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Home My WebLink AboutAgenda - September 5, 2013 - HRC sio �t * ,,.._.,:�.a.....� _�..,..,,� ..�. ..�..�sef�.'2'7'.A=n,sFa s. '.r .,:.,. ....�rt. ..:,.._ ..ems ._.. .... .. .. �..w.xs. .,su..;.�. irege� �. AZUSA AGENDA AZUSA HUMAN RELATIONS COMMISSION Light&Water Department Thursday, September 5, 2013 Downstairs Conference Room 6:00 p.m. 729 N. Azusa Avenue Commissioners Diana Williams, Chairperson Helen Jaramillo, Vice Chairperson Garry Creel Carmen Garcia Joanne Hinojosa Yolanda R. Pena LaLisa Morgan Lil Sass NOTICE TO THE PUBLIC Copies of staff reports or other written documentation relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk and are available for public inspection at the City Library. Persons who wish to speak during the Public Participation portion of the Agenda, shall fill out a card requesting to speak and shall submit it to the City Clerk prior to the start of the City Council meeting. When called, each person may address any item on or off the agenda during the public participation. CALL TO ORDER PLEDGE TO THE FLAG INVOCATION ROLL CALL A. PUBLIC PARTICIPATION (Person/Group shall be allowed to speak without interruption up to five (5) minutes maximum time, subject to compliance with applicable meeting rules. Questions to the speaker or responses to the speaker's questions or comments shall be handled after the speaker has completed his/her comments. Public Participation will be limited to sixty(60) minutes time.) B. SCHEDULED ITEMS 1. Approval of Minutes 2. SPIRIT Training by Marquez Equalibria 3. Vote for Hands Across Azusa Theme C. REPORTS, UPDATES AND ANNOUNCEMENTS FROM STAFF/COMMISSION Page 2 HRC Agenda September 5, 2013 1. Coordinator's Update 2. Updates a) Lead in Harmony (Diana Williams) b) Get to Know Me (Helen Jaramillo) c) Hands Across Azusa (Carmen Garcia) d) Cafe con Leche (Joanne Hinojosa e) Budget Ad Hoc Committee (Helen Jaramillo) f) Sprit Ad Hoc Committee 3. Open Discussion D. ADJOURNMENT 1. Adjourn. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a city meeting, please contact the Human Relations Coordinator at 626/812-3252. Notification three (3) working days prior to the meeting when special services are needed will assist staff in assuring that reasonable arrangements can be made to provide access to the meeting. 4 r 141FaVe AZUSA TO: MEMBERS OF THE HUMAN RELATIONS COMMISSION FROM: CLAUDIA SHIELDS, HUMAN RELATIONS COMMISSION COORDINATOR DATE: August 30, 2013 SUBJ: VOTE FOR 2014 HANDS ACROSS AZUSA THEME RECOMMENDATION Staff recommends that the Human Relations Commission (HRC) vote on a theme for the 2014 Hands Across Azusa. BACKGROUND Each year the HRC votes on a theme for the upcoming Hands Across Azusa. At the August 2013 meeting of the HRC, the Hands Across Azusa Committee recommended that the HRC vote for a theme at the September 2013 meeting. FISACAL IMPACT: None. 1 --- , * .*. ��, ZUSA TO: MEMBERS OF THE HUMAN RELATIONS COMMISSION FROM: CLAUDIA SHIELDS, HUMAN RELATIONS COMMISSION COORDINATOR DATE: JULY 8, 2013 SUBJ: UNITED STATES DEPARTMENT OF JUSTICE SPIRIT FACILITATOR TRAINING RECOMMENDATION Staff recommends that the Human Relations Commission(HRC) set date(s), time and location for the US Department of Justice's (USDOJ) SPIRIT (Student Problem Identification, Resolving Issues Together) Facilitator training for Commissioners, and that the HRC set date(s), time and locations, and finalize plans for the SPIRIT Program (per attached SPIRIT Checklist provided by the USDOJ). This program is to be held at participating AUSD Schools, including: Gladstone High School (Scott Magnusson, Principal); Azusa High School (John Steven Coke, Principal); Slauson Middle (Lorraine Pegorari, Principal) and Sierra High School (Mari Bordona-Bell, Principal). BACKGROUND After reading about the 51 indictments of Azusa 13 gang members, Mr. Marquez Equilibria, Conciliation Specialist for the Community Relations Services of the United States Department of Justice (USDOJ), identified Azusa as a city that could benefit from diversity training and interventions. As such, Mr. Equilibria contacted the Mayor, City Manager and HRC Coordinator in May 2012. In response, the HRC Coordinator invited Mr. Equilibria to attend a meeting of the HRC on May 16, 2012. At that time he presented the various programs and services designed to promote tolerance (particularly among youth) available to Azusa. Among these programs is SPIRIT, which is offered in collaboration with schools throughout the country. The HRC determined that the best vehicle for such collaboration was through the existing Lead in Harmony Conference, held in collaboration with the Azusa Unified School District. As such, on July 13, 2012, HRC Coordinator met with Mr. Equilibria in order to obtain more information about the program and to determine if such collaboration would be feasible. On August 1, 2012, Mr. Equilbiria met with the Lead in Harmony planning committee and the group crafted a preliminary plan for integrated elements of SPIRIT into Lead in Harmony. Mr. Equilibria explained that in order to conduct the SPIRIT Program, trained facilitators would be needed. Given that the HRC had previously requested, from Azusa City Council funds (over and above annual budget allocations) for diversity training and been denied, the Coordinator suggested to the HRC that one way to obtain related training, at no cost to the City of Azusa, would be through the SPIRIT facilitator training. This would not only provide training requested by the Commissioners, but it would also equip the Commissioners to provide a valuable service to the community. At its September 2012 meeting, the HRC passed a motion for facilitators to receive SPIRIT facilitator training and to serve as facilitators in the SPRIT Program. In October 2012, during the Lead in Harmony Conference, Mr. Marquez Equilibria and Ms. Wendy Escobar(HRC Social Work Intern from APU) worked together to identify teens who would take leadership roles in presenting the SPIRIT Program to their schools. By May 2013, Principals at each of the identified AUSD schools had agreed to host the SPRIT Program. At this point, plans must be made for implementing this program, including training the Commissioners to serve as facilitators. FISACAL IMPACT: This program would have minimal fiscal impact. The HRC may use a small portion of its budget to purchase materials (i.e., flip charts, markers, masking tape and stick-on dots) for the program. Student Problem Identification, Resolving Issues Together (SPIRIT) Planning d Preparatio Ch ist Schools ❑ Commitment- In order to assure maximum impact of the program, it is important to gain a commitment from the Superintendent and/or Principal on the following: ➢ Selecting diverse student leaders ➢ Forming and working with a SPIRIT student advisory committee ➢ Holding advisory meetings after the SPIRIT at least once a month, and two participant meetings on outcomes per year. ➢ Follow-up on implementing the work plan (the solutions the students developed at the SPIRIT) ❑ Set date(s) for SPIRIT in Fall/Winter/No later than February (2 half-days, 8am-ipm, recommended) ➢ First day identity groups (homogenous groups) identify issues ➢ Second day mixed groups identify solutions ❑ Identify student leaders participating in SPIRIT (at least 60) ➢ Identity groups that represent the campus community ➢ Traditional leaders (student government, Athletes,Academics, etc.) ➢ Non-Traditional leaders (those who have influence over others in social groupings, cliques, gangs, etc.) ➢ Counselors, teachers, security, and other staff familiar with students can help nominate and select students to participate in SPIRIT E3Secure facilities for SPIRIT days with students. Keep in mind the needs below. General Assembly Room (for all participating students at the beginning and end of each SPIRIT day) ➢ Break-out rooms for group facilitation (big enough for break-out groups) ➢ Lunch room (or area where students can have their lunch) ElSecure Transportation for SPIRIT days with students. ElSecure food for students participating in SPIRIT (Breakfast, Break, Lunch) Supplies Needed (Can school or AHRC provide?) 1:3 Flip Charts — at least 1 per breakout group ❑ Markers — at least 2 per breakout group (preferably in different colors) ❑ Masking Tape — 1 per breakout group Stick on Dots — small to medium size (will need 12 per student) School/CRS/Other (Azusa Human Relations Commission) IDIdentify Facilitators (approx 20-3o, depending on number of students participating) ➢ AHRC Commissioners will act as facilitators (approx 8) ➢ AHRC Claudia Owens Shields will identify additional graduate students ➢ AHRC or Schools can suggest additional Facilitators but must do so ahead of time so they can be trained. Normally adult facilitators are leaders and advocates in the community. ➢ CRS can secure additional Facilitators if there will be a deficiency based on high number of SPIRIT student participants but must know ahead of time to secure and train. Set date and location for Facilitator training by CRS ➢ AHRC: 3hr training in summer ➢ AHRC: 2hr training within 2 weeks of the SPIRIT CRS Ensure school follows through on responsibilities to implement SPIRIT successfully Coordinate and troubleshoot with school and facilitators Train Facilitators El Coordinate SPIRIT days Provide school Principal with SPIRIT report (contains summary of event) ❑ Follow-up with school and SPIRIT student advisory groups after the SPIRIT to ensure student solutions