HomeMy WebLinkAboutAgenda - July 26, 2021 - UB
REGULAR MEETING OF
AZUSA UTILITY BOARD
AZUSA LIGHT & WATER
729 N. AZUSA AVENUE
AZUSA, CA 91702
MONDAY, JULY 26, 2021
6:30 P.M.
AZUSA UTILITY BOARD
JESSE AVILA, JR.
CHAIRPERSON
ANDREW MENDEZ
VICE CHAIRPERSON
ROBERT GONZALES
BOARD MEMBER
EDWARD J. ALVAREZ
BOARD MEMBER
URIEL E. MACIAS
BOARD MEMBER
6:30 PM Convene to Regular Meeting of the Azusa Utility Board.
• Call to Order
• Roll Call
• Flag Salute
A. PUBLIC PARTICIPATION
1. Person/Group shall be allowed to speak without interruption up to five (5) minutes maximum
time, subject to compliance with applicable meeting rules. Questions to the speaker or
responses to the speaker’s questions or comments shall be handled after the speaker has
completed his/her comments. Public Participation will be limited to sixty (60) minutes time.
B. UTILITIES DIRECTOR COMMENTS
C. UTILITY BOARD MEMBER COMMENTS
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D. SCHEDULED ITEMS
1. None
E. CONSENT CALENDAR
The Consent Calendar adopting the printed recommended action will be enacted with one vote. If
Staff or Councilmembers wish to address any item on the Consent Calendar individually, it will
be considered under SPECIAL CALL ITEMS.
1. Minutes of the Utility Board Meeting on June 28, 2021
Recommendation: 1) Approve Minutes as written.
2. Approval of the Notice of Completion for Well 7 Rehabilitation Capital Improvement
Project
Recommendation: 1) Accept Well 7 project improvements; and 2) Approve the Notice of
Completion; and 3) Authorize the Mayor to execute the Notice of Completion on behalf of the
City; and 4) Authorize the City Clerk to submit the Notice of Completion for recordation to the
Office of the County Recorder of Los Angeles County, within ten days of the Utility Board
Approval, as required by Section 3093 of the California Civil Code.
3. Approval of the Notice of Completion for Water Project W-354 Triangle Flow Control
Structure Capital Improvement
Recommendation: 1) Accept Triangle Water Flow Control Structure project improvements
outlined in W-354 plans and specifications; and 2) Approve the Notice of Completion; and 3)
Authorize the Mayor to execute the Notice of Completion on behalf of the City; and 4) Authorize
the City Clerk to submit the Notice of Completion for recordation to the Office of the County
Recorder of Los Angeles County, within ten days of the Utility Board Approval, as required by
Section 3093 of the California Civil Code.
4. Approve Second Amendment to the Agreement for Maintenance Services with Stephen
Doreck Equipment Rentals, Inc. for On-Call Water Maintenance and Repair Services
Recommendation: 1) Approve the Second Amendment to the Agreement for Maintenance
Services (“Second Amendment”) with Stephen Doreck Equipment Rentals, Inc.; and 2) Authorize
the Mayor to execute the Second Amendment, in a form acceptable to the City Attorney, on behalf
of the City.
5. Award Task Order 12 for the Repair of Raw Water Feed Pump #1 to General Pump
Company
Recommendation: 1) Award Task Order 12 for the repair of Raw Water Feed Pump #1 to
General Pump Company, under the existing Master Maintenance Services Agreement, for a not-
to-exceed amount of $29,424.71.
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6. Approve Task Order for HVAC Evaluation and Retrofit Program from Proctor
Engineering Group, Limited
Recommendation: 1) Approve the SCPPA Task Order for the HVAC Evaluation and Retrofit
Program from Proctor Engineering Group, Limited for Single Family, Multi-Family, Commercial
and Municipal facilities at an annual cost not to exceed $90,000 through a SCPPA joint purchase
agreement pursuant to AMC Sections 2-520(b) “sole source” and 2-521(a) “cooperative and
piggyback purchases”; and 2) Authorize the Director of Utilities to execute the associated SCPPA
Task Order in a form acceptable to the City Attorney.
7. Approve Task Order for Ice Bear Repairs and Services from Thule Energy Storage, LLC
Recommendation: 1) Approve the SCPPA Task Order for the Ice Bear Repairs and Services
from Ice Bear SPV #1 LLC, d/b/a Thule Energy Storage, LLC at an annual cost not to exceed
$24,000 through a SCPPA joint purchase agreement pursuant to AMC Sections 2-520(b) “sole
source” and 2-521(a) “cooperative and piggyback purchases”; and 2) Authorize the Director of
Utilities to execute the associated SCPPA Task Order in a form acceptable to the City Attorney.
8. Approval of Cancellation of August Utility Board Meeting
Recommendation: 1) Cancel the Utility Board regular meeting on August 23, 2021.
9. Approve Second Amendment to the Agreement for Maintenance Services with Orravan
Mechanical. Inc. for Professional HVAC Mechanical and Control Systems Maintenance
Services
Recommendation: 1) Authorize the City Manager to execute a maintenance services agreement
amendment, in a form acceptable to the City Attorney, to extend the current three-year HVAC
systems maintenance services contract with Orravan Mechanical, Inc. for one year, from August
1, 2021 to July 31, 2022, without price increase.
10. Approve Second Amendment to the Professional Services Agreement with Infosend, Inc. to
Provide Bill Print and Mailing Services
Recommendation: 1) Approve the Second Amendment to the Professional Services Agreement
(“Second Amendment”) with Infosend, in an amount not to exceed $225,000 annually; and 2)
Authorize the Mayor to execute the Second Amendment, including any related forms required by
Infosend, in a final form acceptable to the City Attorney.
11. Approval of the Notice of Completion for Furnishing and Installing of Underground Electric
Substructures in Accordance to Plan and Specification for the Vincent Line Extension
Project LD2020-5
Recommendation: 1) Find that Teichert Energy & Utilities Group, Inc. has completed the Vincent
Circuit extension Project in accordance with plans and specifications LD2020-5; and 2) Approve
the Notice of Completion; and authorize the Mayor to execute the Notice of Completion on behalf
of the City; and 3) Authorize the City Clerk to submit the Notice of Completion for recordation to
the Office of the County Recorder of Los Angeles County, within ten days of the Utility Board
approval, as required by Section 3093 of the California Civil Code.
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F. STAFF REPORTS/COMMUNICATIONS
1. None
G. VERBAL COMMUNICATIONS
1. Power Supply Update
2. Water Supply Update
H. CLOSED SESSION
1. None
I. ADJOURNMENT
1. Adjournment
“In compliance with the Americans with Disabilities Act, if you need special assistance to participate in
a city meeting, please contact the City Clerk at 626-812-5229. Notification three (3) working days
prior to the meeting or time when special services are needed will assist staff in assuring that
reasonable arrangements can be made to provide access to the meeting.”
“In compliance with Government Code Section 54957.5, agenda materials are available for inspection
by members of the public at the following locations: Azusa City Clerk's Office - 213 E. Foothill
Boulevard, Azusa City Library - 729 N. Dalton Avenue, and Azusa Light & Water - 729 N. Azusa
Avenue, Azusa CA.”
I, Anthony Hernandez, Senior Administrative Technician, declare that I am an employee of the City of
Azusa. On July 22, 2021 at 4:30 p.m. the agenda for the Utility Board Regular Meeting on Monday, July
26, 2021, was posted in the City Clerk’s Office, 213 East Foothill Boulevard; the City Library, 729 North
Dalton Avenue; Azusa Light & Water, 729 North Azusa Avenue; and the City’s webpage at
www.ci.azusa.ca.us. I declare under penalty of perjury that the foregoing is true and correct.
__________________________________
Anthony Hernandez
Senior Administrative Technician
Azusa Light & Water