HomeMy WebLinkAboutMinutes - December 20, 1971 - CCAZUSA AUDITORIUM AZUSA, CALIFORNIA MONDAY, DECEMBER 20, 1971 7:30 p.m.
The City Council of the City of Azusa met in regular
session at the above time and place.
Mayor Solem called the meeting to order and led in the Call to Order
salute to the flag.
Invocation was given by Mr. Frank Herber of the Church
of Jesus Christ Latter Day Saints.
Present at Roll Call: Councilmen: Rubio, Decker, Snyder,
Clark, Solem
Also Present: City Attorney Wakefield, Acting City Admin-
istrator Dangleis, Director of Public Works
Wells, Superintendent of Light & Power
Gerharz, Police Chief Elkins, Fire Chief
Torrance, Associate Planning Director
Fitzsimmons, Accounting Director Cooney,
Deputy City Clerk Roehrich
The Minutes of the meeting of December 6, 1971, were
approved as submitted.
A Resolution was presented, and read in full by the
Acting City Administrator, in grateful memory of Alec
Watkins, City Treasurer, who passed away on December $,
1971.
Councilman Decker offered for adoption the Resolution
entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA
IN GRATEFUL MEMORY OF ALEC WATKINS, AND IN APPRECIATION
OF THE DEVOTED SERVICES RENDERED BY HIM TO THE CITY OF
AZUSA.
Moved by Councilman Decker, seconded by Councilman Rubio
that the Resolution be adopted. Resolution passed and
adopted by the following vote of Council:
AYES: Councilmen: Rubio, Decker, Snyder, Clark, Solem
NOES: Councilmen: None
ABSENT: Councilmen: None and numbered Resolution 5928.
The Deputy City Clerk announced that bids were opened in
the office of the City Clerk at 10:00 a.m. on Thursday,
12/16/71, for the purchase of two 3/4 -ton pickup trucks,
with one trade-in, for the Public Works Department.
Present at bid opening were: Acting City Administrator
Dangleis, Director of Public Works Wells, City Engineer
Stimson, Public Works Superintendent Loyd, and City
Clerk Klarr.
The Deputy City Clerk presented the affidavit of proof
of publication of the Notice Inviting Bids in the Azusa
Herald & Pomotropic on 12/1/71.
Three (3) bids were received as follows:
Jim Reed Cheveolet, Inc. $6,304.72
Reynolds Buick, Inc. 6,837.62
Russ Davis Ford 6,862.42
It was noted that Reynolds Buick, Inc., was the only bidder
who submitted a bid bond.
A memo was received from the Director of Public Works,
recommending that Council waive the.bid bond irregularity
and award the bid to Jim Reed Chevrolet, Inc., of Glendora,,
low bidder, and authorize execution of the contract.
Invocation
Roll Call
Appvl.Min.
12,/6/71
Res. ##5928
in grateful
memory of Alec
Watkins, City
Treasurer
.Bid Award for
purch, two 3/4 -
ton pickup trucks
for P.W.Dept.,.
with trade-in
(to Jim Reed
Chevrolet,Inc.)
AZUSA AUDITORIUM AZUSA, CALIFORNIA MONDA.!.', DECEMBER 20, 1971 Page 2
After discussion, it was
Moved by Councilman Decker, seconded by Councilman Clark
and unanimously carried by roll call to waive the irreg-
ularity and awarr'. the bid to Jim Reed Chevrolet, Inc.,
low bidder ($6,30+.72), and to return the bid security to
the unsuccessful bidder after the contract has been executed.
The report by the Acting City Administrator on title
change of Personnel Clerk, having been tabled from the
12/6/71 meeting, was again brought before Council.
Moved by Councilman Decker, seconded by Councilman Rubio
and unanimously carried to raise the item from the table.
The Acting City Administrator explained that the question
is whether the title change recommended by the Personnel
Board would appear on the April, 1972, ballot. According
to his report, there would be no need to list any change
in duties on the ballot, as the duties do not appear in
the present Civil Service Ordinance. If there should be
any change in duties or qualifications, the Personnel
Board would have to recommend the changes to Council at
a later date.
He further stated the point of confusion seems to exist
regarding the purpose the Personnel Board has in initia-
ting this request. They definitely want the position up-
graded and that is their point in wanting the title
changed.
After discussion, it was
Moved by Councilman Clark, seconded by Councilman Rubio
and unanimously carried to refer this matter to the
Personnel Board, asking them for a recommendation on a
title for the head of the Personnel Department, with
appropriate classification and the recommended salary
range.
It was the consensus of Council that the Personnel Board
be notified that the above motion does not mean they
approve the principle, since Council needs more information
before a decision can be made.
The matter of the consideration of the Santa Fe Dam
Recreational Area, having remained tabled at the 12/6/71
meeting, was again brought before Council.
Moved by'Councilman Rubio, seconded by Councilman Clark
and unanimously carried to raise the item from the table
A report. was received from the Director of Publi^ Works
regarding the water supply for this development, stating
the County Engineer is investigating two possible methods
of supplying water.
After discussion, it was the consensus of Council that
projects of this nature should be approved by vote of
the electorate.
Moved by,Councilman Clark,.seconded by Councilman Decker
and unanimously carried to instruct the Acting City
Administrator to prepare a letter to the County Board of
Supe~visors in response to their request for the City's
support of a Joint Powers A»thority on the proposed Santa
Fe Dam Project, expressing approval of tine recreational
facilityear se but opposing the proposed method of fin-
ancing under the Joint Powers Authority.
Report by Actg.
C.Adm. re:change
of title of Pers.
Clerk for April
1972 ballot
(tabled from
12/6/71)
(referred to
P.B. for more
information)
Tabled item
re: consid. of
Santa Fe Dam
Rec. Area
(Appvl. of
project but
opposition to
financing thru
Jt.Powers Agmt.)
AZUSA AUDITORIUM AZUSA, CALIFORNIA MONDAY, DECEMBER 20, 1971 Page 3
A request was received for carry-over of unused 1971
vacation time for the following two employees in the
Accounting Department, with rrcommendation of approval
by City Clerk Klarr:
Addie Johns 2 days
Edward A. Cooney 5 days
Moved by Councilman Clark, seconded by Councilman Decker
and unanimously carried to approve the request.
City Clerk Klarr submitted the resignation of Mrs. Anne
V. McKinney, EDP Programmer/Analyst, effective on
Midnight, 1/31/72.
Moved by 'Councilman Decker, seconded by Councilman Rubio
and unanimously carried to accept the resignation with
regret.
Moved by Councilman Clark, secondsd o• Councilman Rubio
and unanimously carried that a Resolution be prepared,
commending Mrs. McKinney for her services to the City
for more than fifteen years.
Notice was received of a meeting of representatives of
water producers, Upper San Gabriel Valley Water Assoc-
iation, to be held at 10 a.m. on Tuesday, 1/4/72, in
the Association office.
Moved by Councilman Clark, seconded by Councilman Snyder
and unanimously carried to receive and file.
A communication was received from the City Clerk of
Vallejo, with a suggested petition in support of the
Resolution adopted by the League of California Cities
regarding Federal Revenue Sharing for cities, with the
request that the petition be circulated in the City of
Azusa.
Moved by Councilman Snyder, seconded by Councilman Decker
and unanimously carried to receive and file.
The City Treasurer's F'nancial Statement was submitted,
showing a balance of $955,925.11 as of November 30, 1971.
Moved by Councilman Decker, seconded by Councilman Rubio
and unanimously carried to receive and file.
A communication was received from the Personnel Board,
recommending the approval of step raises and/or per-
manent status for the following employees:
Name
To Status
Appvl.req.for
carry-over of
unused vacation
from 1971 to
1972. for 2
employees in
Acctg.Dept.
Resig. Mrs.A.V.,
McKinney, EDP
Programmer/Anal-
yst, eff.1/31/72
Res.of Comm.be
prepared for Mrs.
McKinney
Mtge USGVWA
water prod.mtg.,
1/4/72, 10 a.m.
Sugg.Petition fr.
City/Vallejo re:
Fed.Rev.Sharing
for cities, for
circ. in Azusa
C. Trees. Fin.
Statement
Step Raises
Effective
Fred Diaz
Civ.Engr.Asst.
To Step
4
12/30/71
Doris Moore
EDP Equip.Operator
Step
3
12/21/71
Brown
Sr. Secretary
Step
5
1/1/72
'Dorothy
Jesus Enriquez
Maint. Man I (Sts.)
Step
4
1/x/72
Kendall Gradoville
Police Officer
Step
5
1/2/72
Duane Hamrick
Police Officer
Step
5
1/7/72
Richard Perkins
Working Linemen
Perm.Status
Foreman
only (Step 5)
1/7/72
Dan Sanborn
B1dg.Maint.Superv.
Step
5
1/4/72
Jeffrey Templeman
Police Officer
Step
5
1/1/72
Moved by Councilman Rubio, seconded by Councilman Snyder and
unanimously carried to approve the recommendations on
effective dates shows.
A communication was received from the Personr91 Board,
recommending revision of Section 69 of Rules and
P.B.recom.revision
of Sec.69, R&R,re:
After discussion, it was
Moved by Councilman Snyder, seconded by Councilman Clark
and unanimously carried to refer this matter to the City
Attorney for discussion with the Personnel Board.
Notice was given that the Planning Commission, by Res- P.C. Res.#938
olution No. 938, conditionally granted a Variance to cond.grtg.Var.
permit16" between a main building and an accessory (V-284 — Mary
(garage building instead of the required 101, on Jones)
property located at 339 S. Arthur Avenue (Case V-284 -
.Mary Jones). No action by Council.
Notice was also given that the Planning Commission, by P.C. Res. #939
Resolution No. 939, conditionally granted a Variance to cond.grtg.Var.
permit reduced rear yard setback of 10' instead of the (V-285 - Teri
required 25', and lot coverage of 37% instead of the Carver)
permitted 35%, on property located at 110 S. Virginia
Avenue (Case V-285 - Teri Carver). No action by Council.
Notice was further given that the Planning Commission, P.C.Res. #940
by Resolution No. 940, conditionally granted a Conditional cond. rtg.CUP
Use Permit to allow the sale of used cars and campers in (C-10 - Jas.
the Freeway Service Zone, on property located at 118 N. Aszman)
Azusa Avenue (Case C-106 - James Aszman). No action by
Council.
A Resolution was presented, granting a Variance, subject Res. x}5929
to conditions, on property located at 207 N. Orange Avenue rtg. Var.
(Case V-278 - Jerry Freudenberg). Case V-278 -
J.Freudenberg)
Councilman Clark offered the Resolution entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA
GRANTING A VARIANCE (Variance Case No. V-278 - Jerry
Freudenberg).
Moved by Councilman Clark, seconded by Councilman Snyder
and unanimously carried that further reading be waived.
'Moved by Councilman Clark, seconded by Councilman Snyder
that the Resolution be adopted. Resolution passed and
adopted by the following vote of Council:
AYES: Councilmen: Rubio, Decker, Snyder, Clark, Solem
NOES: Councilmen: None
ABSENT: Councilmen: None and numbered Resolution 5929.
The monthly reports from Departments, Boards, and Commis- Monthly Reports
sions were presented by the Acting City Administrator.
AZUSA AUDITORIUM AZUSA, CALIFORNIA MONDAY, DECEMBER 20,
1971 Page 4
Regulations re: "Removal of Names from Lists".
Removal of names
from lists
The Board felt a person should not be given a period
of "90 days" in which to decide whether or not he still
(Referred to C.
wants to remain on an eligibility list. The communica-
Atty. for discus -
tion also stated there are times when a Department Head
sion with Pers.
needs to fill a vacancy immediately and an appointment
is delayed because of this "90 -day" clause.
Board)
It was the recommendation of the Board that Section 69
be amended, shortening this 90 -day period to 10 days
within which an eligible may request the Personnel Clerk
to restore his nane to the list, if he has previously
requested that his name be removed or if he fails to
respond to a notice of "employment" in an affirmative
manner at the time of notification.
After discussion, it was
Moved by Councilman Snyder, seconded by Councilman Clark
and unanimously carried to refer this matter to the City
Attorney for discussion with the Personnel Board.
Notice was given that the Planning Commission, by Res- P.C. Res.#938
olution No. 938, conditionally granted a Variance to cond.grtg.Var.
permit16" between a main building and an accessory (V-284 — Mary
(garage building instead of the required 101, on Jones)
property located at 339 S. Arthur Avenue (Case V-284 -
.Mary Jones). No action by Council.
Notice was also given that the Planning Commission, by P.C. Res. #939
Resolution No. 939, conditionally granted a Variance to cond.grtg.Var.
permit reduced rear yard setback of 10' instead of the (V-285 - Teri
required 25', and lot coverage of 37% instead of the Carver)
permitted 35%, on property located at 110 S. Virginia
Avenue (Case V-285 - Teri Carver). No action by Council.
Notice was further given that the Planning Commission, P.C.Res. #940
by Resolution No. 940, conditionally granted a Conditional cond. rtg.CUP
Use Permit to allow the sale of used cars and campers in (C-10 - Jas.
the Freeway Service Zone, on property located at 118 N. Aszman)
Azusa Avenue (Case C-106 - James Aszman). No action by
Council.
A Resolution was presented, granting a Variance, subject Res. x}5929
to conditions, on property located at 207 N. Orange Avenue rtg. Var.
(Case V-278 - Jerry Freudenberg). Case V-278 -
J.Freudenberg)
Councilman Clark offered the Resolution entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA
GRANTING A VARIANCE (Variance Case No. V-278 - Jerry
Freudenberg).
Moved by Councilman Clark, seconded by Councilman Snyder
and unanimously carried that further reading be waived.
'Moved by Councilman Clark, seconded by Councilman Snyder
that the Resolution be adopted. Resolution passed and
adopted by the following vote of Council:
AYES: Councilmen: Rubio, Decker, Snyder, Clark, Solem
NOES: Councilmen: None
ABSENT: Councilmen: None and numbered Resolution 5929.
The monthly reports from Departments, Boards, and Commis- Monthly Reports
sions were presented by the Acting City Administrator.
AZUSA AUDITORIUM AZUSA, CALIFORNIA MONDAY, DECEMBER 20, 1971 Page 5
Moved by Councilman Snyder, seconded by Councilman Decker
and unanimously carried to receive and file.
The Acting City Administrator submitted, for Council Appvl.plans
approval, plans for a Card Shelter at Civic Center for Card Shelter
Park. He noted that $1,000 has been budgeted for this @Civic Center Pk.
purpose, with the balance of the work to be done by & auth. $1,000
City forces and volunteer labor. frm.City funds
Moved by Councilman Snyder, seconded by Councilman Clark
and unanimously carried by roll call to approve the plans
and authorize payment of $1,000 for this project.
The Acting City Administrator presented specifications Appvl.specs
for an Aerial Boom Truck for the Park Department, with for Aerial Boom
trade-in, and requested approval and authorization for Truck for Park
bid call. Dept., with
trade-in, & auth.
Moved by Councilman Rubio, seconded by Councilman bid call
Decker and unanimously carried to approve the specifi-
cations and authorize the City Clerk to advertise for
bids.
A request was received from the Fire Chief for carry- Appvl.carry-
over of 63.6 hours of unused vacation for 1971 for over of unused
Capt. Erbert Cordell. 1971 vacation
for Capt.E.
Moved by Councilman Clark, seconded by Councilman Cordell
Decker and unanimously carried to approve the request.
The Police Chief submitted a request for carry-over Appvl.carry-over
of >>nused vacation for 1971 for the following employees of unused 1971
' who are off duty as a result of illness: vacation for 2
Police Officers
Lt. C. J. Flynn 47 days
Policewoman M. Hunter 14 days
Moved by Councilman Decker,
seconded by
Councilman Snyder
and unanimously carried to
approve the
request.
A request was received from
the Police
Chief for confirm-
Confirm. appt.
ation of the appointment of
Thomas M. Hunter as Police
T.M.Hunter, Pol,
Reserve Officer, effective
12/7/71.
Res.Off., eff.
12/7/71
Moved by Councilman Rubio,
seconded by
Councilman•Snyder
and unanimously carried to
confirm *the
appointment.
The Police Chief submitted
a request for confirmation
Confirm. appt.
of the appointment of Eric
F. Larsen as
Police Reserve
E.F.Larsen, Pol.
Officer, effective 12/21/71.
Res. Off., eff.
12/21/71
Moved by Councilman Clark,
seconded by
Councilman Snyder
and unanimously carried to
confirm the
appointment.
A report was received from the Acting City Administrator Appvl. for P.B.
regarding clarification of the request by the Personnel to employ Urban
'Board to employ an outside firm to conduct certain Assoc. to conduct
personnel examinations, together with a memo from the test for Pol.Off.
Acting Personnel Clerk. & for Lineman
In summary, the Acting City Administrator stated that
three firms had been contacted and the estimate from
Urban Associates was considerably less than the other
two companies. It was the intention of the Personnel
Board to employ an outside firm, if approved by Council,
only when there is a large number of applicants, such
as for a Police Officer test, or for any technical
AZUSA AUDITORIUM AZUSA, CALIFORNIA MONDAY, DECEMBER 20, 1971
examinations, such as .for Lineman. All other examina-
tions will be handled by the Personnel Office. Also,
this request is for one time only and a contract is -not
necessary as this can be handled by a Purchase Order
after a requisition is submitted.
Council approval was requested for the employment of
'Urban Associates to .administer and score the written
examination for Police Officer, for a fee of $100, and
for Lineman, for a fee of $135•
Moved by Councilman Clark, seconded by Councilman Rubio
and unanimously carried by roll call to approve the
request.
A memo was received from the Director of Public Works,
recommending adoption of a Resolution granting consent
and jurisdicition to the County for County Improvement
No. 2527-M, Sanitary Sewer District, Conwell Avenue
and other Rights -of -Way. This new Resolution is
necessitated by the lack of the HUD grant and the
increase in rates.
Councilman Decker offered the Resolution entitled:
RESOLUTION GRANTING CONSENT AND JURISDICTION TO THE
COUNTY OF LOS ANGELES IN THE MATTER OF COUNTY IMPROVE-
MENT NO. 2527-M, CONWELL AVENUE AND OTHER RIGHTS OF WAY.
Moved by Councilman Decker, seconded by Councilman Clark
and unanimously carried that further reading be waived.
'Moved by Councilman Decker, seconded by Councilman Clark
that the Resolution be adopted. Resolution passed and
adopted by the following vote of Council:
AYES: Councilmen: Rubio, Decker, Snyder, Clark, Solem
NOES: Councilmen: None
ABSENT: Councilmen: None and numbered Resolution 5930.
A communication was received from the Director of Public
Works re: completion of reconstruction of Rockvale
Avenue between First and Fifth Streets (Project #501),
with recommendation for execution and recording of the
Notice of Completion.
Moved by Councilman Clark, seconded by Councilman Rubio
and unanimously carried to approve the recommendation.
A memo was received from the Director of Public Works
re: purchase of Right -of -Way on Irwindale Avenue at
Gladstone Street.
According to the memo, Irwindale Avenue from Arrow
Highway to the Foothill Freeway will be improved to
the standards of a Federal Aid Secondary Urban
Extension (FASUE) Highway, in cooperation with the
City of Irwindale, City of Azusa, County of Los Angeles,
and Federal Bureau of Public Roads. In order to
provide a transition in the area of Gladstone Street so
that the highway will have a smooth line of continuity,
the City must buy a parcel from the property owners at
the northwest corner of Gladstone Street and Irwindale
Avenue. After negotiating, a price of $500 has been
tentatively agreed upon.
Resr #5930 grtg.
consent & juxis.
for County Improve.
#2527-M,San. Sewer
District,Conwe.11
Ave.& other Rights -
of -Way (change in
rates for Distr.)
Auth.exec. &
recording Notice/
Completion (Rock -
vale Ave.bet. 1st
& 5th Sts. -Pro .
501-D&W Paving
Auth.exec. Agmt.
for purch. of
R/W (Irwindale Ave.
@ Gladstone St.)
& paymt. of $500
to A.W. & O.M.
Burnett (FASUE
project)
AZUSA AUDITORIUM AZUSA, CALIFORNIA MONDAY, DECEMBER 20, 1971 Page 7
It was recommended that Council approve the purchase of
the roadway easement.from Alvin W. Burnett and Oti.v3 M.
Burnett, owners of the property, in the amount of X500
for the acquisition of the Right -of -belay, and authorize
the Mayor and the City Clerk to execute an agreement
for said acquisition.
'Moved by Councilman Rubio, seconded by.Councilman Clark
and unanimously carried by roll call to approve the
recommendation.
A recommendation was received from the Director of Public
Works for approval of a Change Order in the amount of
$515 credit re: Public Works and Parks Department Main-
tenance Building (Project #492)- Robert J. Hassett.
During the course of construction, it was decided that
the four suspended natural gas heaters should be deleted
from the contract, and a fair deletion price of $600
was agreed upon. Also, a floor drain and a sink fitting
were found to be needed where the plans had shown none.
The net result of these three items produced a credit in
the amount of $515.
Appvl.ChanFe
Order of $515
credit re: P.jd.
& Pks.Dept.
Main.Bldg.(Proj.
#49?)
Moved by Councilman Clark, seconded by Councilman Rubio
and unanimously carried to approve the recommendation.
Councilman Decker commented on the lack of stop signs Po1,Chief to
in certain sections of the City, especially at 8th investigate
Street and Dalton Avenue where there had been an accident. need for stop
He felt a study should be made to ascertain where signs on cer-
'additional stop signs are needed. tain Sts,
Moved by Councilman Decker, seconded by Councilman Clark
and unanimously carried that the Police Chief investigate
and report back to Council.
The Deputy City Clerk read in full a Resolution author- Res, #5931
izing payment of warrants by the City. Bills & Reqs.
Councilman Clark offered for adoption the Resolution
entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA
ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING THE
FUNDS OUT OF WHICH THE SAME ARE TO BE PAID.
Moved by Councilman Clark, seconded by Councilman Snyder
that the Resolution be adopted. Resolution passed and
adopted by the following vote of Council:
AYES: Councilmen: Rubio, Decker, Snyder, Clark, Solem
NOES: Councilmen: None
ABSENT: Councilmen: None and numbered Resolution 5931.
As the death of Alec Watkins created a vacancy in the Fill vacancy
'office of City Treasurer, the Mayor suggested that the in Office of
vacancy be filled by appointment of Council, and requested C.Treas. by
that Council recess to Executive Session to discuss the appt.of Cncl.
appointment of a City Treasurer.
At 8:58 p.m., Council recessed to Executive Session
Council reconvened and the Mayor called the meeting
to order at 9:03 p.m.
The Mayor noted that three names were suggested for
City Treasurer, and discussion had been held.
Recess to
Exec.Session
Cncl. re-
convened
Appt. Robt. E.
Talley as C.Treas.
for bal.term
exp. 4/11/72
AZUSA AUDITORIUM AZUSA, CALIFORNIA MONDAY, DECEMBER 20,•1971
Moved by Councilman Decker, seconded by Councilman Clark
and unanimously carried by roll call to appoint Robert
E. Talley as City Treasurer for the balance of the term
expiring April 11, 1972.
Councilman Decker offered the Resolution entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA
'APPOINTING ROBERT TALLEY AS CITY TREASURER TO SERVE
FOR THE UNEXPIRED TERM OF ALEC WATKINS.
1
1
Moved by Councilman Decker, seconded by Councilman Rubio
and unanimously carried that further reading be waived.
Moved by Councilman Decker, seconded by Councilman Rubio
that the Resolution be adopted. Resolution passed and
adopted by the following vote of Council:
AYES: Councilmen: Rubio, Decker, Snyder, Clark, Solem
NOES: Councilmen: None
ABSENT: Councilmen: None and numbered Resolution 5932.
Moved by Councilman Clark, seconded by Councilman Snyder
and unanimously carried that the meeting be adjourned.
Time of Adjournment: 9:05 p.m.
Deputy ity Clerk
Next Resolution #5933
Next Ordinance #1026
Page 8
Res. #5932
apptg. Robt.
Talley as C.
Treas.for unexp..
term of Alec
Watkins
Adjourn