESERVOIR
BACKGROUND:
On October 19, 2020, the Azusa Utility Board approved the solicitation of a Notice Inviting Bids
for Capital Improvement Project W-356 North Reservoir Rehabilitation. This project includes
recoating the interior and exterior of the reservoir, reconfiguration of the well supply and system
connection piping, replacing the cathodic protection system, removal of the abandoned interior
circulation piping, installation of a flush type cleanout manhole, seismic protection
improvements, and replacing and rehabilitating reservoir appurtenances; including, stairs, piping,
valves, etc. After completing the formal bid process, the proposed actions will award the project
to the lowest, responsible bidder, and execute the contract documents.
RECOMMENDATION:
Staff recommends the Utility Board take the following actions:
1)Approve the Award of Contract to Paso Robles Tank, Inc. of Paso Robles, California,
for the construction of North Reservoir Rehabilitation Project No. W-356, in an
amount not-to-exceed $1,621,829; and
2) Authorize the Mayor to execute the Contract, in a form acceptable to the City
Attorney.
ANALYSIS:
As part of a regular cleaning and inspection program, ALW Water Production Staff dewatered,
inspected, and cleaned North Reservoir in 2019. At the same time, Staff invited multiple
engineering consultants to inspect the inside and outside coating and overall condition of the
E-3Approved
Utility Board
1/25/21
Award North Reservoir Rehabilitation W-356
January 25, 2021
Page 2
reservoir. The most significant issues found included the need to replace the interior and exterior
coating systems, as well as address maintenance issues related to an obsolete and deteriorating
circulation system. A need for safety improvements was also identified, including new stairs and
a new access hatch into the tank. Due to changes in regulations, new seismic inlets and outlets
are also proposed to be installed on the reservoir. All items will mitigate the potential risk of
failure and are projected to increase the life expectancy of the reservoir by an additional 25
years. ALW staff consulted with Civiltec Engineering, Inc., under an existing Professional
Services Agreement, to prepare construction plans and specifications for rehabilitating North
Reservoir.
The proposed work consists of recoating the interior and exterior of the reservoir, the
reconfiguration of the well supply and system connection piping, replacing the existing cathodic
protection system, removal of abandoned interior circulation piping, installation of a flush type
cleanout manhole, replacing and rehabilitating reservoir appurtenances, including piping, valves,
flexible connections, tie-ins, removals, abandonments, appurtenances, street restoration,
landscape restoration, and all supplies, equipment, coating materials, and transportation
necessary to construct and complete the project entitled: North Reservoir Rehabilitation Project
No. W-356.
Public notices soliciting bids for this project started on October 20, 2020. Notices were placed
on the City of Azusa website and were published in the San Gabriel Valley Tribune on October
23, 2020 and October 29, 2020. Staff received responses from thirty-four potentially interested
parties, which included contractors, subcontractors, suppliers, and plan holder agencies. A
mandatory pre-bid meeting was held via teleconference on November 17, 2020, with fifteen
contractors in attendance. Two (2) parties submitted bids by the required deadline on December
1, 2020. On December 1, 2020, at the City of Azusa City Clerk’s office (outside near the
fountain), bids were publicly opened and live streamed (via Zoom) to participating attendees.
The companies and their respective bid pricing, as submitted, are as follows:
1 Paso Robles Tank, Inc. $ 1,621,829.00
2 Pacific Tank & Construction, Inc. $ 1,926,349.70
Paso Robles Tank, Inc. was determined to be the lowest, qualified bidder. Based on the package
review and assessment, the lowest bidder met all requirements of the contract documents.
Accordingly, staff recommends that Paso Robles Tank, Inc. be awarded the project.
FISCAL IMPACT:
The fiscal impact of the award of contract is $1,621,829.00, which includes a 10% contingency.
Funding for this project is available in the Water Division’s Capital Improvement Program,
Account No. 32-80-000-721-7130/72119B-7130.
Award North Reservoir Rehabilitation W-356
January 25, 2021
Page 3
Prepared by: Reviewed and Approved:
Melissa Barbosa, P.E. Manny Robledo
Senior Water System Engineer Director of Utilities
Reviewed and Approved: Reviewed and Approved:
Jared Macias Sergio Gonzalez
Assistant Director of Utilities - Water Operations City Manager
Attachment:
1) Contract Documents for Project W-356 (including specifications and plans)