HomeMy WebLinkAboutE-4.1. Approve Second Amendment of General Pump MSACONSENT CALENDAR
TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY
BOARD
FROM: MANNY ROBLEDO, DIRECTOR OF UTILITIES
DATE: JUNE 28, 2021
SUBJECT: APPROVE SECOND AMENDMENT TO THE AGREEMENT FOR
MAINTEANCE SERVICES WITH GENERAL PUMP COMPANY FOR
WATER WELL AND BOOSTER PUMP MAINTENANCE SERVICES
BACKGROUND:
On June 15, 2020, the Azusa Utility Board (“Utility Board”) approved the First Amendment to
the Agreement for Maintenance Services (“MSA”) with General Pump Company (“General
Pump”) for water system well and booster pump maintenance services. The MSA was amended
to exercise the City of Azusa’s (“City”) option to extend the term of the MSA for one additional
year, ending June 30, 2021. Azusa Light & Water (ALW) continues to utilize this agreement to
rehabilitate, repair, and maintain critical water well and booster pump facilities on a routine and
emergency basis. Based on competent and reliable service provided by General Pump Company
over the last four years, ALW recommends exercising its final option to extend the MSA for one
year, effective July 1, 2021.
RECOMMENDATION:
Staff recommends the Utility Board take the following actions:
1) Approve the Second Amendment to the Agreement for Maintenance Services (“Second
Amendment”) with General Pump Company; and
2)Authorize the Mayor to execute the Second Amendment, in a form acceptable to the City
Attorney, on behalf of the City.
E-4 Approved
Utility Board
6/28/21
Approve Second Amendment – General Pump
June 28, 2021
Page 2
ANALYSIS:
ALW operates and maintains eleven (11) active water wells and forty-two (42) water booster
pumps, ranging from 3 to 450 horsepower in size. The maintenance of such equipment is vital to
supply clean and reliable drinking water to over 106,000 people in six jurisdictions. ALW
requires services of a firm to provide routine and emergency engineering and construction
services for water related well and booster pump maintenance. The project types include, but are
not limited to, the items listed below and include oversight of all work typically required for the
successful delivery of the various types of projects.
a) Well pump/motor maintenance, repair, rehabilitation, or replacement
b) Well test pumping and video logging
c) Booster pump/motor maintenance, repair, rehabilitation, or replacement
d) Engineering and hydrogeology support
e) Well chemical treatment
f) Well and booster pump control and instrumentation
On May 22, 2017, after a formal Request for Proposals process, the Azusa Utility Board
approved a Master Maintenance Service Contract for Well and Booster Pump Maintenance
Services with General Pump Company, in an annual amount not to exceed $140,000, unless
otherwise approved by the Utility Board. The term of the agreement was for three years, with
two additional one year extension options to be exercised by the City.
On June 15, 2020, the Utility Board approved a First Amendment to the MSA exercising the
City’s option to extend the term of the agreement for one year.
Based on competent and reliable service provided by General Pump Company over the last four
years, ALW recommends that a Second Amendment to the MSA be approved to exercise the
City’s final option to extend the MSA for one year, effective July 1, 2021.
FISCAL IMPACT:
Funding for this agreement will be available in the Fiscal Year 2021-22 Budget, Water
Production - Outside Services & Repair, Account No. 32-40-722-701-6493 in the amount of
$357,058, and the Well Rehabilitation Program Capital Improvement Project in the amount of
$300,000.
Approve Second Amendment – General Pump
June 28, 2021
Page 3
Prepared by: Reviewed and Approved:
Jared Macias Manny Robledo
Assistant Director of Utilities – Water Operations Director of Utilities
Reviewed and Approved:
Sergio Gonzalez
City Manager
Attachment:
1) General Pump Agreement for Maintenance Services
2) Second Amendment to Agreement for Maintenance Services