HomeMy WebLinkAboutE-5.1. Extension of Sedaru MSA_ApprovedCONSENT CALENDAR
TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY
BOARD
FROM: MANNY ROBLEDO, DIRECTOR OF UTILITIES
DATE: JANUARY 25, 2021
SUBJECT: APPROVAL OF A ONE (1) YEAR EXTENSION OF THE MAINTENANCE
SERVICE AGREEMENT WITH SEDARU, INC. FOR WATER ASSET AND
DATA MANAGEMENT SOFTWARE
BACKGROUND:
On January 22, 2018, the Azusa Utility Board approved a Maintenance Service Agreement
(“MSA”) with Sedaru, Inc. (formerly ID Modeling, Inc.) for water asset, data management, and
geographic information system (“GIS”) development and support. The initial 3-year term expired
on December 31, 2020, and staff recommends a (1) year extension of the agreement, based on
competent and reliable service provided to date and the continuing need for water asset and data
management support.
RECOMMENDATION:
Staff recommends the Utility Board take the following action:
1) Approve a one-year extension of the January 22, 2018 Maintenance Service
Agreement with Sedaru, Inc. (formerly ID Modeling, Inc.), for Sedaru licenses and
maintenance services, effective January 25, 2021 and extending through January 31,
2022; and
2)Authorize the Mayor to execute, in a form acceptable to the City Attorney,
amendments to the Maintenance Service Agreement.
ANALYSIS:
In 2016, Azusa Light & Water (“ALW”) began to utilize ID Modeling, Inc. to create digital
water assets, including: pipelines, fire hydrants, valves, wells, tanks, and booster pumps in a
geographic information system. In 2017, the Water Division implemented a paperless water
E-5Approved
Utility Board
1/25/21
Extension of Sedaru Agreement
January 25, 2021
Page 2
production reporting form, using ID Modeling’s software application called Sedaru. Sedaru is an
advanced computer software application designed for water resource management. The
application allows the user-operator to see water operation data, collect and input asset
conditions and communicate with the other Water Division sections utilizing GIS. The Water
Production Section utilizes this technology to prepare and automate routine production and water
quality reports for submittal to the California State Water Resources Control Board. The Water
Distribution Section utilizes the Sedaru software to record automatic Dig Alert responses, leak
repairs, fire hydrant painting, fire hydrant flow testing, valve turning, and water vault surveying
reports. The Water Engineering Section utilizes the Sedaru software for predictive analytics,
hydraulic modeling, capital improvement planning, fire flow simulations, charts, reporting, and
mapping.
The Water Division is able to access information in real-time and make informed decisions
collectively. Sedaru provides visual aids, advanced reporting, and maps optimized for mobile
touchscreen devices, including City of Azusa issued iPhones and iPads. Under the Maintenance
Service Agreement, Sedaru will provide the Sedaru enterprise license software, Wachs valve
turning software, Sedaru Modeling and fireflow application, the Sedaru Outage, Sedaru Dig
Alert, and Sedaru CIP applications. The MSA provides on-going GIS and operational support to
the Water Division on an annual basis.
Annual Sedaru Maintenance Service Agreement
Item Description Annual Price
1 Sedaru Enterprise Annual License for unlimited users $23,000
2 Wachs Valve Turning Machine App $2,760
3 Sedaru Modeling App $4,800
4 Sedaru Capital Improvement App $6,400
5 Maintenance & On-Call Support – including on-going
GIS updates, Software support, maintenance, onsite
training, and creation of forms & reports (billed by task
on a time and materials basis not-to-exceed Total Annual
Contract Price).
$10,000
6 Sedaru Outage Leak & Break Response App $5,000
7 Sedaru connect Dig Alert with Positive Response App $3,600
Total (Annual Contract Price) $55,560
Based on competent and reliable service provided to date and the continuing need for water asset
and data management support, staff recommends a (1) year extension of the MSA, effective
January 25, 2021 and extending through January 31, 2022.
FISCAL IMPACT:
Funding for this contract is available in the Water Fund 32 Operating Budget, Account Nos. 32-
40-722-701-6493 and 32-40-723-751-6493.
Extension of Sedaru Agreement
January 25, 2021
Page 3
Prepared by: Reviewed and Approved:
Melissa Barbosa, P.E. Manny Robledo
Senior Water System Engineer Director of Utilities
Reviewed and Approved: Reviewed and Approved:
Jared Macias Sergio Gonzalez
Assistant Director of Utilities - Water Operations City Manager
Attachments:
1) Sedaru Maintenance Service Agreement
2) First Amendment to Sedaru Agreement