HomeMy WebLinkAboutE-8 Staff Report - Crossing Guards ACMS CONSENT ITEM
E-8
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: MIKE BERTELSEN, CHIEF OF POLICE
DATE: JULY 19, 2021
SUBJECT: APPROVE EXECUTION OF AGREEMENT FOR THE CITY OF AZUSA TO
EXTEND CONTRACT SERVICES FOR CROSSING GUARDS WITH ALL CITY
MANAGEMENT SERVICES (ACMS)
BACKGROUND:
The City of Azusa and All City Management Services (ACMS) entered into a Professional Services
Agreement on July 1, 2017, whereby ACMS agreed to continue to provide Crossing Guard Services to
the City. The term of the Agreement expired on June 30, 2020, with an option for the City to renew the
Agreement for two (2) successive one (1) year terms. The City and ACMS had a mutual understanding
that the City would present the renewal of the Agreement for continued services to the City Council. The
City and ACMS now desire to renew the Agreement for a second, one (1) year term from July 1, 2021 to
June 30, 2022.
RECOMMENDATIONS:
Staff recommends the City Council take the following actions:
1)Approve the extension of the Professional Services Agreement for a one (1) year term from July
1, 2021 to June 30, 2022; and authorize the City Manager, or designee, to execute the agreement,
in a form acceptable to the City Attorney, on behalf of the City; and approve subject to non-
substantive changes approved by the City Attorney and City Manager.
ANALYSIS:
This is a proposal for the extension of the contract outsourcing crossing guards for the City of Azusa.
Azusa staffs 14 crossing guard posts at different intersections throughout the City. Most of the posts
safeguard crossing of school-aged children in the mornings and afternoons. One post is dedicated to
ensuring the safety of senior citizens as they walk to and from the Azusa Senior Center.
The company providing this service is All City Management Services (ACMS), a private company that
contracts crossing guard services for numerous municipalities and school districts throughout California,
including Covina, Baldwin Park and La Puente. They currently employ over approximately 3,500
APPROVED
CITY COUNCIL
7/19/2021
Crossing Guards with All City Management Services
July 19, 2020
Page 2
school crossing guards and supervisors. ACMS is the only company in the Los Angeles area whose sole
function is crossing guard service. AZPD staff has interacted with ACMS personnel and management
over a decade and have been satisfied with their professionalism and commitment to community safety.
ACMS crossing guards receive four hours of initial training and ongoing training as needed. They wear
provided uniforms and carry stop signs. They are required to provide the utmost in customer service and
safety in their crossing guard roles. AZPD monitors pedestrian and vehicle traffic flow in areas where
crossing guards are assigned and ensures that Azusa’s pedestrian safety needs are met.
Prior to 2008, the Police Department formally managed and funded the school crossing guard program.
Funding the program included salary, workers’ compensation, and Medicare payments for 12 budgeted
positions. Managing a crossing guard program is a costly endeavor. In addition to the budgeted costs,
there are unseen costs such as time needed to recruit, supervise, schedule and staff vacancies. ACMS
provides all of the functions of managing the crossing guard program and maintains a $1,000,000.00
liability insurance policy and Worker’s Compensation insurance.
The City’s adopted budget for 2021/2022 includes funds to contract school crossing guard services.
ACMS provided Azusa a Client Worksheet for projected services during the 2021/2022 fiscal year.
ACMS maintains alternate guards and a system to ensure adequate response and immediate back-up for
any Crossing Guard absent from duty for any reason.
Section 3.3 of the Agreement with ACMS (fees and payments), states in part that in the event that the
enactment of any local, state, or Federal ordinance, statue, law, code, order, decree, judgement, rule or
regulation causes an increase of more than 15% in the minimum wage that ACMS must pay its non-
exempt employees during the term of the agreement, the City does agree to negotiate in good faith with
ACMS an increase in the amount of compensation payable to ACMS under this Agreement during the
remainder of the term.
The Agreement has been approved as to form by the City Attorney.
FISCAL IMPACT:
In the approved budget for F/Y, staff has budgeted $217,016.76 for ACMS services under Crossing
Guard Services Account #10203330006497.
Prepared by: Reviewed and Approved:
Chris Grant Mike Bertelsen
Administrative Captain Chief of Police
Reviewed and Approved:
Sergio Gonzalez
City Manager
Attachments:
1. City of Azusa Professional Services Agreement
2. All City Management Services Inc. Client Worksheet 2021-2022