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Home My WebLink AboutMinutes - July 31, 1967 - CC (2)CITY BALL AZUSA, CALIFORNIA MONDAY, JULY 315 1967 The City Council of the City of Azusa met in adjourned regular session at the above time and place. Mayor Pro Tempore Cooney opened the meeting in memory of Louis G. Memmesheimer and asked for one moment of silence, then called the meeting to order. Present at Roll Call: Councilman Rubio, Solem, McLees, Cooney �lso Present: City Administrator Foxworthy, Superintendent of Light & Water Smith, Planning Director Smith, City Engineer Sandwick, City Clerk Miller. 7:30 p.m. Call to Order Roll Call This was the date concurred in by the Council for discussion Discussion on of the possible application of Electric Data Processing to Data this city's business. Processing he City Administrator stated that over the past months, studies were made of the hardware used in data processing Cv.nd set forth four alternatives for the City: 1. Participate in a Mutual 20 -City Electric Data Processing System. 2. Purchase machine -time through an established Electric Data Processing Service Center or machine - time with a local organization having E.D.P. 3. Lease or purchase of equipment by the City. 4. Continue our present procedures. 1he Council has made a determination to refrain from a Mutual 0 -City Pact. The Administrator suggested that some of the Department Heads present might wish to reaffirm their presentations or express their views if different from their previously expressed opinion. When asked, the City Engineer stated that his views had not altered greatly and that he could see where E.D.P. might be used, particularly, in programming records for street tree maintenance and street maintenance, and was of opinion that the direct feed type would be more adaptable than punch card. Rnnrnoi-inn m rAetor Dangleis stated that he made no previous presentation and, after meeting with an I.B.M. salesman, he could see a limited application for E.D.P. in his department, mainly in the areas of compiling data for monthly reports and bicycle licensing. Planning Director Jack Smith remarked that the experience with E.D.P. while he was with L. A. Planning Service was not too successful, and stated that a possible application could be in �onjunction with Building Department such as data on structures s to age, cost, living area, etc. Superintendent of Light and Water Smith stated he had little to add to his previous remarks; however, if the City was to go to E.D.P., tie would be more in favor of the City owning the equipment, and mentioned the possibility of costs being greater than under present arrangements. Mr. A. PI. Broussard, Finance Director, City of Colton, stated that his City has plans to go to E.D.P. and has order for equipment expected in several months. Mr. Broussard said that Colton does not expect immediate savings of current costs but expansion of future costs might be expected. 366 CITY HALL AZUSA, CALIFORNIA MONDAY, JULY 31, 1967 Page 2 He further stated that he could not positively say that E.D.P. would do a better job than machines presently used. Mr. Broussard said that in Colton. he expects tt.e data processi.n- system to reduce the time Necessary foi. a particular job., e.g., utility billin, payroll. At present Colton uses an N.C.R. Model 2000 bookkeeping machine and Model 3100 for payroll. Ir. Tom Decker of Lindi Corputor Services addressed Council and stated he had submitted a presentation of costs if the City wanted to use his company's machine. At present, they use a Iloneywell 200 series (tape system). Mr. Decker stated, also, that costs would vary with the complexity of the prograimninO but his company could make rental time on the equipment available to do the City's operating job. Replying to a question of record handling, Mr. Decker stated that record material picked up in the evening wools he processed at night and delivered in the t crning. As more ?hases are added, the costs would increase also. Specialized reports could not be guaranteed on a Tshort time basis. CZXhe Administrator stated that he was informed of Aerojet's 02interest in providing service for shared time on their equipment; further contact with firm's representatives is expected. Mr. Broussard said that Colton's first application would probably be payroll, tentatively set for 1/1/68 start. Itis suggestion to any one going to E.D.P. was to have a good System Analyst. tie Administrator suggested that further consideration of his subject be taken up at Council meeting on 8/21/67. It was pointed out that due to some aspects of our electric billing procedure, this city is more unique than those without electric utility problems. Mayor Pro Tempore Cooney read a telegram of sympathy sent Telegram to the City from the City of Zacatecas, signed by Mayor from City Cortez, re: death of Mayor Louis G. Memmesheimer. of Zacatecas City Administrator suggested that a copy be sent to the Sister City Committee and to Mrs. Memmesheimer. Councilmen discussed the appointment of a member to fill Re: appt. Council vacancy. Mayor Pro Tempore Cooney told Council he of new had received three suggestions: Anthony Ortuno, Robert Council Snyder and Richard Wilkinson. He requested that an item Member be placed on 8/7/67 agenda re: suggestion of names, with action on appointment to be taker, at the 8/21/67 meeting. He also requested that other members of Council submit names for consideration. Councilman McLees suggested Ira Calvert be considered for appointment as new Council member. recommendation was received from the Personnel Board for Appvl. of transfer of Mrs. Antoinette Skinner, Secretary -Steno in the Transfer of Planning Department,to Secretary -Dispatcher in the Fire Mrs. A.Skinner Department, approved by both Department Heads to become to Fire "-^* effective after new employee has been employpl to fill a.s Sec�- vacancy that will be created in the Planning Department. Dispatcher Moved by Councilman Solem, seconded by Councilman McLees and unanimously carried to approve transfer as requested. s • 1 1 CITY HALL AZUSA, CALIFORNIA MONDAY, JULY 31, 1967 Councilman Solem offered the following Ordinance for second reading, entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA AUTHORIZING AN AMENDMENT TO THE CONTRACT BETWEEN THE CITY COUNCIL AND THE BOARD OF ADMINISTRATION OF THE CALIFORNIA STATE EMPLOYEES' RETIREMENT SYSTEM. 'Moved by Councilman Solem, seconded by Councilman Rubio and unanimously carried that further reading be waived. Moved by Councilman Solem, seconded by Councilman Rubio that the Ordinance be adopted. Ordinance passed and adopted by the following vote of Council: AYES: Councilmen: Rubio, Solem, McLees, Cooney NOES: Councilmen: None ABSENT:Councilmen: None and numbered Ordinance 900. C- An invitation was received from the Mayor of Glendora to the ?)retirement dinner for Edward T. Telford, District Engineer .-,for the Division of Highways, at the Biltmore Hotel on =Wednesday, August 9, 19673 @ $7.50 each. Moved by Councilman McLees, seconded by Councilman Solem and unanimously carried that authorization be granted for any available Council member to attend the retirement dinner. The City Clerk informed Council that at the next Council meeting, an elibility list for Accounting Director will be submitted. He requested approval for extension of employment 'of temporary Account Clerk SueAnn Meskan; the time presently authorized expires -7/31/67. Moved by Councilman Solem, seconded by Councilman Rubio and unanimously carried to extend time of employment of temporary Account Clerk, Mrs. Meskan, to 8/31/67: City Administrator stated that many expressions of condolence to the family of the late Mayor were received. Page 3 Ord.##900 amend.SERS Contract re:widows & surviv. benefits Retirement Dinner for Dist.Engr. Telford,on 8/9/67 Moved by Mayor Pro Tempore Cooney, seconded by Councilman Adjourn Rubio and unanimously carried that this meeting be adjourned in memory of Louis G. Memmesheimer, Mayor of the City of Azusa. Time of adjournment: 8:46 P.M. Deputy CIty Clerk 3,70 n 1 1