HomeMy WebLinkAboutE-6.1. Approve Task Order for HVAC Evaluation and Retrofit ProgramCONSENT CALENDAR
TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY
BOARD
FROM: MANNY ROBLEDO, DIRECTOR OF UTILITIES
DATE: JULY 26, 2021
SUBJECT: APPROVE TASK ORDER FOR HVAC EVALUATION AND RETROFIT
PROGRAM FROM PROCTOR ENGINEERING GROUP, LIMITED
BACKGROUND:
Proctor Engineering Group, Limited (PEG) provides fully developed commercial HVAC system
screening procedures and CheckMe! software to capture all system data needed for customers to
make educated decisions on HVAC system maintenance and replacements. PEG will work with
the customers to arrange the retrofit of equipment with new high efficiency HVAC systems
installed on the customer’s facilities, as needed.
A lower per service cost has been negotiated for this program based on the Southern California
Public Power Authority (SCPPA) joint purchasing agreement (JPA) -- making materials for the
program more cost effective than if it was contracted directly with the vendor. The ability to take
advantage of the quantity discount purchase through the SCPPA JPA is made possible by AMC
Section 2-520(b) “Sole Source Purchase” and “Cooperative and Piggyback Purchasing” since
SCPPA has conducted an acceptable competitive bidding process on behalf of its SCPPA
members.
RECOMMENDATION:
Staff recommends the Utility Board approve the following actions:
1) Approve the SCPPA Task Order for the HVAC Evaluation and Retrofit Program
from Proctor Engineering Group, Limited for Single Family, Multi-Family,
Commercial and Municipal facilities at an annual cost not to exceed $90,000 through
a SCPPA joint purchase agreement pursuant to AMC Sections 2-520(b) “sole source”
and 2-521(a) “cooperative and piggyback purchases”; and
2) Authorize the Director of Utilities to execute the associated SCPPA Task Order in a
form acceptable to the City Attorney.
E-6Approved
Utility Board
7/26/21
HVAC Evaluation and Retrofit Program
July 26, 2021
Page 2
ANALYSIS:
PEG provides fully developed commercial HVAC system screening procedures and CheckMe!
software to capture all system data needed for customers to make educated decisions on HVAC
system maintenance and replacements.
Since cooling represents the largest summertime energy cost for most homeowners and
businesses, an efficient, well maintained AC system uses less energy, provides more comfort,
and extends the life of the system.
Over the past several years, SCPPA utilities have contracted with PEG for the CheckMe!
Program, in one form or another. Burbank Water and Power and Los Angeles Department of
Water & Power currently use PEG for their air conditioner tune-up program to improve the
energy efficiency of customer’s air conditioning systems. LADWP also offers rebates to help
customers fix leaking duct systems, and replace their old, inefficient AC units with new
ENERGY STAR Rated High Efficiency AC systems.
PEG utilizes their Quality Assurance Specialists (QAS) located in Southern California to
complete the equipment screenings under direction PEG’s Director of Quality Assurance and
Training. The data gathered on-site will be reported to PEG’s San Rafael based call center and
processed through PEG’s proprietary CheckMe! software all while the QAS are on site and the
system being screened is still operating at a steady state. This reporting and processing through
CheckMe! allows PEG to ensure all data gathered is reasonable and within the expected range
prior to moving on to the next system. CheckMe! provides a diagnosis of system performance
and provides the status of the system’s indoor airflow, refrigerant charge, and operating Energy
Efficiency Ratio (EER).
The detailed report generated for each system will present the results of all of the data gathered
along with the rated and operating Energy Efficiency Ratio (EER) and recommendations for
repairs or replacement.
As needed, PEG will work with the customers to arrange the retrofit of equipment with new high
efficiency HVAC systems installed on the customer’s facilities. PEG will also assist with:
• Prioritizing screened HVAC systems for replacement
• Preparing and distributing RFPs for the replacement of HVAC systems identified as
being good candidates for replacement.
• Identifying HVAC contractors who should receive the RFPs
• Performing post-installation inspections to ensure the systems are installed correctly and
delivering the capacity and efficiency they are designed to deliver.
• Processing HVAC contractor payments
Energy savings comes from three primary calculations:
1. Higher efficiency equipment installed.
2. Savings from retiring the AC system early.
3. “Rightsizing” the AC (lower tonnage).
HVAC Evaluation and Retrofit Program
July 26, 2021
Page 3
Partial funding for this program will come from the offsetting of the other rebate programs with
this direct installation program and the incorporation of rebates otherwise issued for standalone
projects.
FISCAL IMPACT:
The annual $90,000 cost for the program has been budgeted under Public Benefit Fund account
number 24-40-739-082-6625.
Prepared by: Reviewed and Approved:
Paul Reid Manny Robledo
Environmental Programs Manager Director of Utilities
Reviewed and Approved:
Sergio Gonzalez
City Manager
Attachments:
1) SCPPA-ALW Task Order