HomeMy WebLinkAboutE-4 Staff Report - Turbo Data Systems Blanket Purchase Order IncreaseCONSENT ITEM
E-4
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: MIKE BERTELSEN, CHIEF OF POLICE
DATE: JUNE 7, 2021
SUBJECT: REQUEST TO INCREASE FISCAL YEAR 2020/21 BLANKET PURCHASE ORDER
FOR TURBO DATA SYSTEMS
BACKGROUND:
In accordance with Sec. 2-518 (b) of the Azusa Municipal Code, if the amended contract will exceed
$25,000, the city council shall approve the contract. The Police Department is requesting authorization
to increase the FY 2020/21 blanket purchase order of $24,999.00 for parking citation processing
provided by Turbo Data Systems to $35,000.00. No additional budget is being requested for this
request.
RECOMMENDATION:
Staff recommends the City Council take the following action:
1)Approve an increase to the Turbo Data Systems – Parking Citation Processing Purchase Order
for Fiscal Year 2020/21 to a not-to-exceed amount of $35,000.00.
ANALYSIS:
The Police Department uses Turbo Data Systems for parking citation processing. Number of citations
processed throughout the year are difficult to estimate. Parking violations vary year to year and are
unpredictable. Due to a higher amount of parking violations processed this year, the blanket purchase
order needs to be increased to $35,000 00 in order to process Turbo Data Systems invoices for the
remaining of FY 2020/21.
APPROVED
CITY COUNCIL
6/7/2021
Increase Blanket PO
June 7, 2021
Page 2
FISCAL IMPACT:
Funds for the blanket purchase order were included in the Police Department, account
10 20 310 000 6496 for FY 2020/2021.
Prepared by: Reviewed and Approved by:
Ericka Garcia Mike Bertelsen
Administrative Analyst Chief of Police
Fiscal Impact Reviewed by: Reviewed and Approved:
Talika M. Johnson Sergio Gonzalez
Director of Administrative Services City Manager