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Home My WebLink AboutE-11 Staff Report - Approve Paint Truck PurchaseCONSENT ITEM E-11 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL VIA: SEGIO GONZALEZ, CITY MANAGER FROM: ROBERT DELGADILLO, P.E., DIRECTOR OF PUBLIC WORKS/CITY ENGINEER DATE: SEPTEMBER 20, 2021 SUBJECT: APPROVE THE PURCHASE OF A NEW STREET PAINTING TRUCK AND ATTACHMENTS BACKGROUND: The Public Works Department currently utilizes a 2001 Chevrolet C3500 for street painting and pavement markings. This piece of equipment has required frequent maintenance due to age and has caused delays to street painting work orders and school zone painting. Replacement of this paint truck will allow staff to paint more efficiently and will improve worker safety with a new LED arrow board to alert oncoming traffic. This action waives the competitive bid process and approves the purchase of a new Paint Truck and attachments, and includes a 5-year, 100,000 mile, extended vehicle warranty and a 3-year warranty on specified attachments. RECOMMENDATIONS: Staff recommends the City Council take the following actions: 1)Waive purchasing procedures as authorized under Azusa Municipal Code Section 2-539 and approve the purchase of a 2022 Ford Super Duty F-450 and proposed attachments in the amount not to exceed $130,135.94 from National Auto Fleet Group. 2)Authorize the City Manager to execute a purchase/service agreement with National Auto Fleet Group for the purchase of the 2022 Ford Super Duty F-450 and proposed attachments. ANALYSIS: The Public Works Department currently utilizes a 2001 Chevrolet C3500 for street painting and pavement markings. This piece of equipment has required frequent maintenance due to age and has caused delays to street painting work orders and school zone painting. The 2022 Ford Super Duty F-450 APPROVED CITY COUNCIL 9/20/2021 National Auto Fleet Group Paint Truck Purchase September 20, 2021 Page 2 comes with a two paint pumps, a Roadline stencil truck bed, a custom stencil rack, and LED arrow board, and safety lighting. The City’s purchasing procedures allow for the acquisition of equivalent equipment through a process of competitive bidding by using other municipalities or through joint powers programs. In this case, National Auto Fleet Group was able to provide the City with Sourcewell Contract (#120716-NAF) pricing. As a result, the City can achieve the benefits of a competitive bid without the additional costs and delays associated with the standard procurement process. National Auto Fleet Group will also be providing a 5-year, 100,000 mile, extended vehicle warranty. The attachments will also be provided a 3-year warranty from Roadline Products, Inc. FISCAL IMPACT: The cost to purchase the Ford Super Duty F-450 is $130,135.94. Funding for the purchase of the 2022 Ford Super Duty F-450 and attachments was included in the Fiscal Year 2021/22 Adopted Budget including $50,000 from the Sewer Fund (Account 34-55-665-000-7140), and $80,135.94 from the Utility Mitigation Fund (Account 13-55-000-661-7135). Prepared by: Reviewed by: Robert Delgadillo, P.E. Sergio Gonzalez Director of Public Works/ City Manager City Engineer Fiscal Impact Reviewed by: Talika M. Johnson Director of Administrative Services Attachment: 1) National Auto Fleet Group Quote and Specifications Attachment 1 ROADLINE PRODUCTS STENCIL TRUCK Specification for City of Azusa GENERAL INTENT: It is the intent of these specifications to describe a fully self-contained truck that will spray highway marking paints for traffic control, legends and street curbs. The paint system shall be hydraulic in its operation and shall spray paint by the airless method. The truck will carry all necessary materials for traffic control stenciling including paint, stencils, and cones in a neat and organized fashion. The vehicle must meet all CAL- OSHA requirements in effect at the time of bidding. Any exceptions must be clearly spelled out. BODY: The body is to be all steel construction and measure a minimum of 135” long by 95” wide. Frame shall consist of “box” construction. Deck to be 1/8” diamond plate sloped sufficiently to prevent standing liquids. Headboard to extend 20” above deck. Frame to incorporate 2” x 2”square tubing & 2” angle crossmembers. Side skirts of 12-gauge steel. A toolbox under the left side (street side) will be approximately 9 cubic feet. Toolbox doors must be double wall doors with synthetic weather strip seals. Latches to be spring loaded, striker plate type with “T” handles. Doors to be side hinged. Service access doors to provide ease of access to hose reel and tool box compartments. The minimum door size is 30” x 18”. Access doors smaller than these minimums will not be accepted. Additionally, in the top access door to the hose reel compartment there shall be a cut out for each spray gun allowing the gun to be locked in the hose reel compartment without disconnecting the gun from the paint hose. PAINT STORAGE: Seven bucket paint well to be installed on passenger side. ¼” rubber mat (to prevent 5 gallon paint cans from shifting) to be installed. Paint storage well to be drilled for drainage. GUN SOLVENT BATH: Dual recessed 3 ½ ” (min) diameter paint gun solvent bath holsters to be included in the rear panel. These holsters must be removable for easy cleaning. HYDRAULIC RESERVOIR: The hydraulic reservoir is to have a 30-gallon capacity. It shall be an integral part of body headboard. It shall be mounted above the piston pump to prevent positive head. Reservoir shall have incorporated into it a vent, oil filler plug, oil drain plug, and oil level sight gauge. Bolt on hydraulic reservoir tanks will not be accepted. HYDRAULIC SYSTEM: A MINIMUM 12.0 GPM @ 1000 RPM hydraulic gear pump with A mobile Power Take Off is to be provided. There shall be a 10-micron return line spin on oil filter. One 1000- PSI maximum adjustable pressure regulator with gauge (0-2000 PSI) and one 0-2000 PSI gauge for each pump to be furnished. Cab manufacture switch to raise engine speed plus switches by pump and reels to be included. All hoses, piping, and fittings are to be SAE hydraulic rated. BODY LIGHTS: Combination stop/turn lights, clearance lights, and side marker lights to be furnished. All lights and reflectors to conform to Federal Motor Vehicle safety standard 108 made waterproof. Rear lights to be recessed in body. Two seal beam lights will be mounted on the truck; one will illuminate the paint well area, the other the tailgate work area. A toggle switch will be located in the cab to turn these lights on and off. STENCIL RACK: A stencil rack constructed of 1” square steel tubing to accommodate 20 stencils stacked on edge to a height of 36” will be provided. Each space will be 1 ¾” in width. Four additional spaces open at the top will be included in the rack. A stencil deck roller and stop will be incorporated into the rack. The rack shall be attached to the deck by a minimum of 4 rust proof bolts and nuts. BUMPER: A rear bumper shall extend across the full width of the vehicle and shall protrude a minimum of 13.5”. The rear bumper shall be constructed of diamond plate steel and painted the color of the vehicle. PAINT SPRAY SYSTEM: Two (2) SPEEFLO 989-002 Hydraulic Airless Paint Spray Systems (no other brand of pump will be accepted) to be furnished. Each system to include: Airless pump with hard chrome over steel lowers, suction hose and tube for 5 gallon paint pail, hydraulic connection hose, high pressure needle valve, 50 mesh paint filter and manifold, high pressure (3300 PSI) connection hose. All hoses, fittings, valves, and connections shall be pressure tested to 3300 PSI. Pumps to be mounted on curbside of headboard. HOSE REEL AND GUN: Two (2) spring rewind hose reels with 50’ each of ¼” high pressure (3300 PSI) static grounded hose, hose ball stops, and 3’ whip end hose to be furnished. Graco 288421 Contractor Guns with 12” gun extensions and Zip Tip systems included with each system. Fluid hose reels to be mounted on curbside. Dual hose roller assemblies mounted in the rear body panel. Drain holes to be provided for all cabinet spaces. ARROWBOARD: A 36” x 72” Trifunction, 25 light arrowboard with a cab mounted remote control is to be provided. The arrowboard must come with an electric lift. Arrowboard to be mounted above headboard so as to be clearly visible. PAINT: Truck to be painted with one prime coat and one finish coat of manufactures standard white. All parts to be painted shall be thoroughly cleaned of all weld splatter, slag, scale, and other foreign matter prior to painting. The unit to be undercoated throughout. Stencil rack to be powder coated. INSURANCE: The Body Builder/Installer will have and maintain one million dollars of liability insurance. TRAINING: Upon delivery, the vendor shall provide a minimum of four hours on the job training for operators and mechanics. MANUALS: The price is to include one complete Technical Services Manual for the truck and all other equipment plus one parts book and owners manual for unit supplied. DELIVERY POINT: Prices quoted shall include all delivery and unloading charges to the purchaser’s Public Works Yard. DEALER SERVICE: The equipment furnished under this contract shall be completely serviced by the vendor prior to delivery. It shall be ready for operation when delivered. Any further servicing by the vendor will not be required except in connection with repairs or adjustments covered by the manufacturer or dealer’s warranty. EQUIPMENT CONDITION: The vehicle furnished shall be new and unused, current model with standard factory fittings, trim and accessories unless otherwise noted. EXPERIENCE: The body builder/installer shall have been in the business of manufacturing and installing stencil bodies for a period of not less than 10 years and include with the bid a list of 10 users of similar equipment. This list shall include delivery date, purchaser’s name and telephone number. 13” Bumper Diamond Plate or Non Skid Surface Whelen Safety Lights Whelen Safety Lights Paint Gun Holster Breaklight Back-Up Light Beacon Light Work Light WANCO 180O LED Arrowboard Stencil Rack Run Lights Power Outlet Breaklight Back-Up Light1054999CA EXEMPT County of Azuza TITLE: Stencil Truck (Back View) DATE: 6/14/21 SCALE: NONE Paint Hose (2) Beacon Light WANCO 180O LED Arrowboard 13” Bumper Beacon Light Hydraulic Tank County of Azuza TITLE: Stencil Truck (Left Side View) DATE: 6/14/21 SCALE: NONE Safety LightCabinet 18” Cone WANCO 180O LED Arrowboard Hose Reel (2)13” Bumper Paint Pumps (2) Beacon Light Paint Storage Well (7 Buckets) Hydraulic Tank County of Azuza TITLE: Stencil Truck (Right Side View) DATE: 6/14/21 SCALE: NONE Safety Light Work Light