HomeMy WebLinkAboutE-12 Staff Report - Senior Center Walk In Refrigerator_Freezer ReplacementCONSENT ITEM
E-12
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: MIKI CARPENTER, COMMUNITY RESOURCES DIRECTOR
DATE: AUGUST 16, 2021
SUBJECT: APPROVAL OF PURCHASE/INSTALLATION OF WALK IN
FREEZER/REFRIGERATOR AT SENIOR CENTER
BACKGROUND:
The walk in freezer/refrigerator at the Senior Center is the original, which was installed when the Senior
Center was built over 25 years ago. The equipment has become difficult to service and maintain. More
recently, the unit has failed to maintain proper temperature on a consistent basis. It is imperative to our
Senior Nutrition Program and the Senior Center operation to have a functioning freezer/refrigerator and
therefore the unit needs to be replaced.
Staff has been researching vendors for the replacement. There has been difficulty locating vendors that
perform this type of work and subsequently in making contact with qualified vendors. In conjunction
with Facilities staff, the same vendor who installed the walk in at Smart and Final was contacted. Based
on responsiveness of the vendor and urgency of the replacement, this action approves the purchase and
installation of a new walk in freezer/refrigerator through that vendor.
RECOMMENDATION:
Staff recommends that City Council take the following action:
1) Approve purchase/installation of Senior Center walk in freezer/refrigerator from L & B
Installation in an amount not to exceed $40,400. This includes a 10% contingency for unforeseen
costs.
ANALYSIS:
The walk in freezer/refrigerator at the Senior Center is very old and has been becoming increasingly
difficult to maintain and repair. Recently, the unit has been unable to consistently maintain the required
temperatures to operate the Senior Nutrition Program. Staff has researched vendors and had difficulty in
finding vendors who perform this type of work and/or receiving a response. Facilities staff was able to
APPROVED
CITY COUNCIL
8/16/2021
Replacement Senior Center Walk In Freezer/Refrigerator
August 16, 2021
Page 2
contact the vendor who installed a similar unit in Smart and Final. That vendor has been responsive and
staff was able to confirm the quality of the workmanship and product.
Due to the urgency of this replacement, staff is requesting approval of the purchase/installation of the
walk in freezer/refrigerator from L & B Installation. The vendor understands the urgency of the
replacement and will place the equipment order as soon as a purchase order is provided. Lead time on
the equipment is 7-8 weeks and installation is estimated to take two days. The new unit is projected to
save up to 35% electricity based on efficiency and insulation and therefore the cost will be covered by
Light and Water Public Benefit Fund.
FISCAL IMPACT:
The estimated $40,400 cost for the project was included in the FY2021-22 approved budgeted under
Public Benefit Fund account number 24-40-739-082-6625.
Prepared by: Reviewed and Approved:
Nikki Rosales Miki Carpenter
Senior Management Analyst Director of Community Resources
Reviewed and Approved:
Sergio Gonzalez
City Manager
Attachment:
1) L & B Installation Co. Proposal
Attachment 1