HomeMy WebLinkAboutE-9.1. Approve Second Amendment to MSA with Orravan Mechanical IncCONSENT CALENDAR
TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY
BOARD
FROM: MANNY ROBLEDO, DIRECTOR OF UTILITIES
DATE: JULY 26, 2021
SUBJECT: APPROVE SECOND AMENDMENT TO THE AGREEMENT FOR
MAINTENANCE SERVICES WITH ORRAVAN MECHANICAL INC. FOR
PROFESSIONAL HVAC MECHANICAL AND CONTROL SYSTEMS
MAINTENANCE SERVICES.
BACKGROUND:
On August 1, 2016, Orravan was awarded the HVAC systems maintenance services contract for
four Light & Water facilities (the Light & Water Administration Building, Hsu-Canyon
Filtration Plant, Water Yard, and Electric Yard) in the amount of $24,120 for two years. The
contract was awarded in a competitive manner based on the evaluation of proposals received
from Orravan, Control Air, Ontario Refrigeration, MissionAire, and Johnson Controls. Orravan
Mechanical was the lowest responsive bidder. Based on Orravan’s responsive, timely, and
satisfactory service, the initial contract was amended to extend the contract service term.
RECOMMENDATION:
Staff recommends the Utility Board take the following action:
1) Authorize the City Manager to execute a maintenance services agreement
amendment, in a form acceptable to the City Attorney, to extend the current three-
year HVAC systems maintenance services contract with Orravan Mechanical, Inc. for
one year, from August 1, 2021 to July 31, 2022, without price increase.
ANALYSIS:
Initially the contract was set for two years only (from August 1, 2016 to July 31, 2018) to
determine the quality of performance as Orravan was a new service provider for the City.
Overall Orravan has provided responsive, timely and satisfactory services. On May 23, 2018,
Orravan offered to extend the contract for three additional years, August 1, 2018 through July 31,
E-9Approved
Utility Board
7/26/21
Authorize 2nd Amendment to MSA with
Orravan Mechanical, Inc.
July 26, 2021
Page 2
2021, with the service fee remaining fixed at current $12,060.00/year. After 5 years of service
with Light & Water, Orravan has proven their extensive knowledge of HVAC systems and a
complete understanding of the HVAC systems used by the Light & Water facilities under their
care. An additional year of service for Light & Water’s four facilities will remain the same price
of $12,060, annually.
FISCAL IMPACT:
Funding for this extension is broken down as follows:
Divisions Annual Amount
L&W Admin Building – Hardware Systems $2,502.64
L&W Admin Building – Controls System $4,980.00
Hsu-Can yon Filtration Plant $2,008.80
Water Yard $1,316.96
Electric Yard $1,251.60
Total $12,060.00
Prepared by: Reviewed and Approved:
Anthony Hernandez Danny Smith
Senior Administrative Technician Utilities Admin & Finance Manager
Reviewed and Approved: Reviewed and Approved
Manny Robledo Sergio Gonzalez
Director of Utilities City Manager
Attachment:
1) Amendment to Maintenance Services Agreement for Service Extension from August 1,
2021 to July 31, 2022.
2) Maintenance Services Agreement with Orravan Mechanical, Inc. from August 1, 2016
to July 31, 2018.