HomeMy WebLinkAboutE-4 Staff Report - Approve Crack Sealer PurchaseCONSENT ITEM
E-4
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SEGIO GONZALEZ, CITY MANAGER
FROM: ROBERT DELGADILLO, P.E., DIRECTOR OF PUBLIC WORKS/CITY ENGINEER
DATE: OCTOBER 4, 2021
SUBJECT: APPROVE THE PURCHASE OF A NEW SUPERSHOT 125DC WITH AIR
COMPRESSOR AND VARIOUS ATTACHMENTS
BACKGROUND:
The Public Works Department does not currently possess any equipment for the purpose of crack
sealing City streets and parking lots. This piece of equipment will allow staff to seal cracks in streets and
parking lots to prevent water from seeping into the subgrade to prevent further deterioration. Crack
sealing streets is a proven method to elongate the life of pavement while limiting impacts to the adjacent
homes and businesses. This action waives the competitive bid process and approves the purchase of a
new Supershot 125 DC Crack Sealer with air compressor and various attachments. Crafco, Inc. will also
provide a 2-year warranty.
RECOMMENDATIONS:
Staff recommends the City Council take the following actions:
1)Waive purchasing procedures as authorized under Azusa Municipal Code Section 2.539 and
approve the purchase of a Crafco, Inc. Supershot 125DC with 100cfm Air Compressor and
proposed attachments in the amount not to exceed $88,024.26 from Crafco, Inc.
2)Authorize the City Manager to execute a purchase agreement with Crafco, Inc. for the purchase
of the Supershot 125DC with 100cfm Air Compressor and proposed attachments.
ANALYSIS:
The Public Works Department does not currently possess any equipment for the purpose of crack
sealing City streets and parking lots. This piece of equipment will allow staff to seal cracks in streets and
parking lots to prevent water from seeping into the subgrade and prevent further deterioration. Crack
sealing streets is a proven method to elongate the life pavement while limiting impacts to the adjacent
APPROVED
CITY COUNCIL
10/6/2021
Purchase of Supershot 125DC from Crafco, Inc.
October 4, 2021
Page 2
homes and businesses. This action waives the competitive bid process and approves the purchase of a
new Supershot 125 DC Crack Sealer with air compressor and various attachments. Crafco, Inc. will also
provide a 2-year warranty.
The City’s purchasing procedures allow for the acquisition of equivalent equipment through a process of
competitive bidding by using other municipalities or through joint powers programs. In this case,
Crafco, Inc. was able to provide the City with Sourcewell Contract (#052417-CFC) pricing. As a result,
the City can achieve the benefits of a competitive bid without the additional costs and delays associated
with the standard procurement process.
FISCAL IMPACT:
Funding for the purchase of the Supershot 125DC with 100cfm Air Compressor and proposed
attachments will come from the City’s Utility Mitigation Fund (13), and is included in the FY 2021/22
Adopted Capital Outlay Budget account 13-55-000-661-7140.
Prepared by: Reviewed by:
Robert Delgadillo, P.E. Sergio Gonzalez
Director of Public Works/ City Manager
City Engineer
Fiscal Impact Reviewed by:
Talika M. Johnson
Director of Administrative Services
Attachment:
1. Crafco, Inc. Quote
Attachment 1