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HomeMy WebLinkAboutF-3 Staff Report - Council HR Action ItemsCONSENT ITEM F-3 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL VIA: SERGIO GONZALEZ, CITY MANAGER FROM: TALIKA M. JOHNSON, DIRECTOR OF ADMINISTRATIVE SERVICES DATE: APRIL 19, 2021 SUBJECT: HUMAN RESOURCES ACTION ITEMS BACKGROUND: This action approves Personnel Action Requests reviewed and recommended by the Personnel Board. RECOMMENDATION: Staff recommends the City Council take the following action: 1)Approve the following Personnel Action Requests in accordance with the City of Azusa Civil Service Rules and applicable Memorandum of Understanding(s). ANALYSIS: The Personnel Board reviewed the following recommendations of City Staff and approved the following actions in accordance with the City of Azusa Civil Service Rules: A. MERIT INCREASE(S) AND/OR REGULAR APPOINTMENT(S): DEPT NAME CLASSIFICATION TYPE OF ACTION / EFFECTIVE DATE RANGE/STEP BASE MO. A Police Thomas Avila Police Lieutenant Regular Appointment 12/29/2020 3423/04 $11,855.34 B Police Rocky Wenrick Police Lieutenant Merit Increase 02/25/2021 3423/05 $12,448.11 C Police Jorge Sandoval Police Lieutenant Merit Increase 02/25/2021 3423/05 $12,448.11 D Police Robert Chivas Police Lieutenant Merit Increase 02/12/2021 3423/04 $11,855.34 E Police Anthony Conwell Police Officer Merit Increase 03/12/2021 6101/05 $7,874.78 F Information Technology Edson Arreola Information Technology Analyst Reg Appt/Merit Increase 02/10/2021 4188/02 $5,250.96 APPROVED CITY COUNCIL 4/19/2021 Human Resources Action Items April 19, 2021 Page 2 B. NEW APPOINTMENT(S) – The following appointments have been requested by the appropriate Department Head pursuant to the Rules of the Civil Service System, Section 5.7.5 Appointment: C. NEW CLASS SPECIFICATION(S) – The following job specifications have been reviewed and approved by respective bargaining units and are being proposed in order to meet business needs of the Department: CLASSIFICATION BARGAINING GROUP RANGE STEP 1 BASE MO. STEP 5 BASE MO. Emergency Services Coordinator UNREPRESENTED 3306 $5,450.62 $6,813.26 FISCAL IMPACT: All proposed changes were approved with the FY 2020/21 Adopted Budget and/or are able to be absorbed with anticipated salary savings from the current year budget. Prepared by: Reviewed and Approved: Bianca Munoz Talika M. Johnson Human Resources Specialist II Director of Administrative Services Reviewed and Approved: Sergio Gonzalez City Manager Attachment: 1.Classification Specification – Emergency Services Coordinator DEPARTMENT NAME CLASSIFICATION EFFECTIVE DATE RANGE/STEP BASE MO. Public Works Miguel Cabanas Principal Civil Engineer TBD – Pending Background 3531/02 $9,211.11 Range: 3306 Adopted: April 19, 2021 CITY OF AZUSA EMERGENCY SERVICES COORDINATOR DEFINITION Under administrative supervision the Emergency Management Coordinator has responsibility for the police department’s emergency services, public information services, grant management, and crime analysis data. This support will include, but not be limited to, assist with State and National Emergency Management Systems, Community Awareness Emergency Response Programs, grant procurement and management, developing and maintaining police department statistical crime data reports, other duties as assigned. CLASS CHARACTERISTICS This is a single position classification reporting to the Chief of Police and serves as a citywide emergency/disaster relief coordinator and liaison to all city departments concerning the areas of emergency preparedness, community education, and cost- recovery. ESSENTIAL FUNCTIONS Prepares, develops and updates City emergency operations, hazard mitigation, emergency action and other plans as assigned. Recommends use of available resources and facilities for emergencies and develops procedures for acquisitions. Serves as the liaison between the city, Federal Emergency Management Agency (FEMA), State Office of Emergency Services (OES), County Office of Emergency Management (OEM), Area D Disaster Management Area Coordinator (DMAC), and the Community. Administers and submits claims for relief and reimbursement to the appropriate government agencies in compliance with applicable laws and regulations resulting from disaster declarations affecting the city; maintains thorough and complete records of reports and reimbursements; and coordinates and facilitates proper and accurate documentation of all necessary records and reports pertaining to any Emergency Operations Center (EOC) activation in compliance with OES/FEMA public assistance programs, including all city departments involved in the activation and subsequent recovery operations. Ensures readiness of response facilities, supplies, and equipment for disaster, hazardous materials incidents, and pandemic incidents; prepares the city’s Emergency Operations Center for use; assists with preparation of the emergency management budget; assists with development of policies and procedures for emergency action by the Police Department with coordination of other city departments; develops and conducts necessary training programs and exercises in emergency preparedness, response and recovery for the city. Range: 3306 Adopted: April 19, 2021 Tests emergency plans regularly in conjunction with the appropriate City, County, State, and Federal officials; predicts the outcomes of such tests; and modifies or refines plans as necessary. Coordinates personal safety education, such as, but not limited to, disaster preparedness programs for all City personnel. Provides necessary counsel and assistance on civil defense and emergency matters to public agencies, businesses, schools, the general public, and other groups. Compiles data required for staff assignments including, Council agenda items, resolutions, reports and surveys. Assists with development of city-wide response system to coordinate mitigation efforts designed to eliminate or at least reduce the impact of potential hazards and disasters; reviews, interprets, and enforces laws, regulations, and directives pertaining to disaster response and mitigation; recruits and trains volunteers to assist with emergency preparedness program; works with existing Azusa Amateur Communication Emergency Services (AACES) volunteers. Meets with local government officials to urge cooperation in emergency operations; applies for State and Federal funding assistance; assists in preparing and administering the annual operating budget for the program. Assists with city compliance of State and Federal regulations. Provides timely information to the community related to critical incidents and emergencies taking place in the city and local area. Writes and edits news releases, feature articles, speeches, broadcast presentations, brochures, annual reports, newsletters and similar materials. Creates original text and video content, manages social media and news outlet posts and responds to followers. Promotes City image in a cohesive way to achieve community engagement goals. Maintains up-to-date knowledge of the latest digital technologies and social media trends. Have excellent communication skills and be able to express the police department’s views creatively. Monitor social media presence ensuring high levels of web traffic and community engagement. Collects, analyzes, and presents data threatening public safety to necessary agencies. Makes public presentations to educate the community regarding public safety, public service announcements, and assist with public events. Maintains data on community information platforms, including social media. Researches, develops, and applies for county, state, and federal grants for emergency services implementation; writes and assists with management of department grants; creates emergency services grant budgets, procures equipment; maintains records related to each grant provisions; and coordinates staff for grant funded operations. Assists with preparation of staff reports related to emergency operations related grants. Assumes responsibility for emergency services related grants procurement and management; develops and maintains program objectives; coordinates and participates in the preparation of progress reports and other material required for assistance from Range: 3306 Adopted: April 19, 2021 other agencies in emergency management activities; and ensures compliance with grant requirements. Develops, coordinates, and reviews comprehensive department emergency and disaster preparedness plans; and manages overall emergency programs for the police department and community. MARGINAL FUNCTIONS These are position functions which may be changed, deleted or reassigned to accommodate an individual with a disability. QUALIFICATIONS GUIDELINES Education and/ or Experience: Any combination of education and/or experience that has provided the knowledge, skills, and abilities necessary for satisfactory job performance. Example of preferred combinations include 120 semester units of college level course work in the area of public or business administration, safety or public administration or a related field; and/or completion of training courses in emergency preparedness planning and three (3) years experience in emergency preparedness or a related field including two (2) years of administrative responsibility for program development and planning. Knowledge and Skill: Working knowledge of objectives, policies, project planning, and regulations pertaining to emergency management programs, homeland security, state and federal emergency preparedness, community and/or workplace safety regulations; principles and practices of public administration; effective office management and supervisory methods. Ability to: communicate clearly and concisely, both orally and in writing; research and prepare complex reports on a variety of subjects; establish and maintain effective relationships with community at large, the City Council, and other public officials; plan, direct, and coordinate emergency preparedness programs; recruit and train volunteers; represent the City in a variety of meetings; make decisions regarding operational and personnel functions; operate programs in a cost effective manner; effectively respond to emergency and problem situations; understand, explain and apply policies and procedures; resolve issues through application of management principles and practices; make effective public presentations; deal constructively with difficult issues and develop effective resolutions; plan, organize and coordinate programs of interrelated activities. Knowledge of principles, practices, methodologies, and techniques of crime analysis, crime prevention, law enforcement, and police records processing. Structure, purpose, and operation of the City and the department assigned, and of outside organizations as necessary to assume assigned responsibilities. English usage, vocabulary, spelling, grammar and punctuation. SPECIAL REQUIREMENTS Possession of and ability to maintain a valid Class C California Driver’s License and a satisfactory driving record. Range: 3306 Adopted: April 19, 2021 Environmental Conditions: Work is performed primarily in a standard office setting; incumbents may be required to work extended hours including evenings and weekends from time-to-time, and must have the ability to travel to different sites and locations. In the event of an emergency, must be able to work indoors/outdoors under adverse conditions for an extended period. Physical Conditions: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.