HomeMy WebLinkAboutE-2.1. Award PSA to ETAPCONSENT ITEM
TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA
UTILITY BOARD
FROM: MANNY ROBLEDO, DIRECTOR OF UTILITIES
DATE: APRIL 26, 2021
SUBJECT: AWARD A PROFESSIONAL SERVICE CONTRACT TO ETAP INC. TO
PERFORM THE IMPLEMENTATION OF A SCADA SYSTEM FOR THE
AZUSA AND KIRKWALL SUBSTATIONS.
BACKGROUND
The Electric Division operates and maintains Azusa Substation and the Kirkwall Substation to
serve electric utility customers residing within the City’s limits. The Supervisory Control and
Data Acquisition (“SCADA”) System facilitates the remote monitoring and control of electric
equipment at the substations; however, the current SCADA System is ten years old and is no
longer supported by the manufacturer without major software and hardware upgrades. The
proposed actions approve a Professional Service Agreement (“PSA”) with Etap, Inc. (“ETAP”),
for its SCADA System implementation.
RECOMMENDATION:
Staff recommends the Utility Board take the following actions:
1)Award a PSA Contract to Etap Inc. in the amount not-to-exceed $49,950 for full
implementation Supervisory Control and Data Acquisition system for Kirwall and
Azusa Substations under Azusa Municipal Code Section 2-517(a)(22) specialized
computer software and hardware; and
2)Authorize the Mayor to execute the Contract in a form acceptable to the City
Attorney.
E-2Approved
Utility Board
4/26/21
Award PSA to Etap
April 26, 2021
Page 2
ANALYSIS:
Currently, the Electric Division is using a SCADA System by Survalent to monitor the circuits at
the Azusa and Kirkwall substations remotely or via work stations in the office. The SCADA
System notifies authorized personnel when there are disturbances or power outages on the
electric systems. The current SCADA system is ten years old and is no longer supported by its
original vendor, Survalent, without major software and hardware upgrades. Also, customer
service with Survalent has been challenging because their staff is located in Canada, and they
must fly in for on-site support. For these reasons, Staff investigated a full replacement of the
SCADA system rather than upgrading the current Survalent system.
ALW currently uses Etap software for electrical load flow analysis of the distribution system,
and this would seamlessly integrate with the proposed ETAP SCADA system. Also, ETAP is
located in the City of Irvine, where technical support and training facilities are conveniently
accessible to Azusa, which is crucial in maintening the SCADA system going forward. Etap
offers not just the upgrade for the SCADA System, but also the flexibilities for future integration
with other grid-related applications.
In preparation for this recommendation, Staff tested the ETAP system on one feeder circuit at the
Kirwall Substaion, and the system performed very well and proved that it would be a reliable
replacement for the current Survalent system. The proposed action would implement ETAP for
the remaining 19 feeder circuits at both substation.
FISCAL IMPACT:
Funding for this project is budgeted for under the Utility’s Capital Improvement Budget Account
# 33-80-000-730-7120.
Prepared by: Reviewed and Approved:
Hien K. Vuong Manny Robledo
Assistant Director of Utilities – Electric Operations Director of Utilities
Reviewed and Approved:
Sergio Gonzalez
City Manager
Attachment:
1) Etap’s Proposal
2) Professional Service Agreement