HomeMy WebLinkAboutE-4 Staff Report - Black & White Blanket IncreaseCONSENT ITEM
E-4
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: MIKE BERTELSEN, CHIEF OF POLICE
DATE: MAY 3, 2021
SUBJECT: REQUEST TO INCREASE FISCAL YEAR 2020/21 BLANKET PURCHASE ORDER
FOR BLACK & WHITE EMERGENCY VEHICLES
BACKGROUND:
In accordance with Sec. 2-518 (b) of the Azusa Municipal Code, if the amended contract will exceed
$25,000, the city council shall approve the contract. The Police Department is requesting authorization
to increase the FY 2020/21 blanket purchase order of $60,000.00 for services performed by Black &
White Emergency Vehicles for repairs and emergency vehicle conversions to $160,300. No additional
budget is being requested for this request.
RECOMMENDATION:
Staff recommends the City Council take the following action:
1)Approve an increase to the Black & White Emergency Vehicles Blanket Purchase Order for
Fiscal Year 2020/21 to a not-to-exceed amount of $160,300.
ANALYSIS:
The Police Department uses Black & White Emergency Vehicles to do body work, painting and
emergency vehicle conversions of police fleet. Services needed throughout the year are difficult to
estimate as Staff does not know what future repairs will arise. Black & White Emergency has
previously submitted quotes for our current fiscal year. Based on their quotes, they were selected to
handle all outfitting of new patrol vehicles for this current fiscal year. However, due to unforeseen
repairs and new emergency vehicle conversions the blanket purchase order needs to be increased to
$160,300 in order to complete our emergency vehicle conversions.
The newly acquired Ford 2020 Explorers will need to be equipped with emergency equipment in order
to be deemed ready as a patrol vehicle for emergency response.
APPROVED
CITY COUNCIL
05/03/2021
Increase Blanket PO
May 3, 2021
Page 2
FISCAL IMPACT:
Funds for the blanket purchase order were included in the Police Department, Capital Outlay
(Equipment Replacement) and COPS/Brulte accounts for FY 2020/2021 and it’s proposed to be
distributed accordingly: $60,000 under account 10 20 310 000 6825, $32,544 under 26 20 310 000 6825
and $67,456 under 46 00 000 000 7135, totaling $160,300.
Prepared by: Reviewed and Approved by:
Ericka Garcia Mike Bertelsen
Administrative Analyst Chief of Police
Fiscal Impact Reviewed by: Reviewed and Approved:
Talika M. Johnson Sergio Gonzalez
Director of Administrative Services City Manager