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Home My WebLink AboutF-12 Staff Report - Traffic Management System Project NOCCONSENT ITEM F-12 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL VIA: SERGIO GONZALEZ, CITY MANAGER FROM: ROBERT DELGADILLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER DATE: APRIL 19, 2021 SUBJECT: ACCEPTANCE OF PROJECT COMPLETION AND AUTHORIZATION TO FILE A NOTICE OF COMPLETION FOR THE TRAFFIC MANAGEMENT SYSTEM PROJECT NO. 66117C, 66117I, 66118C AND 66117J BACKGROUND: On September 16, 2019, the City Council awarded a contract to Ferreira Construction Company Inc.for the Traffic Management System Project Improvements Project No. 66117C, 66117I, 66118C, 66117J, and 66121C. The construction for this project was completed on March 31, 2021. The proposed actions will accept the improvements and authorize Staff to file a Notice of Completion for the project. RECOMMENDATION: Staff recommends the City Council take the following actions: 1)Accept the project improvements; and 2)Authorize Staff to file a Notice of Completion for the Traffic Management System Project No. 66117C, 66117I, 66118C, 66117J, and 66121C. ANALYSIS: The completed project will immediately improve traffic safety and pedestrian safety, increase traffic flow, reduce travel times, noise and fuel consumption; Vehicle idling, acceleration and deceleration will be minimized, thereby reducing pollution. Transit vehicles and passenger vehicles will operate more efficiently and with less impact to the environment and air quality. The final improvements included new traffic controllers, wiring, radios, conduits, fiber optics and wireless connections, traffic signal poles, vehicle heads, pedestrian heads, video detection cameras, upgraded signal timing, a centralized traffic control and monitoring system, and the realignment and intersection enhancements at Foothill Boulevard, Alosta Avenue and Rockvale Avenue. The City now APPROVED CITY COUNCIL 4/19/2021 Traffic Management System Project April 19, 2021 Page 2 has the capability to monitor and adjust signal timing in real-time to respond to specific traffic conditions from a remote location. FISCAL IMPACT: This fiscal impact reflects only cost associated with the construction portion of the Traffic Management System project. See attached project budget for overall project costs. The total not-to-exceed contract amount, which included a 10% contingency for potential change orders, to Ferreira Construction Company was $7,446,125.60. The project was funded by Prop C Grant funds, MSRC Clean Transportation Grant funds, Utility Mitigation Funds, Prop C funds, and Measure R funds, and was completed at a total construction cost of $7,395,030.30. Prepared by: Reviewed by: Christina Curiel Robert Delgadillo, P.E. Public Works Project Manager Director of Public Works/ City Engineer Fiscal Review by: Reviewed and Approved by: Talika M. Johnson Sergio Gonzalez Director of Administrative Services City Manager Attachments: 1) Notice of Completion 2) Change Order Log 3) Total Project Budget RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO: NAME CITY OF AZUSA STREET ADDRESS 213 E. FOOTHILL BLVD CITY, STATE ZIP AZUSA, CA 91702 SPACE ABOVE THIS LINE FOR RECORDER’S USE NOTICE OF COMPLETION Notice pursuant to Civil Code Section 3039, must be filed within 10 days after completion. Notice is hereby given that: 1.The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described: 2.The full name of the owner is The City of Azusa 3.The full address of the owner is 213 E. Foothill Boulevard, Azusa, CA 91702 4.The nature of the interest or estate of the owner is: In fee. (IF OTHER THAN FEE, STRIKE “IN FEE” AND INSERT, FOR EXAMPLE , “PURCHASER UNDER CONTRACT OF PURCHASE”, OR “LESSEE” 5.The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common, are: NAMES ADDRESSES NONE 6.The full names and full addresses of the predecessors in interest of the undersigned, if the property was transferred subsequent to the commencement of the work or improvements herein referred to: NAMES ADDRESSES NONE 7.A work of improvement on the property hereinafter described was completed on March 31, 2021 . The work done was: Traffic Management System Project 8.The name of the contractor, if any, for such work of improvement was: Ferreira Construction Company Inc. dba Ferreira Coastal Construction Company October 17, 2019 (IF NO CONTRACTOR FOR WORK OF IMPROVEMENT AS A WHOLE, INSERT “NONE”) (DATE OF CONTRACT) 9.The property on which said work of improvement was completed is in the City of Azusa, County of Los Angeles, California and as described as follows: At signalized intersections throughout the City of Azusa and at the Azusa Public Works Yard 10.The street address of said property is None (IF NO STREET ADDRESS HAS BEEN OFFICIALLY ASSIGNED, INSERT “NONE”) Dated: Robert Gonzales, Mayor, City of Azusa (SIGNATURE OF OWNER OR CORPORATE OFFICER OF OWNER NAMED IN PARAGRAPH 2 OR HIS AGENT) I, the undersigned, say: I am the person who signed the foregoing notice of completion. I have read said notice of completion and know its contents, and the facts stated therein are true of my own knowledge. I declare under penalty of perjury that the foregoing is true and correct. Executed on at (DATE) (CITY, COUNTY, & STATE) _________________ (SIGNATURE) Attachment 1 Project #:5307 Project Title:CITY OF AZUSA TMS PROJECT PCO # CCO #SUBMITTED APPROVED AMOUNT 1 CCO #1 $41,501.00 $41,501.00 $41,501.00 4 CCO #2 $27,544.00 $27,544.00 $27,544.00 5 CCO #3 $6,699.00 $6,699.00 $6,699.00 6 CCO #4a $2,905.06 $2,905.06 $2,905.06 7 CCO #4b $88,916.96 $88,916.96 $88,916.96 8 CCO #4c $1,221.79 $1,221.79 $1,221.79 9 CCO #5 $1,151.09 $1,151.09 $1,151.09 10-R3 CCO #10 $18,833.13 $18,833.13 $18,833.13 11 CCO #4d $9,556.02 $9,556.02 $9,556.02 11.1 CCO #5 $5,815.61 $5,815.61 $5,815.61 12 CCO #4e $8,087.61 $8,087.61 $8,087.61 12.1 CCO #5 $1,891.24 $1,891.24 $1,891.24 14-R3 CCO #9 $24,669.24 $24,669.24 $24,669.24 15-R1 CCO #8 $2,831.46 $2,831.46 $2,831.46 16-R2 CCO #14 $58,377.90 $58,377.90 $58,377.90 17 CCO #6 $13,778.26 $13,778.26 $13,778.26 18 CCO #7 $77,586.90 $77,586.90 $77,586.90 19 CCO #7 $1,096.16 $1,096.16 $1,096.16 20 CCO #7 $7,903.50 $7,903.50 $7,903.50 21 CCO #7 $1,834.57 $1,834.57 $1,834.57 22 CCO #7 $14,733.26 $14,733.26 $14,733.26 23 CCO #7 $3,899.93 $3,899.93 $3,899.93 24 CCO #7 $6,359.11 $6,359.11 $6,359.11 26 CCO #11 $12,000.00 $12,000.00 $12,000.00 27-R1 CCO #14 $20,000.00 $20,000.00 $20,000.00 28 CCO #11 -$937.40 -$937.40 ($937.40) 29 CCO #12 $808.14 $808.14 $808.14 30 CCO #12 $1,592.23 $1,592.23 $1,592.23 31 CCO #12 $1,162.19 $1,162.19 $1,162.19 32 CCO #13 $52,268.02 $52,268.02 $52,268.02 33 CCO #13 $56,501.16 $56,501.16 $56,501.16 34 CCO #15 $39,335.48 $39,335.48 $39,335.48 35 CCO #15 $4,009.95 $4,009.95 $4,009.95 36 CCO #15 $17,154.91 $17,154.91 $17,154.91 37 CCO #16 $9,702.00 $9,702.00 $9,702.00 38 CCO #15 $1,576.80 $1,576.80 $1,576.80 Totals $642,366.28 $642,366.28 $642,366.28 AC GRIND OVERLAY @ ALOSTA (EXCEL PAVING) REWIRE TS @ ALOSTA & CALERA CMB INSTALLATION - FOOTHILL & ALOSTA MEDIAN (FORCE ACCOUNT) (EXCEL PAVING) SAN GABRIEL & FOOTHILL TEMP CONTROLLER (FERREIRA) SAN GABRIEL & SIERRA MADRE RR PED HEAD (FERREIRA) TS REWIRE @ ARROW & CERRITOS (CITY REQUEST) CONCRETE & MISC EXTRA WORK (EXCEL PAVING) ADDITIONAL SURVEY (FORCE ACCOUNT) (EXCEL PAVING) TRAFFIC SIGNAL FOUNDATION OVER-EX (FORCE ACCOUNT) PROJECT SIGN (FORCE ACCOUNT) TRAFFIC SIGNAL CONDUIT WORK (FORCE ACCOUNT) Package #2 - 06/02/20 TRAFFIC SIGNAL CONDUIT WORK (FORCE ACCOUNT) Package #1 - 05/11/20 DESCRIPTION TMC INSULATION (J-SQUARED) RE-DRILL TRAFFIC SIGNAL POLES (FORCE ACCOUNT) CONTROLLERS & CABINET 1st & CERRITOS / 1st & AZUSA / AZUSA & ARROW ALOSTA & CALERA TS POLE COLLISION 9/1/2019 REMOVE STREET LIGHTING FOUNDATION (FORCE ACCOUNT) TEMP TRAFFIC SIGNAL WORK (FORCE ACCOUNT) Package #1 - 05/11/20 FOOTHILL & ALAMEDA ADDED PPB POST (FORCE ACCOUNT) TRAFFIC SIGNAL FOUNDATION OVER-EX (FORCE ACCOUNT) PERFORMED 5/26/20 THROUGH 7/2/20 - SUBMITTED 9/14/20 REMOVE & INSTALL FIRE HYDRANT (FORCE ACCOUNT) (EXCEL PAVING) ADDITIONAL CONCRETE SIDEWALK (FORCE ACCOUNT) (EXCEL PAVING) TEMP TRAFFIC SIGNAL WORK (FORCE ACCOUNT) Package #2 - 06/02/20 FOOTHILL @ AZUSA BREAKDOWN TS FOUNDATION OBSTRUCTION (FORCE ACCOUNT) PERFORMED 6/17/20 - SUBMITTED 9/15/20 VARIOUS TRAFFIC SIGNAL REPAIRS (FORCE ACCOUNT) PERFORMED 042820 THROUGH 051320 - SUBMITTED 9/15/20 TEMP TRAFFIC SIGNAL VARIOUS LOCATIONS (FORCE ACCOUNT) PERFORMED 050620 THRU 050720 - SUBMITTED 9/15/20 TRAFFIC CONTROL MAINTENANCE (EXCEL PAVING) ALOSTA & CALERA UNMARKED UTILITY CONFLICT (FORCE ACCOUNT) ADDED SERVICE CONDUIT VARIOUS LOCATIONS (FORCE ACCOUNT) PERFORMED 051520 THRU 062420 - SUBMITTED 9/15/20 ADA RAMPS (EXCEL PAVING) RELOCATE WIRELESS ANTENNAS (FERREIRA) CONDUIT / FO REROUTE TO SAN GABRIEL REVISED RADIO LOCATION AZUSA & FIFTH (FERREIRA) ADDITIONAL MCCAIN CONTROLLERS (FERREIRA) ADDED ITERIS EQUIPMENT (FERREIRA) MCCAIN TECH SUPPORT @ ALOSTA & CALERA (FERREIRA) Attachment 2 ATTACHMENT 3 Actual Cost $7,032,838 $370,149 $878,357 $8,281,344 Estimated Budget $3,279,538 $901,484 $2,281,778 $706,748 $1,133,512 $8,303,060 TOTAL PROJECT COST: Construction (Ferreira Construction Company) Contingency 5% Design, Construction Management and Inspection Services (KOA Corporation) MSRC Complete Streets Grant Utility Mitigation TOTAL PROJECT BUDGET: Funding Category Prop C Grant - Call for Projects Measure R Bond Proceeds Prop C TRAFFIC MANAGEMENT SYSTEM PROJECT TOTAL PROJECT BUDGET As of April 14, 2021 CIP NO(s). 66117C, 66117I, 66118C AND 66117J Project Activity