HomeMy WebLinkAboutE-6 Staff Report - City Treasurers Accounting all Receipts March and April 2021CONSENT ITEM
E-6
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: ART VASQUEZ, CITY TREASURER
TALIKA M. JOHNSON, DIRECTOR OF ADMINISTRATIVE SERVICES
DATE: JULY 19, 2021
SUBJECT: CITY TREASURER’S ACCOUNTING OF ALL RECEIPTS, DISBURSEMENTS AND
FUND BALANCES FOR THE MONTHS OF MARCH AND APRIL 2021
BACKGROUND:
California Government Code Section 41004 requires the City Treasurer to submit to the City Clerk and
the City’s legislative body a written report and accounting of all receipts, disbursements and fund
balances monthly. The recommended action requests the City Council receive and file the attached
reports for the months of March and April 2021.
RECOMMENDATION:
Staff recommends the City Council take the following actions:
1)Receive, review, and file the City Treasurer’s Reports of Receipts, Disbursements and Fund
Balances for the months of March and April 2021.
ANALYSIS:
The City Treasurer and Finance Department currently reports to the City Council statements of citywide
cash and investments and summaries of disbursements made via the accounts payable process on a
monthly basis. While these reports will continue to be presented to the Council, California Government
Code Section 41004 requires at least once each month, the City Treasurer submit to the City Clerk a
written report and accounting of all receipts, disbursements, and fund balances and that the City
Treasurer file a copy with the legislative body.
APPROVED
CITY COUNCIL
7/19/2021
Received and Filed
Accounting of Receipts, Disbursements, and Fund Balances
July 19, 2021
Page 2
In order to comply with the requirements of Government Code Section 41004, Finance Staff has
prepared the March and April 2021 monthly statements containing cash balance details and summaries
along with fund balance summaries. The attached statements provide a snapshot of the General Ledger
cash and fund balances at the end of March and April 2021. Due to the timing of inflows and outflows
of revenues and disbursements, cash and fund balances may vary dramatically from month-to-month.
Thus, the reported balances at each month end may not reflect the audited financial status of each Fund
at year-end closing.
FISCAL IMPACT:
There is no fiscal impact associated with the recommended action.
Prepared by: Reviewed and Approved:
Henry A. Quintero Talika M. Johnson
Senior Accountant Director of Administrative Services
Reviewed and Approved:
Sergio Gonzalez
City Manager
Attachments:
1. City Treasurer’s Report of Receipts, Disbursements and Fund Balances – March 2021
2. City Treasurer’s Report of Receipts, Disbursements and Fund Balances – April 2021
Attachment 1
Attachment 2