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HomeMy WebLinkAboutMinutes - June 25, 1968 - CCAZUSA AUDITORIUM AZUSA, CALIFORNIA TUESDAY, JUNE 25, 1968 7:30 P.M. The City Council of the City of Azusa met in an adjourned regular meeting at the above time and place. The Mayor called the meeting to order. Call to Order Present at Roll Call: Councilmen: Rubio, Decker, Cooney, Roll Call Calvert, Solem Councilmen: The Mayor presented a request for clarification for the Definition covered by the term "Department Heads". This was of Positions 'positions to provide a definite list for the Accounting Department regarded as when Council authorizes expenses for all department heads. Department Heads for Moved by Councilman Cooney, seconded by Councilman Decker auth.expenses and unanimously carried that the following list be termed Recreation Director as "Department Heads" for the authorization of expenses: r� Moved by Councilman Calvert. seconded by Councilman Cooney and unanimously carried by roll call that further reading be waived. Moved by Councilman Calvert, seconded by Councilman Rubio that the Resolution be adopted. Resolution passed and adopted by the following vote of Council: AYES: Chief of Police Rubio, Decker, Cooney, Calvert, Solem Fire Chief Councilmen: None Director of Public Works ABSENT: Councilmen: Superintendent of Light, Power, and Water and numbered Resolution 5424. r City Clerk City Administrator S Recreation Director r� Planning Director City Treasurer All Elected Officials The City Administrator presented a Resolution commending the Res -#5424 Wynn Oil Company for its honor in receiving a Presidential Commend. Citation. Wynn Oil Co. Councilman Calvert offered the Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA COM- MENDING WYNN OIL CO. UPON RECEIVING THE PRESIDENT OF THE UNITED STATES "E" AWARD ON MAY 2, 1968, FOR EXCELLENCE IN EXPORTING. Moved by Councilman Calvert. seconded by Councilman Cooney and unanimously carried by roll call that further reading be waived. Moved by Councilman Calvert, seconded by Councilman Rubio that the Resolution be adopted. Resolution passed and adopted by the following vote of Council: AYES: Councilmen: Rubio, Decker, Cooney, Calvert, Solem NOES: Councilmen: None ABSENT: Councilmen: None and numbered Resolution 5424. Mr. Marion Varner, architect for the proposed police facil- Pres.of ities,presPnted a plan for moving the parking area north of Revised Plot the proposed police building to the south of the site, Plan for the leaving the present Light and Water parking lot intact be- prop.Police tween the Light and Water building and the proposed police Facilities building. moving Pol. parking lot 'A similar proposal to Mr. Varner's was presented by Director to S.of bldg. of Public Works Sandwick. Other alternate plans were sub- mitted by Planning Director Smith. After considerable discussion, the Mayor requested prefer- ences in regard to the various proposals to be indicated by Mr. Leo Nasser, Chief of Police Elkins, Acting Superin- tendent of Light and Water Gerharz, Planning Director Smith, Mr. Varner, Public Works Director Sandwick, and the Council Members. The majority of preferences was for the plan AZUSA AUDITORIUM AZUSA, CALIFORNIA TUESDAY, JUNE 25, 1968 Page 2 submitted by Mr. Varner. Councilman Rubio favored the plan Resig.of submitted by Mr. Smith and labeled "Alternate Two" which Smith, secretary -steno in the indicated the parking lot under discussion plus the existing Mrs.Virginia Light and Water lot be placed south of the proposed Police ignation to become effective building allowing 3 rows of parking instead of 2. Smith Moved by Councilman Cooney, seconded by Councilman Decker Adoption of that the official plot plan for the proposed police facil- the revised ities be replaced by the revised proposal presented by Mr. plot plan Marion Varner adjusted to allow an additional 5 foot walk for prop. on the Southerly end of the parking lot, and a planting area Police fac. to border the south side of the proposed police garage. as presented by the data processing program. by Marion The motion was passed by the following vote of Council: Varner with and unanimously carried that approval be given for 60 days, amendments AYES: Councilmen; Decker, Cooney, Calvert, Solem NOES: Councilmen: Rubio instatement list. ABSENT: Councilmen: None City Administrator Foxworthy reported that there were no Rpt. on lack �.. federal funds available for the proposed Police Facilities. of Fed.Funds CJ He indicated that the City's request, along with certain for Prop.Pol. others in the State, had not been granted prior to the Facilities. exhausting of allocated funds. However, he had been informed of almost a guarantee that the first funds allotted in the new Federal budget would be allocated to the City of Azusa. Until such time,the City cannot go out to bid on the new facilities. The City Administrator requested a transfer of Mrs. Arlene Transf.of Marcas, Secretary -Steno, from the Public Works Department Mrs.Arlene to the City Administrator's Office,effective July 1, 1968. Marcas from This request was agreed to by both the Director of Public P.W. to City Works and the City Administrator. Admin.Office effec.7/1/68 Moved by Councilman Decker, seconded by Councilman Rubio and unanimously carried that the transfer be approved sub- ject to the recommendation of the Personnel Board. A communication was presented from the Director of Public A letter of resignation was presented from Mrs. Virginia Resig.of Arlene Marcas be re-evaluated and reclassified from Secre- Smith, secretary -steno in the Administrator's office. Res- Mrs.Virginia Moved by Councilman Calvert, seconded by Councilman Cooney ignation to become effective at 5:00 P.M., Friday, June 28, Smith ification be approved contingent upon the approval of the 1968. Mrs. Smith asked that her name be kept on the re- effec.6/28/68 A communication was presented from the Acting Superintendent instatement list. Moved by Councilman Cooney, seconded by Councilman temp.employ. employment of Mrs. June Miller and Irene Gacek for an addi- of June Miller Calvert & Irene Gacek by the data processing program. and unanimously carried that the resignation of Mrs. Smith effec.7/1/68 and unanimously carried that approval be given for 60 days, be accepted with regrets and her name be kept on the re- instatement list. The City Administrator requested a transfer of Mrs. Arlene Transf.of Marcas, Secretary -Steno, from the Public Works Department Mrs.Arlene to the City Administrator's Office,effective July 1, 1968. Marcas from This request was agreed to by both the Director of Public P.W. to City Works and the City Administrator. Admin.Office effec.7/1/68 Moved by Councilman Decker, seconded by Councilman Rubio and unanimously carried that the transfer be approved sub- ject to the recommendation of the Personnel Board. A communication was presented from the Director of Public Reclass.of Works requesting that the position being vacated by Mrs. Secty-Steno Arlene Marcas be re-evaluated and reclassified from Secre- Position in tary-Steno to Steno -Clerk. P.W.to Steno Moved by Councilman Calvert, seconded by Councilman Cooney Clerk upon adopt.of and unanimously carried that the requested change in class- budget ification be approved contingent upon the approval of the '1968-1969 Municipal budget. A communication was presented from the Acting Superintendent app.of ext. of Light and Water requesting an extension of the temporary temp.employ. employment of Mrs. June Miller and Irene Gacek for an addi- of June Miller tional 90,days beginning July 1, 1968. This is necessitated & Irene Gacek by the data processing program. for 60 days Moved by Councilman Cooney, seconded by Councilman Decker, effec.7/1/68 and unanimously carried that approval be given for 60 days, at which time the Superintendent of Light and Water and the 1 AZUSA AUDITORIUM AZUSA, CALIFORNIA TUESDAY, JUNE 25, 1968 City Administrator re-evaluate the situation and report back to the Council. The City Administrator requested authorization be given to allow time -and -a -half for overtime for the clerks of the Light and Water Department to re -do the utility route books. Moved by Councilman Cooney, seconded by Councilman Calvert that the request for time -an -a -half overtime pay be authorized 'in this situation. The motion was carried by unanimous roll call vote of Council. The Annual Report of the Fire Department was submitted to the Council. Moved by Councilman Calvert, seconded by Councilman Decker and unanimously carried that the report be received and filed. Page 3 Auth.over- time at time -and -a half for L&W dept. clerks to up- date route books. Fire Dept. Rpt.recvd. The Council requested to hear from the department heads re- Req.of Dept. garding their proposals for salary adjustments. Heads re: Director of Public Works Sandwick spoke on behalf of retain - Salary ing the proposed capital improvements of steps at Pioneer Park and an announcer's booth at Memorial Park, both of which were included in the items proposed by the City Administrator to be eliminated. He further recommended that the Sanitary Sewer Account No. Req.Elimi- 5340 be eliminated for a savings of $10,000. nate Acct. No -534o He also presented a report on the savings to the City made (Sanitary by consolidation of the Departments into the Public Works Sewers) Department. Planning Director Smith discussed the need to increase the salary of his position because it had been overlooked in the past, due to the rapid turnover of his predecessors. As it is A communication from the City Attorney was submitted for Cour,- Cafe Enter- s, cil consideration at the July 1, 1968, meeting regarding a pro- tainment Ord. posed Cafe Entertainment Ordinance. submitted �= for 7/1/68 mtg. The City Administrator presented the status of the budget Status of to date. He indicated that with what adjustments had already budget to been made by Council, without regard to salary increase date. requests, the difference between proposed expenditures and anticipated revenues shows a deficit of $97,959• He also presented the estimated costs for the salary increases re- quested by the Personnel Board, the L. A. County Employees Association, and a pro�osed across-the-board increase of either 5 per cent or 52 per cent. The City Administrator further suggested areas which could Suggested be eliminated that would not affect the operation of the areas of City. The total proposed cuts would be $116,100. savings totaling $116,100. The City Administrator reported that an increase of the Ins.cover- insurance premiums by $960. would give the City a liability age increased coverage of 750/1.5 M. to 750/1.5 M Moved by Councilman Calvert, seconded by Councilman Decker and unanimously carried by roll call that the coverage be raised to the 750/1.5 M limit and the additional $960. premium cost be authorized. The Council requested to hear from the department heads re- Req.of Dept. garding their proposals for salary adjustments. Heads re: Director of Public Works Sandwick spoke on behalf of retain - Salary ing the proposed capital improvements of steps at Pioneer Park and an announcer's booth at Memorial Park, both of which were included in the items proposed by the City Administrator to be eliminated. He further recommended that the Sanitary Sewer Account No. Req.Elimi- 5340 be eliminated for a savings of $10,000. nate Acct. No -534o He also presented a report on the savings to the City made (Sanitary by consolidation of the Departments into the Public Works Sewers) Department. Planning Director Smith discussed the need to increase the salary of his position because it had been overlooked in the past, due to the rapid turnover of his predecessors. As it is t 11 AZUSA AUDITORIUM AZUSA, CALIFORNIA TUESDAY, JUNE 252 1968 now, the position is the lowest paid in the area. Police Chief Elkins spoke concerning the salary survey and request by the Police Department. Acting Superintendent of Light and Water Gerharz spoke concern- ing the requested adjustments in Light and Water. Councilman Calvert asked the City Administrator to prepare an testimation of the cost of paying all City Board and Commission Members $15. per meeting attended, with a maximum of 2 meetings per month. Moved by Councilman Cooney, seconded by Councilman Calvert and unanimously carried that the meeting be adjourned to the Azusa Auditorium, Wednesday, June 26, 1968, at 7:00 P.M. The meeting was adjourned at 10:47 P.M. M Next Res. No. 5425 Next Ord. No. 938 City Clerk J Page 4 City Adm.regd. to est.cost of paying Comm. & Brd.Members $15/Mtg.,limit 2 mtgs.month Motion to adj. to 6/26/68 7:00 P.M.Azusa Auditorium Adjournment HIM 1