HomeMy WebLinkAboutE-15 Staff Report - Suite 2B FurnitureCONSENT ITEM
E-15
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: ROBERT DELGADILLO, P.E., DIRECTOR OF PUBLIC WORKS/CITY
ENGINEER
DATE: AUGUST 16, 2021
SUBJECT: APPROVAL TO PURCHASE FURNITURE FOR SUITE 2B OF THE AZUSA LIGHT
AND WATER BUILDING FOR THE NEW OFFICE SPACE OF THE ENGINEERING
DIVISION
BACKGROUND:
In the summer of 2020 the Engineering Division personnel moved out of City Hall’s West Wing due to
scheduled renovations of the office space. Its personnel were temporarily relocated to the Public Works
City Maintenance Yard on North Angeleno Avenue. Upon the completion of the West Wing
renovations, it was determined that the renovated office space would be utilized by the Community
Improvement, Economic Development and Code Enforcement Divisions and that the Engineering
Division personnel would be relocated to Suite 2B of the Azusa Light and Water (ALW) building
located at 729 N Azusa Ave. Tenant improvements in Suite 2B are currently underway to create suitable
working spaces for City personnel and the general public. Furniture will be required for offices, work
stations, engineering counter area and conference room.
RECOMMENDATION:
It is recommended that the City Council take the following actions:
1)Approve the purchase and installation of office equipment in the amount of $29,744.92 from
D&R Office Works, Inc. for Suite 2B in the Azusa Light and Water building; and
2) Authorize the City Manager to execute a purchase/installation agreement with D&R Office
Works, Inc. for the purchase of office furniture for Suite 2B in the Azusa Light and Water
Building.
APPROVED
CITY COUNCIL
8/16/2021
ALW Suite 2B Furniture Purchase
August 16, 2021
Page 2
ANALYSIS:
On July 19th the City Council approved an Award of Contract to remodel Suite 2B of the Azusa Light
and Water building and create the necessary office space to accommodate the Engineering Division’s
personnel, a total of 7 employees. The tenant improvements will allow the Engineering Division to grow
by 2 people without further office space improvements. Furniture will be required for the various
offices, work stations, engineering counter area and conference room.
Cost proposals were attained from the following:
No. Company Location Total
1 D&R Office Works, Inc. El Monte, CA $29,744.92
2 Kalico Office Furniture City of Industry, CA $29,896.04
3 PNP Office Furniture Ontario, CA $43,476.38
D&R Office Works, Inc.is a reputable vendor that has provided outstanding service and quality furniture
in the City of Azusa for many years, more recently they furnished the Azusa Light and Water lobby and
1st floor offices.
FISCAL IMPACT:
The recommended actions award a contract to D&R Office Works, Inc. for a total not-to-exceed amount
of $29,744.92. The project will be funded with $10,000 in General Engineering Funds, $10,000 in
Sewer Funds and $9,744.92 in Street Funds.
Prepared by: Reviewed by:
Christina Curiel Robert Delgadillo, P.E.
Public Works Project Manager Director of Public Works/ City Engineer
Fiscal Reviewed by: Reviewed and Approved by:
Talika M. Johnson Sergio Gonzalez
Director of Administrative City Manager
Services
Attachment:
1) D&R Office Works, Inc. Proposal
KARINA MALDANADO ORR
CITY OF AZUSA - PUBLIC WORKS
213 E. FOOTHILL BLVD.
AZUSA CA 91702
626-513-6711
SAME
8/10/2021
BJ FERRANTE
PROPOSAL
ITEM QTY. MODEL / DESCRIPTION UNIT EXTENDED
OSP
85670
TITANIUM FINISH VISITORS CHAIR WITH ARMS AND PROGRID BACK
2
$117.56 $235.12
OSP
NAP-20
END TABLE 24X24X20
1
$87.45 $87.45
$322.57
ITEM QTY. MODEL / DESCRIPTION UNIT EXTENDED
OSP
FL92011C
LOW-BACK FAUX LEATHER CHAIR WITH PADDED ARMS AND
CHROME FINISH BASE
1
$157.41 $157.41
OSP
85670
TITANIUM FINISH VISITORS CHAIR WITH ARMS AND PROGRID BACK
2
$117.56 $235.12
OSP
842T24
48X24 TOP
1
$77.81 $77.81
OSP
NAP-42
71" OVERHEAD W/GLASS DOORS
1
$215.98 $215.98
OSP
842T25
60X24 TOP
1
$90.36 $90.36
OSP
A2EB333
ASCEND ELECTRIC 3-STAGE-3 LEG BASE
1
$633.78 $633.78
CITY OF AZUSA - PUBLIC WORKS -
ADMIN-ENGINEERING - 81021.visual.sp4
Page 1 of 98/10/2021
OSP
NAP-43
CREDENZA SHELL 71X24
1
$125.88 $125.88
OSP
NAP-109
4-DRAWER LATERAL FILE 36X22X56
1
$552.53 $552.53
OSP
NAP-65
BOX/BOX/FILE PEDESTAL
1
$164.30 $164.30
$2,253.17
ITEM QTY. MODEL / DESCRIPTION UNIT EXTENDED
OSP
FL92011C
LOW-BACK FAUX LEATHER CHAIR WITH PADDED ARMS AND
CHROME FINISH BASE
1
$157.41 $157.41
OSP
85670
TITANIUM FINISH VISITORS CHAIR WITH ARMS AND PROGRID BACK
2
$117.56 $235.12
OSP
NAP-42
71" OVERHEAD W/GLASS DOORS
1
$215.98 $215.98
OSP
842T24
48X24 TOP
1
$77.81 $77.81
OSP
842T25
60X24 TOP
1
$90.36 $90.36
OSP
NAP-55
3-SHELF BOOKCASE, 36X14X42H
1
$125.88 $125.88
OSP
A2EB333
ASCEND ELECTRIC 3-STAGE-3 LEG BASE
1
$633.78 $633.78
OSP
NAP-43
CREDENZA SHELL 71X24
1
$125.88 $125.88
OSP
NAP-65
1
CITY OF AZUSA - PUBLIC WORKS -
ADMIN-ENGINEERING - 81021.visual.sp4
Page 2 of 98/10/2021
BOX/BOX/FILE PEDESTAL $164.30 $164.30
$1,826.52
ITEM QTY. MODEL / DESCRIPTION UNIT EXTENDED
OSP
ST723618
STORAGE CABINET, 36W X 18D X 72H
1
$266.16 $266.16
OSP
PTC22BBF
22" CLOSED TOP MOBILE PED BOX/BOX/FILE, 14.75W X 21.75D X
28H
1
$157.79 $157.79
OSP
LF436
4 DRAWER 36" ALL FIXED DRAWERS, 36W X 20D X 52H
2
$502.04 $1,004.08
OSP
LF236
2 DRAWER 36" ALL FIXED DRAWERS, 36W X 20D X 28H
1
$285.29 $285.29
$1,713.32
ITEM QTY. MODEL / DESCRIPTION UNIT EXTENDED
OSP
FL92011C
LOW-BACK FAUX LEATHER CHAIR WITH PADDED ARMS AND
CHROME FINISH BASE
1
$157.41 $157.41
OSP
85670
TITANIUM FINISH VISITORS CHAIR WITH ARMS AND PROGRID BACK
2
$117.56 $235.12
OSP
842T24
48X24 TOP
1
$77.81 $77.81
OSP
NAP-42
71" OVERHEAD W/GLASS DOORS
1
$215.98 $215.98
OSP
842T25
60X24 TOP
1
$90.36 $90.36
OSP
NAP-55
3-SHELF BOOKCASE, 36X14X42H
1
$125.88 $125.88
OSP
A2EB333
1
CITY OF AZUSA - PUBLIC WORKS -
ADMIN-ENGINEERING - 81021.visual.sp4
Page 3 of 98/10/2021
ASCEND ELECTRIC 3-STAGE-3 LEG BASE $633.78 $633.78
OSP
NAP-43
CREDENZA SHELL 71X24
1
$125.88 $125.88
OSP
NAP-65
BOX/BOX/FILE PEDESTAL
1
$164.30 $164.30
$1,826.52
ITEM QTY. MODEL / DESCRIPTION UNIT EXTENDED
KFI
5601
Eveleen Outdoor Arm Chair
6
$251.76 $1,510.56
KFI
T355Q
Eveleen 35" Square Outdoot Table
2
$575.53 $1,151.06
$2,661.62
ITEM QTY. MODEL / DESCRIPTION UNIT EXTENDED
925
1080-ST30
Kip - 30" Sled Counter Stool, Armless, All Mesh
1
$169.11 $169.11
$169.11
ITEM QTY. MODEL / DESCRIPTION UNIT EXTENDED
OSP
FL92011C
LOW-BACK FAUX LEATHER CHAIR WITH PADDED ARMS AND
CHROME FINISH BASE
1
$157.41 $157.41
OSP
85670
TITANIUM FINISH VISITORS CHAIR WITH ARMS AND PROGRID BACK
2
$117.56 $235.12
OSP
842T24
48X24 TOP
1
$77.81 $77.81
OSP
842T25
60X24 TOP
1
$90.36 $90.36
OSP
NAP-42
71" OVERHEAD W/GLASS DOORS
1
$215.98 $215.98
CITY OF AZUSA - PUBLIC WORKS -
ADMIN-ENGINEERING - 81021.visual.sp4
Page 4 of 98/10/2021
OSP
A2EB333
ASCEND ELECTRIC 3-STAGE-3 LEG BASE
1
$633.78 $633.78
OSP
NAP-43
CREDENZA SHELL 71X24
1
$125.88 $125.88
OSP
NAP-109
4-DRAWER LATERAL FILE 36X22X56
1
$552.53 $552.53
OSP
NAP-65
BOX/BOX/FILE PEDESTAL
1
$164.30 $164.30
$2,253.17
ITEM QTY. MODEL / DESCRIPTION UNIT EXTENDED
OSP
FL92011C
LOW-BACK FAUX LEATHER CHAIR WITH PADDED ARMS AND
CHROME FINISH BASE
1
$157.41 $157.41
OSP
85670
TITANIUM FINISH VISITORS CHAIR WITH ARMS AND PROGRID BACK
2
$117.56 $235.12
OSP
842T24
48X24 TOP
1
$77.81 $77.81
OSP
842T25
60X24 TOP
1
$90.36 $90.36
OSP
NAP-42
71" OVERHEAD W/GLASS DOORS
1
$215.98 $215.98
OSP
A2EB333
ASCEND ELECTRIC 3-STAGE-3 LEG BASE
1
$633.78 $633.78
OSP
NAP-43
CREDENZA SHELL 71X24
1
$125.88 $125.88
OSP
NAP-109
1
CITY OF AZUSA - PUBLIC WORKS -
ADMIN-ENGINEERING - 81021.visual.sp4
Page 5 of 98/10/2021
4-DRAWER LATERAL FILE 36X22X56 $552.53 $552.53
OSP
NAP-65
BOX/BOX/FILE PEDESTAL
1
$164.30 $164.30
$2,253.17
ITEM QTY. MODEL / DESCRIPTION UNIT EXTENDED
OSP
FL92011C
LOW-BACK FAUX LEATHER CHAIR WITH PADDED ARMS AND
CHROME FINISH BASE
1
$157.41 $157.41
OSP
85670
TITANIUM FINISH VISITORS CHAIR WITH ARMS AND PROGRID BACK
6
$117.56 $705.36
OSP
842T24
48X24 TOP
1
$77.81 $77.81
OSP
842T26
72X24 TOP
1
$102.91 $102.91
OSP
A2EB333
ASCEND ELECTRIC 3-STAGE-3 LEG BASE
1
$633.78 $633.78
OSP
NAP-42
71" OVERHEAD W/GLASS DOORS
1
$215.98 $215.98
OSP
NAP-27
42" ROUND CONFERENCE TABLE
1
$165.63 $165.63
OSP
NAP-43
CREDENZA SHELL 71X24
1
$125.88 $125.88
OSP
NAP-65
BOX/BOX/FILE PEDESTAL
1
$164.30 $164.30
OSP
NAP-152
STORAGE CABINET 22.5X24X65H
1
$424.00 $424.00
CITY OF AZUSA - PUBLIC WORKS -
ADMIN-ENGINEERING - 81021.visual.sp4
Page 6 of 98/10/2021
$2,773.06
ITEM QTY. MODEL / DESCRIPTION UNIT EXTENDED
OSP
FL92011C
LOW-BACK FAUX LEATHER CHAIR WITH PADDED ARMS AND
CHROME FINISH BASE
1
$157.41 $157.41
OSP
85670
TITANIUM FINISH VISITORS CHAIR WITH ARMS AND PROGRID BACK
2
$117.56 $235.12
OSP
842T24
48X24 TOP
1
$77.81 $77.81
OSP
842T26
72X24 TOP
1
$102.91 $102.91
OSP
A2EB333
ASCEND ELECTRIC 3-STAGE-3 LEG BASE
1
$633.78 $633.78
OSP
NAP-42
71" OVERHEAD W/GLASS DOORS
1
$215.98 $215.98
OSP
NAP-43
CREDENZA SHELL 71X24
1
$125.88 $125.88
OSP
NAP-65
BOX/BOX/FILE PEDESTAL
1
$164.30 $164.30
OSP
NAP-152
STORAGE CABINET 22.5X24X65H
1
$424.00 $424.00
$2,137.19
ITEM QTY. MODEL / DESCRIPTION UNIT EXTENDED
OSP
FL92011C
LOW-BACK FAUX LEATHER CHAIR WITH PADDED ARMS AND
CHROME FINISH BASE
1
$157.41 $157.41
OSP
85670
TITANIUM FINISH VISITORS CHAIR WITH ARMS AND PROGRID BACK
2
$117.56 $235.12
CITY OF AZUSA - PUBLIC WORKS -
ADMIN-ENGINEERING - 81021.visual.sp4
Page 7 of 98/10/2021
OSP
NAP-42
71" OVERHEAD W/GLASS DOORS
1
$215.98 $215.98
OSP
842T24
48X24 TOP
1
$77.81 $77.81
OSP
842T25
60X24 TOP
1
$90.36 $90.36
OSP
A2EB333
ASCEND ELECTRIC 3-STAGE-3 LEG BASE
1
$633.78 $633.78
OSP
NAP-43
CREDENZA SHELL 71X24
1
$125.88 $125.88
OSP
NAP-109
4-DRAWER LATERAL FILE 36X22X56
1
$552.53 $552.53
OSP
NAP-65
BOX/BOX/FILE PEDESTAL
1
$164.30 $164.30
$2,253.17
ITEM QTY. MODEL / DESCRIPTION UNIT EXTENDED
OSP
TUX-61
RECTANGULAR TABLE 120X48X30
1
$959.33 $959.33
OSP
FL92011C
LOW-BACK FAUX LEATHER CHAIR WITH PADDED ARMS AND
CHROME FINISH BASE
10
$157.41 $1,574.10
OSP
NAP-110
STORAGE CREDENZA 71X22
1
$503.50 $503.50
$3,036.93
CITY OF AZUSA - PUBLIC WORKS -
ADMIN-ENGINEERING - 81021.visual.sp4
Page 8 of 98/10/2021
DELIVERY / INSTALLATION $1,500.00 $1,500.00
SALES TAX $2,765.40 $2,765.40
TERMS / CONDITIONS:
-30% DEPOSIT - BALANCE NET 30
-CREDIT CARDS: CREDIT CARD PAYMENTS OVER $5,000.00 WILL BE CHARGED A 3% PROCESSING FEE.
-DELIVERY/INSTALLATION CHARGES BASED ON NORMALL BUSINESS HOURS / AREA CLEARED
-MOVING OF ADDITIONAL FURNITURE IS NOT INCLUDED.
-SPECIAL ORDERS CAN NOT BE CANCELLED.
-ORDERS DELAYED OR HELD FOR MORE THAN 30 DAYS ARE DUE AND PAYABLE IN FULL .
_____________________________________ ______________
$29,744.92
CITY OF AZUSA - PUBLIC WORKS -
ADMIN-ENGINEERING - 81021.visual.sp4
Page 9 of 98/10/2021
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84
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