HomeMy WebLinkAboutF-22 Staff Report - First Amendment to PSA - Willdan Engineering Inc.CONSENT ITEM
F-22
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: MATT MARQUEZ
ECONOMIC AND COMMUNITY DEVELOPMENT DIRECTOR
DATE: JUNE 21, 2021
SUBJECT: FIRST AMENDMENT TO PROFESSIONAL SERVICE AGREEMENT BETWEEN
THE CITY OF AZUSA AND WILLDAN ENGINEERING INC. TO PROVIDE
CONTRACT PLAN CHECK REVIEW AND INSPECTION SERVICES
SUMMARY:
On June 3, 2019, the City Council approved a Professional Service Agreement with Willdan Engineering
Inc. to provide plan review and inspection services for a two (2) year period. The purpose for the
agreement was to provide multiple options and flexibility when these services are needed. Since the initial
agreement approvals, staff has continued to utilize consultants to provide support to the City’s Building
Division. Additionally, the City’s Building Technician position is now vacant, as the person formerly in
the position relocated to another state. This recent event, along with the vacant Building Inspector II
position, leave the Division in need of continued and increased assistance. Willdan’s agreement will
expire at the end of FY2021-22, and Staff would like to exercise the option to extend the contract for a
one year period.
RECOMMENDATIONS:
Staff recommends the City Council take the following actions:
1)Approve the first amendment to the Professional Services Agreement with Willdan Engineering
Inc. to provide plan review and inspection services; and
2)Approve a one (1) year extension to the Professional Services Agreement with Willdan
Engineering Inc.; and
3)Authorize the City Manager to execute an amendment, in a form acceptable to the City Attorney
on behalf of the City.
APPROVED
CITY COUNCIL
6/21/2021
First Amendment to PSA with Willdan Engineering Inc.
June 21, 2021
Page 2
ANALYSIS:
The recommended action in this report would approve a First Amendment to the Professional Services
Agreements with Willdan Engineering Inc. per section 3.1.2 of the PSA. This amendment would extend
Willdan’s agreement for a one (1) year period and increase the total compensation in an amount not to
exceed $75,000. Staff will come back at Mid-Year to update Council if there are any fiscal impact to the
budget or agreement.
The City’s original agreement with Willdan for plan review and inspection services was for a two (2) year
period and $60,000 annually. Subsequently, the need for assistance with these services has increased due
to a larger workload and the lack of staff. Staff therefore wishes to maintain flexibility by continuing
agreements with both Willdan and Transtech (previously approved). Transtech currently coordinates the
intake of building plan checks and conducts a review process that ensures an efficient service delivery.
As stated earlier in this report, the Building Division has two vacancies where additional assistance is
needed. Staff anticipates using either consulting firm, or a combination thereof, to provide additional
building technician and inspection services. Willdan’s agreement expires on June 30, 2021, and staff is
requesting a one (1) year extension be granted.
FISCAL IMPACT:
Approval of the recommended actions awards a not to exceed contract for $75,000 to Willdan Engineering
Inc. $75,000 is included in the proposed FY 2021/22 budget under account 10-35-620-000-6435.
Prepared by: Reviewed and Approved:
Matt Marquez Talika M. Johnson
Economic & Community Development Director Administrative Services Director
Reviewed and Approved:
Sergio Gonzalez
City Manager
Attachment:
1) First Amendment to the Professional Service Agreement with Willdan Engineering Inc.
45635.01000\31368292.1 -1 -
CITY OF AZUSA
SECOND AMENDMENT TO THE PROFESSIONAL SERVICES
AGREEMENT FOR PLAN CHECK AND INSPECTION SERVICES
1.PARTIES AND DATE.
This First Amendment to the Professional Services Agreement for Plan Check and
Inspection Services (“First Amendment”) is entered into on the ____ day of ________, 20___, by
and between the City of Azusa (hereinafter referred to as the “City”) and Willdan Engineering Inc.
(hereinafter referred to as the “Consultant”). City and Consultant are sometimes collectively
referred to herein as the “Parties.”
2.RECITALS.
2.1 Agreement. The Parties entered into that certain Agreement for Plan Check and
Inspection Services dated July 1, 2019 (“Agreement”) for a term of two years.
2.2 First Amendment. The Parties now desire to amend the Agreement in order to
increase the total compensation for contract Fiscal Year 2020-2021 in an amount not-to-exceed
$250,000; and extend said Agreement for a period of one (1) year.
3.TERMS.
3.1 Compensation. The total compensation for the Services provided pursuant to this
First Amendment shall not exceed $250,000 for contract Fiscal Year 2021-2022 without written
approval of the City Manager. Consultant shall receive compensation, including authorized
reimbursements, for all Services rendered under this First Amendment at the rates set forth in
Exhibit “A” attached hereto.
Term. The term of the agreement shall be extended for a period of one (1) year from
June 30, 2021.
3.2 Remaining Provisions of Agreement. Except as otherwise specifically set forth in
this First Amendment, the remaining provisions of the Agreement shall remain in full force and
effect.
[SIGNATURES ON THE NEXT PAGE]
Attachment 1
45635.01000\31368292.1 - 2 -
IN WITNESS WHEREOF, the parties have executed this First Amendment to Agreement
on this ____ day of __________, 20__.
CITY OF AZUSA WILLDAN ENGINEERING INC.
By:
Sergio Gonzales City Manager
By:
Daren Raskin CBO, Principal Building Official
ATTEST:
By:
Jeffrey Lawrence Cornejo, Jr. City Clerk
By:
Daren Raskin
CBO, Principal Building Official
APPROVED AS TO FORM:
By:
Best Best & Krieger LLP City Attorney
45635.01000\31368292. 1 A-1
EXHIBIT “A”
TO FIRST AMENDMENT TO
PROFESSIONAL SERVICES AGREEMENT FOR
PLAN CHECK AND INSPECTION SERVICES
COMPENSATION
45635.01000\31368292. 1 B-2