HomeMy WebLinkAboutE-7 Staff Report - SR Award CM-InspectionsCONSENT ITEM
E-7
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: ROBERT DELGADILLO, P.E., DIRECTOR OF PUBLIC WORKS/CITY ENGINEER
DATE: MONDAY, NOVEMBER 1, 2021
SUBJECT: AWARD A PROFESSIONAL SERVICES AGREEMENT TO PROVIDE
CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES FOR THE
ALOSTA AVENUE STREET IMPROVEMENTS PROJECT NO. STPL-5112(020)
BACKGROUND:
On August 19, 2021 the Engineering Division submitted informal Request for Proposals to its on-call
engineering firms to provide construction management and inspection services for federal funded Alosta
Avenue Street Improvements Project No. STPL-5112(020). Proposals were received on September 8,
2021. The proposed actions award a professional services agreement to Willdan, as the most qualified
consultant to provide construction management and inspection services.
RECOMMENDATION:
Staff recommends the City Council take the following actions:
1)Award a professional services agreement to Willdan for a total not-to-exceed $74,812, plus a
10% contingency for potential change orders as needed, for the Alosta Avenue Street
Improvements Project; and
2) Authorize the City Manager to execute a professional services agreement, in a form acceptable to
the City Attorney, on behalf of the City.
ANALYSIS:
In 2015, the City of Azusa was awarded $620,000.00 in Surface Transportation Program Local (STPL)
funding for the construction of the Alosta Avenue Road Rehabilitation Project. The proposed project
will rehabilitate the pavement on Alosta Avenue between Citrus Avenue and Barranca Avenue. The
rehabilitation method consists of a 3-inch cold mill and asphalt concrete overlay. Additional
improvements include the reconstruction of ADA curb ramps, sidewalk, drive approach, curb and gutter,
striping, and construction of two new concrete bus pads. The selected consultant firm shall be
responsible to provide construction management and inspection services per Caltrans’ Local Assistance
Procedures Manual.
APPROVED
CITY COUNCIL
11/1/2021
CM & Inspection Services for Project No. STPL-5112(020)
October 18, 2021
Page 2
Proposals were received on September 8, 2021. The results are as follows:
No. Consultant Firm Location Proposal Amount
1 Willdan City of Industry, CA $74,812
2 KOA Monterey Park, CA $76,660
3 TKE Engineering, Inc. Riverside, CA $135,542
The lowest, responsive proposal was submitted by Willdan, which is one of the City’s on-call
engineering firms.
FISCAL IMPACT:
The recommended actions to award a professional services agreement to Willdan for Construction
Management and Inspection Services in the amount of $74,812 and authorize Staff to amend the
contract by 10% for potential change orders for a total not-to-exceed contract amount of $82,293. The
cost for professional services will be funded through the General Fund ($40,000) and the Utility
Mitigation Fund ($42,293).
Prepared by: Fiscal Impact Reviewed by:
Christina Curiel Talika M. Johnson
Public Works Project Manager Director of Administrative Services
Reviewed by: Reviewed and Approved by:
Miguel Cabanas, P.E. Sergio Gonzalez
Principal Civil Engineer City Manager
Attachment:
1) Professional Services Agreement
2) Proposal
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CITY OF AZUSA
PROFESSIONAL SERVICES AGREEMENT
1. PARTIES AND DATE.
This Agreement is made and entered into this ____ day of ________________, 20___ by
and between the City of Azusa, a municipal corporation organized under the laws of the State of
California with its principal place of business at 213 East Foothill Boulevard, Azusa, California
91702 (“City”) and Willdan with its principal place of business at 13191 Crossroads Parkway
North, Suite 405, Industry, CA 91746 (“Consultant”). City and Consultant are sometimes
individually referred to herein as “Party” and collectively as “Parties.”
2. RECITALS.
2.1 Consultant.
Consultant desires to perform and assume responsibility for the provision of certain
professional services required by the City on the terms and conditions set forth in this Agreement.
Consultant represents that it is experienced in providing engineering services to public clients, is
licensed in the State of California, and is familiar with the plans of City.
2.2 Project.
City desires to engage Consultant to render such services for the ALOSTA AVENUE
STREET IMPROVEMENTS PROJECT NO. STPL-5112(020) (“Project”) as set forth in this
Agreement.
3. TERMS.
3.1 Scope of Services and Term.
3.1.1 General Scope of Services. Consultant promises and agrees to furnish to
the City all labor, materials, tools, equipment, services, and incidental and customary work
necessary to fully and adequately supply the professional Engineering consulting services
necessary for the Project (“Services”). The Services are more particularly described in Exhibit
“A” attached hereto and incorporated herein by reference. All Services shall be subject to, and
performed in accordance with, this Agreement, the exhibits attached hereto and incorporated
herein by reference, and all applicable local, state and federal laws, rules and regulations.
3.1.2 Term. The term of this Agreement shall be from October 18, 2021 to project
completion, unless earlier terminated as provided herein. Consultant shall complete the Services
within the term of this Agreement, and shall meet any other established schedules and deadlines.
The Parties may, by mutual written consent, extend the term of this Agreement if necessary to
complete the Services.
3.2 Responsibilities of Consultant.
Attachment 1
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3.2.1 Control and Payment of Subordinates; Independent Contractor. The
Services shall be performed by Consultant or under its supervision. Consultant will determine the
means, methods and details of performing the Services subject to the requirements of this
Agreement. City retains Consultant on an independent contractor basis and not as an employee.
Consultant retains the right to perform similar or different services for others during the term of
this Agreement. Any additional personnel performing the Services under this Agreement on behalf
of Consultant shall also not be employees of City and shall at all times be under Consultant’s
exclusive direction and control. Consultant shall pay all wages, salaries, and other amounts due
such personnel in connection with their performance of Services under this Agreement and as
required by law. Consultant shall be responsible for all reports and obligations respecting such
additional personnel, including, but not limited to: social security taxes, income tax withholding,
unemployment insurance, disability insurance, and workers’ compensation insurance.
3.2.2 Schedule of Services. Consultant shall perform the Services expeditiously,
within the term of this Agreement, and in accordance with the Schedule of Services set forth in
Exhibit “B” attached hereto and incorporated herein by reference. Consultant represents that it
has the professional and technical personnel required to perform the Services in conformance with
such conditions. In order to facilitate Consultant’s conformance with the Schedule, City shall
respond to Consultant’s submittals in a timely manner. Upon request of City, Consultant shall
provide a more detailed schedule of anticipated performance to meet the Schedule of Services.
3.2.3 Conformance to Applicable Requirements. All work prepared by
Consultant shall be subject to the approval of City.
3.2.4 Substitution of Key Personnel. Consultant has represented to City that
certain key personnel will perform and coordinate the Services under this Agreement. Should one
or more of such personnel become unavailable, Consultant may substitute other personnel of at
least equal competence upon written approval of City. In the event that City and Consultant cannot
agree as to the substitution of key personnel, City shall be entitled to terminate this Agreement for
cause. As discussed below, any personnel who fail or refuse to perform the Services in a manner
acceptable to the City, or who are determined by the City to be uncooperative, incompetent, a
threat to the adequate or timely completion of the Project or a threat to the safety of persons or
property, shall be promptly removed from the Project by the Consultant at the request of the City.
The key personnel for performance of this Agreement are as follows: Vanessa Muñoz, P.E.
3.2.5 City’s Representative. The City hereby designates Daniel Bobadilla, or his
or her designee, to act as its representative for the performance of this Agreement (“City’s
Representative”). City’s Representative shall have the power to act on behalf of the City for all
purposes under this Contract. Consultant shall not accept direction or orders from any person other
than the City’s Representative or his or her designee.
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3.2.6 Consultant’s Representative. Consultant hereby designates Vanessa
Muñoz, or her designee, to act as its representative for the performance of this Agreement
(“Consultant’s Representative”). Consultant’s Representative shall have full authority to represent
and act on behalf of the Consultant for all purposes under this Agreement. The Consultant’s
Representative shall supervise and direct the Services, using his/her best skill and attention, and
shall be responsible for all means, methods, techniques, sequences and procedures and for the
satisfactory coordination of all portions of the Services under this Agreement.
3.2.7 Coordination of Services. Consultant agrees to work closely with City staff
in the performance of Services and shall be available to City’s staff, consultants and other staff at
all reasonable times.
3.2.8 Standard of Care; Performance of Employees. Consultant shall perform all
Services under this Agreement in a skillful and competent manner, consistent with the standards
generally recognized as being employed by professionals in the same discipline in the State of
California. Consultant represents and maintains that it is skilled in the professional calling
necessary to perform the Services. Consultant warrants that all employees and subcontractors shall
have sufficient skill and experience to perform the Services assigned to them. Finally, Consultant
represents that it, its employees and subcontractors have all licenses, permits, qualifications and
approvals of whatever nature that are legally required to perform the Services, including a City
Business License, and that such licenses and approvals shall be maintained throughout the term of
this Agreement. As provided for in the indemnification provisions of this Agreement, Consultant
shall perform, at its own cost and expense and without reimbursement from the City, any services
necessary to correct errors or omissions which are caused by the Consultant’s failure to comply
with the standard of care provided for herein. Any employee of the Consultant or its sub-
consultants who is determined by the City to be uncooperative, incompetent, a threat to the
adequate or timely completion of the Project, a threat to the safety of persons or property, or any
employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be
promptly removed from the Project by the Consultant and shall not be re-employed to perform any
of the Services or to work on the Project.
3.2.9 Period of Performance. Consultant shall perform and complete all Services
under this Agreement within the term set forth in Section 3.1.2 above (“Performance Time”).
Consultant shall also perform the Services in strict accordance with any completion schedule or
Project milestones described in Exhibits “A” or “B” attached hereto, or which may be separately
agreed upon in writing by the City and Consultant (“Performance Milestones”). Consultant agrees
that if the Services are not completed within the aforementioned Performance Time and/or
pursuant to any such Project Milestones developed pursuant to provisions of this Agreement, it is
understood, acknowledged and agreed that the City will suffer damage.
3.2.10 Laws and Regulations; Employee/Labor Certifications. Consultant shall
keep itself fully informed of and in compliance with all local, state and federal laws, rules and
regulations in any manner affecting the performance of the Project or the Services, including all
Cal/OSHA requirements, and shall give all notices required by law. Consultant shall be liable for
all violations of such laws and regulations in connection with Services. If the Consultant performs
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any work knowing it to be contrary to such laws, rules and regulations and without giving written
notice to the City, Consultant shall be solely responsible for all costs arising therefrom. Consultant
shall defend, indemnify and hold City, its officials, directors, officers, employees and agents free
and harmless, pursuant to the indemnification provisions of this Agreement, from any claim or
liability arising out of any failure or alleged failure to comply with such laws, rules or regulations.
3.2.10.1 Employment Eligibility; Consultant. By executing this
Agreement, Consultant verifies that it fully complies with all requirements and restrictions of state
and federal law respecting the employment of undocumented aliens, including, but not limited to,
the Immigration Reform and Control Act of 1986, as may be amended from time to time. Such
requirements and restrictions include, but are not limited to, examination and retention of
documentation confirming the identity and immigration status of each employee of the Consultant.
Consultant also verifies that it has not committed a violation of any such law within the five (5)
years immediately preceding the date of execution of this Agreement, and shall not violate any
such law at any time during the term of the Agreement. Consultant shall avoid any violation of
any such law during the term of this Agreement by participating in an electronic verification of
work authorization program operated by the United States Department of Homeland Security, by
participating in an equivalent federal work authorization program operated by the United States
Department of Homeland Security to verify information of newly hired employees, or by some
other legally acceptable method. Consultant shall maintain records of each such verification, and
shall make them available to the City or its representatives for inspection and copy at any time
during normal business hours. The City shall not be responsible for any costs or expenses related
to Consultant’s compliance with the requirements provided for in Section 3.2.10 or any of its sub-
sections.
3.2.10.2 Employment Eligibility; Subcontractors, Consultants, Sub-
subcontractors and Subconsultants. To the same extent and under the same conditions as
Consultant, Consultant shall require all of its subcontractors, consultants, sub-subcontractors and
subconsultants performing any work relating to the Project or this Agreement to make the same
verifications and comply with all requirements and restrictions provided for in Section 3.2.10.1.
3.2.10.3 Employment Eligibility; Failure to Comply. Each person
executing this Agreement on behalf of Consultant verifies that they are a duly authorized officer
of Consultant, and understands that any of the following shall be grounds for the City to terminate
the Agreement for cause: (1) failure of Consultant or its subcontractors, consultants, sub-
subcontractors or subconsultants to meet any of the requirements provided for in Sections 3.2.10.1
or 3.2.10.2; (2) any misrepresentation or material omission concerning compliance with such
requirements (including in those verifications provided to the Consultant under Section 3.2.10.2);
or (3) failure to immediately remove from the Project any person found not to be in compliance
with such requirements.
3.2.10.4 Labor Certification. By its signature hereunder, Consultant
certifies that it is aware of the provisions of Section 3700 of the California Labor Code which
require every employer to be insured against liability for Workers’ Compensation or to undertake
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self-insurance in accordance with the provisions of that Code, and agrees to comply with such
provisions before commencing the performance of the Services.
3.2.10.5 Equal Opportunity Employment. Consultant represents that
it is an equal opportunity employer and it shall not discriminate against any subconsultant,
employee or applicant for employment because of race, religion, color, national origin, handicap,
ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities
related to initial employment, upgrading, demotion, transfer, recruitment or recruitment
advertising, layoff or termination. Consultant shall also comply with all relevant provisions of
City’s Minority Business Enterprise program, Affirmative Action Plan or other related programs
or guidelines currently in effect or hereinafter enacted.
3.2.10.6 Air Quality. To the extent applicable, Consultant must fully
comply with all applicable laws, rules and regulations in furnishing or using equipment and/or
providing services, including, but not limited to, emissions limits and permitting requirements
imposed by the South Coast Air Quality Management District (SCAQMD) and/or California Air
Resources Board (CARB). Although the SCAQMD and CARB limits and requirements are more
broad, Consultant shall specifically be aware of their application to "portable equipment", which
definition is considered by SCAQMD and CARB to include any item of equipment with a fuel-
powered engine. Consultant shall indemnify City against any fines or penalties imposed by
SCAQMD, CARB, or any other governmental or regulatory agency for violations of applicable
laws, rules and/or regulations by Consultant, its subconsultants, or others for whom Consultant is
responsible under its indemnity obligations provided for in this Agreement.
3.2.10.7 Water Quality.
(A) Management and Compliance. To the extent applicable,
Consultant’s Services must account for, and fully comply with, all local, state and federal laws,
rules and regulations that may impact water quality compliance, including, without limitation, all
applicable provisions of the Federal Water Pollution Control Act (33 U.S.C. §§ 1300); the
California Porter-Cologne Water Quality Control Act (Cal Water Code §§ 13000-14950); laws,
rules and regulations of the Environmental Protection Agency, the State Water Resources Control
Board and the Santa Ana Regional Water Quality Control Board; the City’s ordinances regulating
discharges of storm water; and any and all regulations, policies, or permits issued pursuant to any
such authority regulating the discharge of pollutants, as that term is used in the Porter-Cologne
Water Quality Control Act, to any ground or surface water in the State.
(B) Liability for Non-compliance. Failure to comply with the
laws, regulations and policies described in this Section is a violation of law that may subject
Consultant or City to penalties, fines, or additional regulatory requirements. Consultant shall
defend, indemnify and hold the City, its directors, officials, officers, employees, volunteers and
agents free and harmless, pursuant to the indemnification provisions of this Agreement, from and
against any and all fines, penalties, claims or other regulatory requirements imposed as a result of
Consultant’s non-compliance with the laws, regulations and policies described in this Section,
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unless such non-compliance is the result of the sole established negligence, willful misconduct or
active negligence of the City, its officials, officers, agents, employees or authorized volunteers.
(C) Training. In addition to any other standard of care
requirements set forth in this Agreement, Consultant warrants that all employees and
subcontractors shall have sufficient skill and experience to perform the Services assigned to them
without impacting water quality in violation of the laws, regulations and policies described in this
Section. Consultant further warrants that it, its employees and subcontractors will receive adequate
training, as determined by City, regarding the requirements of the laws, regulations and policies
described in this Section as they may relate to the Services provided under this Agreement. Upon
request, City will provide Consultant with a list of training programs that meet the requirements
of this paragraph.
3.2.11 Insurance.
3.2.11.1 Time for Compliance. Consultant shall not commence
Services under this Agreement until it has provided evidence satisfactory to the City that it has
secured all insurance required under this section. In addition, Consultant shall not allow any
subcontractor to commence work on any subcontract until it has provided evidence satisfactory to
the City that the subcontractor has secured all insurance required under this section.
3.2.11.2 Minimum Requirements. Consultant shall, at its expense,
procure and maintain for the duration of the Agreement insurance against claims for injuries to
persons or damages to property which may arise from or in connection with the performance of
the Agreement by the Consultant, its agents, representatives, employees or subcontractors.
Consultant shall also require all of its subcontractors to procure and maintain the same insurance
for the duration of the Agreement. Such insurance shall meet at least the following minimum levels
of coverage:
(A) Minimum Scope of Insurance. Coverage shall be at least as
broad as the latest version of the following: (1) General Liability: Insurance Services Office
Commercial General Liability coverage (occurrence form CG 0001); (2) Automobile Liability:
Insurance Services Office Business Auto Coverage form number CA 0001, code 1 (any auto); and
(3) Workers’ Compensation and Employer’s Liability: Workers’ Compensation insurance as
required by the State of California and Employer’s Liability Insurance. The policy shall not
contain any exclusion contrary to the Agreement, including but not limited to endorsements or
provisions limiting coverage for (1) contractual liability (including but not limited to ISO CG 24
26 or 21 29); or (2) cross liability for claims or suits by one insured against another.
(B) Minimum Limits of Insurance. Consultant shall maintain
limits no less than: (1) General Liability: $1,000,000 per occurrence for bodily injury, personal
injury and property damage. If Commercial General Liability Insurance or other form with general
aggregate limit is used including, but not limited to, form CG 2503, either the general aggregate
limit shall apply separately to this Agreement/location or the general aggregate limit shall be twice
the required occurrence limit; (2) Automobile Liability: $1,000,000 per accident for bodily injury
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and property damage; and (3) Workers’ Compensation and Employer’s Liability: Workers’
Compensation limits as required by the Labor Code of the State of California. Employer’s
Liability limits of $1,000,000 per accident for bodily injury or disease. Defense costs shall be paid
in addition to the limits.
(C) Notices; Cancellation or Reduction of Coverage. At least
fifteen (15) days prior to the expiration of any such policy, evidence showing that such insurance
coverage has been renewed or extended shall be filed with the City. If such coverage is cancelled
or materially reduced, Consultant shall, within ten (10) days after receipt of written notice of such
cancellation or reduction of coverage, file with the City evidence of insurance showing that the
required insurance has been reinstated or has been provided through another insurance company
or companies. In the event any policy of insurance required under this Agreement does not comply
with these specifications or is canceled and not replaced, the City has the right but not the duty to
obtain the insurance it deems necessary and any premium paid by the City will be promptly
reimbursed by Consultant or the City may withhold amounts sufficient to pay premium from
Consultant payments. In the alternative, the City may suspend or terminate this Agreement.
3.2.11.3 Professional Liability. Consultant shall procure and
maintain, and require its sub-consultants to procure and maintain, for a period of five (5) years
following completion of the Project, errors and omissions liability insurance appropriate to their
profession. Such insurance shall be in an amount not less than $1,000,000 per claim, and shall be
endorsed to include contractual liability. Defense costs shall be paid in addition to limits.
3.2.11.4 Insurance Endorsements. The insurance policies shall
contain the following provisions, or Consultant shall provide endorsements on forms supplied or
approved by the City to add the following provisions to the insurance policies:
(A) General Liability. The general liability policy shall include
or be endorsed (amended) to state that: (1) using ISO CG forms 20 10 and 20 37, or endorsements
providing the exact same coverage, the City of Azusa, its directors, officials, officers, employees,
agents and volunteers shall be covered as additional insured with respect to the Services or ongoing
and complete operations performed by or on behalf of the Consultant, including materials, parts or
equipment furnished in connection with such work; and (2) using ISO form 20 01, or endorsements
providing the exact same coverage, the insurance coverage shall be primary insurance as respects
the City, its directors, officials, officers, employees, agents and volunteers, or if excess, shall stand
in an unbroken chain of coverage excess of the Consultant’s scheduled underlying coverage. Any
excess insurance shall contain a provision that such coverage shall also apply on a primary and
noncontributory basis for the benefit of the City, before the City’s own primary insurance or self-
insurance shall be called upon to protect it as a named insured. Any insurance or self-insurance
maintained by the City, its directors, officials, officers, employees, agents and volunteers shall be
excess of the Consultant’s insurance and shall not be called upon to contribute with it in any way.
Notwithstanding the minimum limits set forth in Section 3.2.11.2(B), any available insurance
proceeds in excess of the specified minimum limits of coverage shall be available to the parties
required to be named as additional insureds pursuant to this Section 3.2.11.4(A).
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(B) Automobile Liability. The automobile liability policy shall
include or be endorsed (amended) to state that: (1) the City, its directors, officials, officers,
employees, agents and volunteers shall be covered as additional insureds with respect to the
ownership, operation, maintenance, use, loading or unloading of any auto owned, leased, hired or
borrowed by the Consultant or for which the Consultant is responsible; and (2) the insurance
coverage shall be primary insurance as respects the City, its directors, officials, officers,
employees, agents and volunteers, or if excess, shall stand in an unbroken chain of coverage excess
of the Consultant’s scheduled underlying coverage. Any insurance or self-insurance maintained
by the City, its directors, officials, officers, employees, agents and volunteers shall be excess of
the Consultant’s insurance and shall not be called upon to contribute with it in any way.
Notwithstanding the minimum limits set forth in Section 3.2.11.2(B), any available insurance
proceeds in excess of the specified minimum limits of coverage shall be available to the parties
required to be named as additional insureds pursuant to this Section 3.2.11.4(B).
(C) Workers’ Compensation and Employers’ Liability
Coverage. The insurer shall agree to waive all rights of subrogation against the City, its directors,
officials, officers, employees, agents and volunteers for losses paid under the terms of the
insurance policy which arise from work performed by the Consultant.
(D) All Coverages. Each insurance policy required by this
Agreement shall be endorsed to state that: (A) coverage shall not be suspended, voided, reduced
or canceled except after thirty (30) days (10 days for nonpayment of premium) prior written notice
by certified mail, return receipt requested, has been given to the City; and (B) any failure to comply
with reporting or other provisions of the policies, including breaches of warranties, shall not affect
coverage provided to the City, its directors, officials, officers, employees, agents and volunteers.
Any failure to comply with reporting or other provisions of the policies including breaches of
warranties shall not affect coverage provided to the City, its officials, officers, employees, agents
and volunteers, or any other additional insureds.
3.2.11.5 Separation of Insureds; No Special Limitations; Waiver of
Subrogation. All insurance required by this Section shall contain standard separation of insureds
provisions. In addition, such insurance shall not contain any special limitations on the scope of
protection afforded to the City, its directors, officials, officers, employees, agents and volunteers.
All policies shall waive any right of subrogation of the insurer against the City, its officials,
officers, employees, agents, and volunteers, or any other additional insureds, or shall specifically
allow Consultant or others providing insurance evidence in compliance with these specifications
to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery
against City, its officials, officers, employees, agents, and volunteers, or any other additional
insureds, and shall require similar written express waivers and insurance clauses from each of its
subconsultants.
3.2.11.6 Deductibles and Self-Insurance Retentions. Any deductibles
or self-insured retentions must be declared to and approved by the City. Consultant shall guarantee
that, at the option of the City, either: (1) the insurer shall reduce or eliminate such deductibles or
self-insured retentions as respects the City, its directors, officials, officers, employees, agents and
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volunteers; or (2) the Consultant shall procure a bond guaranteeing payment of losses and related
investigation costs, claims and administrative and defense expenses.
3.2.11.7 Subconsultant Insurance Requirements. Consultant shall not
allow any subconsultants to commence work on any subcontract relating to the work under the
Agreement until they have provided evidence satisfactory to the City that they have secured all
insurance required under this Section. If requested by Consultant, the City may approve different
scopes or minimum limits of insurance for particular subconsultants. The Consultant and the City
shall be named as additional insureds on all subconsultants’ policies of Commercial General
Liability using ISO form 20 38, or coverage at least as broad.
3.2.11.8 Acceptability of Insurers. Insurance is to be placed with
insurers with a current A.M. Best’s rating no less than A:VIII, licensed to do business in California,
and satisfactory to the City.
3.2.11.9 Verification of Coverage. Consultant shall furnish City with
original certificates of insurance and endorsements effecting coverage required by this Agreement
on forms satisfactory to the City. The certificates and endorsements for each insurance policy
shall be signed by a person authorized by that insurer to bind coverage on its behalf, and shall be
on forms provided by the City if requested. All certificates and endorsements must be received
and approved by the City before work commences. The City reserves the right to require complete,
certified copies of all required insurance policies, at any time.
3.2.11.9 Reporting of Claims. Consultant shall report to the City, in
addition to Consultant’s insurer, any and all insurance claims submitted by Consultant in
connection with the Services under this Agreement.
3.2.12 Safety. Consultant shall execute and maintain its work so as to avoid injury
or damage to any person or property. In carrying out its Services, the Consultant shall at all times
be in compliance with all applicable local, state and federal laws, rules and regulations, and shall
exercise all necessary precautions for the safety of employees appropriate to the nature of the work
and the conditions under which the work is to be performed. Safety precautions as applicable shall
include, but shall not be limited to: (A) adequate life protection and life saving equipment and
procedures; (B) instructions in accident prevention for all employees and subcontractors, such as
safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures,
trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are
necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the
proper inspection and maintenance of all safety measures.
3.2.13 Accounting Records. Consultant shall maintain complete and accurate
records with respect to all costs and expenses incurred under this Agreement. All such records
shall be clearly identifiable. Consultant shall allow a representative of City during normal business
hours to examine, audit, and make transcripts or copies of such records and any other documents
created pursuant to this Agreement. Consultant shall allow inspection of all work, data, documents,
proceedings, and activities related to the Agreement for a period of three (3) years from the date
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of final payment under this Agreement.
3.3 Fees and Payments.
3.3.1 Compensation. Consultant shall receive compensation, including
authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in
Exhibit “C” attached hereto and incorporated herein by reference. The total compensation shall
not exceed Eighty-Two Thousand Two Hundred and Ninety-Three Dollars ($82,293) without
written approval of the City Council. Extra Work may be authorized, as described below, and if
authorized, will be compensated at the rates and manner set forth in this Agreement.
3.3.2 Payment of Compensation. Consultant shall submit to City a monthly
itemized statement which indicates work completed and hours of Services rendered by Consultant.
The statement shall describe the amount of Services and supplies provided since the initial
commencement date, or since the start of the subsequent billing periods, as appropriate, through
the date of the statement. City shall, within 45 days of receiving such statement, review the
statement and pay all approved charges thereon.
3.3.3 Reimbursement for Expenses. Consultant shall not be reimbursed for any
expenses unless authorized in writing by City.
3.3.4 Extra Work. At any time during the term of this Agreement, City may
request that Consultant perform Extra Work. As used herein, “Extra Work” means any work which
is determined by City to be necessary for the proper completion of the Project, but which the parties
did not reasonably anticipate would be necessary at the execution of this Agreement. Consultant
shall not perform, nor be compensated for, Extra Work without written authorization from City’s
Representative.
3.3.5 Prevailing Wages. Consultant is aware of the requirements of California
Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations,
Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing
wage rates and the performance of other requirements on “public works” and “maintenance”
projects. If the Services are being performed as part of an applicable “public works” or
“maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is
$1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. City shall
provide Consultant with a copy of the prevailing rates of per diem wages in effect at the
commencement of this Agreement. Consultant shall make copies of the prevailing rates of per
diem wages for each craft, classification or type of worker needed to execute the Services available
to interested parties upon request, and shall post copies at the Consultant’s principal place of
business and at the project site. Consultant shall defend, indemnify and hold the City, its elected
officials, officers, employees and agents free and harmless from any claim or liability arising out
of any failure or alleged failure to comply with the Prevailing Wage Laws.
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3.4 Termination of Agreement.
3.4.1 Grounds for Termination. City may, by written notice to Consultant,
terminate the whole or any part of this Agreement at any time and without cause by giving written
notice to Consultant of such termination, and specifying the effective date thereof, at least seven
(7) days before the effective date of such termination. Upon termination, Consultant shall be
compensated only for those services which have been adequately rendered to City, and Consultant
shall be entitled to no further compensation. Consultant may not terminate this Agreement except
for cause.
3.4.2 Effect of Termination. If this Agreement is terminated as provided herein,
City may require Consultant to provide all finished or unfinished Documents and Data and other
information of any kind prepared by Consultant in connection with the performance of Services
under this Agreement. Consultant shall be required to provide such document and other
information within fifteen (15) days of the request.
3.4.3 Additional Services. In the event this Agreement is terminated in whole or
in part as provided herein, City may procure, upon such terms and in such manner as it may
determine appropriate, services similar to those terminated.
3.5 Ownership of Materials and Confidentiality.
3.5.1 Documents & Data; Licensing of Intellectual Property. This Agreement
creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense
any and all copyrights, designs, and other intellectual property embodied in plans, specifications,
studies, drawings, estimates, and other documents or works of authorship fixed in any tangible
medium of expression, including but not limited to, physical drawings or data magnetically or
otherwise recorded on computer diskettes, which are prepared or caused to be prepared by
Consultant under this Agreement (“Documents & Data”). All Documents & Data shall be and
remain the property of City, and shall not be used in whole or in substantial part by Consultant on
other projects without the City's express written permission. Within thirty (30) days following the
completion, suspension, abandonment or termination of this Agreement, Consultant shall provide
to City reproducible copies of all Documents & Data, in a form and amount required by City. City
reserves the right to select the method of document reproduction and to establish where the
reproduction will be accomplished. The reproduction expense shall be borne by City at the actual
cost of duplication. In the event of a dispute regarding the amount of compensation to which the
Consultant is entitled under the termination provisions of this Agreement, Consultant shall provide
all Documents & Data to City upon payment of the undisputed amount. Consultant shall have no
right to retain or fail to provide to City any such documents pending resolution of the dispute. In
addition, Consultant shall retain copies of all Documents & Data on file for a minimum of fifteen
(15) years following completion of the Project, and shall make copies available to City upon the
payment of actual reasonable duplication costs. Before destroying the Documents & Data
following this retention period, Consultant shall make a reasonable effort to notify City and
provide City with the opportunity to obtain the documents.
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3.5.2 Subcontractors. Consultant shall require all subcontractors to agree in
writing that City is granted a non-exclusive and perpetual license for any Documents & Data the
subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant
has the legal right to license any and all Documents & Data. Consultant makes no such
representation and warranty in regard to Documents & Data which were prepared by design
professionals other than Consultant or its subcontractors, or those provided to Consultant by the
City.
3.5.3 Right to Use. City shall not be limited in any way in its use or reuse of the
Documents and Data or any part of them at any time for purposes of this Project or another project,
provided that any such use not within the purposes intended by this Agreement or on a project
other than this Project without employing the services of Consultant shall be at City’s sole risk. If
City uses or reuses the Documents & Data on any project other than this Project, it shall remove
the Consultant’s seal from the Documents & Data and indemnify and hold harmless Consultant
and its officers, directors, agents and employees from claims arising out of the negligent use or re-
use of the Documents & Data on such other project. Consultant shall be responsible and liable for
its Documents & Data, pursuant to the terms of this Agreement, only with respect to the condition
of the Documents & Data at the time they are provided to the City upon completion, suspension,
abandonment or termination. Consultant shall not be responsible or liable for any revisions to the
Documents & Data made by any party other than Consultant, a party for whom the Consultant is
legally responsible or liable, or anyone approved by the Consultant.
3.5.4 Indemnification. Consultant shall defend, indemnify and hold the City, its
directors, officials, officers, employees, volunteers and agents free and harmless, pursuant to the
indemnification provisions of this Agreement, for any alleged infringement of any patent,
copyright, trade secret, trade name, trademark, or any other proprietary right of any person or entity
in consequence of the use on the Project by City of the Documents & Data, including any method,
process, product, or concept specified or depicted.
3.5.5 Confidentiality. All Documents & Data either created by or provided to
Consultant in connection with the performance of this Agreement shall be held confidential by
Consultant. All Documents & Data shall not, without the prior written consent of City, be used or
reproduced by Consultant for any purposes other than the performance of the Services. Consultant
shall not disclose, cause or facilitate the disclosure of the Documents & Data to any person or
entity not connected with the performance of the Services or the Project. Nothing furnished to
Consultant which is otherwise known to Consultant or is generally known, or has become known,
to the related industry shall be deemed confidential. Consultant shall not use City’s name or
insignia, photographs of the Project, or any publicity pertaining to the Services or the Project in
any magazine, trade paper, newspaper, television or radio production or other similar medium
without the prior written consent of City.
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3.6 General Provisions.
3.6.1 Delivery of Notices. All notices permitted or required under this Agreement
shall be given to the respective parties at the following address, or at such other address as the
respective parties may provide in writing for this purpose:
Consultant:
Willdan
13191 Crossroads Parkway North, Suite 405
Industry, CA 91746-3443
Attn: Vanessa Muñoz
City:
City of Azusa
213 E. Foothill Blvd.
Azusa, CA 91702
Attn: Miguel Cabanas, P.E.
Such notice shall be deemed made when personally delivered or when mailed,
forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to
the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual
notice occurred, regardless of the method of service.
3.6.2 Indemnification.
3.6.2.1 Scope of Indemnity. To the fullest extent permitted by law,
Consultant shall defend, indemnify and hold the City, its directors, officials, officers, employees,
volunteers and agents free and harmless from any and all claims, demands, causes of action, costs,
expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons,
including wrongful death, in any manner arising out of, pertaining to, or incident to any alleged
acts, errors or omissions of Consultant, its officials, officers, employees, subcontractors,
consultants or agents in connection with the performance of the Consultant’s Services, the Project
or this Agreement, including without limitation the payment of all consequential damages, expert
witness fees and attorney’s fees and other related costs and expenses. Notwithstanding the
foregoing, to the extent Consultant's Services are subject to Civil Code Section 2782.8, the above
indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise
out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.
3.6.2.2 Additional Indemnity Obligations. Consultant shall defend, with
legal counsel chosen by City, at Consultant’s own cost, expense and risk, any and all claims,
actions or other proceedings of every kind covered by Section 3.6.2.1 that may be brought or
instituted against City or its directors, officials, officers, employees, volunteers and agents.
Consultant shall pay and satisfy any judgment, award or decree that may be rendered against City
or its directors, officials, officers, employees, volunteers and agents as party of any such claim,
suit, action or other proceeding. Consultant shall also reimburse City for the cost of any settlement
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paid by City or its directors, officials, officers, employees, agents, or volunteers as part of any such
claim, suit, action or other proceeding. Such reimbursement shall include payment for City’s
attorneys’ fees and costs, including expert witness fees. Consultant shall reimburse City and its
directors, officials, officers, employees, agents, and/or volunteers, for any and all legal expenses
and costs incurred by each of them in connection therewith or in enforcing the indemnity herein
provided. Consultant’s obligation to indemnify shall survive expiration or termination of this
Agreement and shall not be restricted to insurance proceeds, if any, received by the City, its
directors, official’s, officers, employees, agents, or volunteers.
3.6.3 Governing Law; Government Code Claim Compliance. This Agreement
shall be governed by the laws of the State of California. Venue shall be in Los Angeles County.
In addition to any and all contract requirements pertaining to notices of and requests for
compensation or payment for extra work, disputed work, claims and/or changed conditions,
Consultant must comply with the claim procedures set forth in Government Code sections 900 et
seq. prior to filing any lawsuit against the City. Such Government Code claims and any subsequent
lawsuit based upon the Government Code claims shall be limited to those matters that remain
unresolved after all procedures pertaining to extra work, disputed work, claims, and/or changed
conditions have been followed by Consultant. If no such Government Code claim is submitted, or
if any prerequisite contractual requirements are not otherwise satisfied as specified herein,
Consultant shall be barred from bringing and maintaining a valid lawsuit against the City.
3.6.4 Time of Essence. Time is of the essence for each and every provision of
this Agreement.
3.6.5 City’s Right to Employ Other Consultants. City reserves right to employ
other consultants in connection with this Project.
3.6.6 Successors and Assigns. This Agreement shall be binding on the successors
and assigns of the parties.
3.6.7 Assignment or Transfer. Consultant shall not assign, hypothecate, or
transfer, either directly or by operation of law, this Agreement or any interest herein without the
prior written consent of the City. Any attempt to do so shall be null and void, and any assignees,
hypothecates or transferees shall acquire no right or interest by reason of such attempted
assignment, hypothecation or transfer.
3.6.8 Construction; References; Captions. Since the Parties or their agents have
participated fully in the preparation of this Agreement, the language of this Agreement shall be
construed simply, according to its fair meaning, and not strictly for or against any Party. Any term
referencing time, days or period for performance shall be deemed calendar days and not work days.
All references to Consultant include all personnel, employees, agents, and subcontractors of
Consultant, except as otherwise specified in this Agreement. All references to City include its
elected officials, officers, employees, agents, and volunteers except as otherwise specified in this
Agreement. The captions of the various articles and paragraphs are for convenience and ease of
reference only, and do not define, limit, augment, or describe the scope, content, or intent of this
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Agreement.
3.6.9 Amendment; Modification. No supplement, modification, or amendment
of this Agreement shall be binding unless executed in writing and signed by both Parties.
3.6.10 Waiver. No waiver of any default shall constitute a waiver of any other
default or breach, whether of the same or other covenant or condition. No waiver, benefit,
privilege, or service voluntarily given or performed by a Party shall give the other Party any
contractual rights by custom, estoppel, or otherwise.
3.6.11 No Third Party Beneficiaries. Except to the extent expressly provided for
in Section 3.6.7, there are no intended third party beneficiaries of any right or obligation assumed
by the Parties.
3.6.12 Invalidity; Severability. If any portion of this Agreement is declared
invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining
provisions shall continue in full force and effect.
3.6.13 Prohibited Interests. Consultant maintains and warrants that it has not
employed nor retained any company or person, other than a bona fide employee working solely
for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not
paid nor has it agreed to pay any company or person, other than a bona fide employee working
solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration
contingent upon or resulting from the award or making of this Agreement. Consultant further
agrees to file, or shall cause its employees or subconsultants to file, a Statement of Economic
Interest with the City’s Filing Officer as required under state law in the performance of the
Services. For breach or violation of this warranty, City shall have the right to rescind this
Agreement without liability. For the term of this Agreement, no member, officer or employee of
City, during the term of his or her service with City, shall have any direct interest in this
Agreement, or obtain any present or anticipated material benefit arising therefrom.
3.6.14 Cooperation; Further Acts. The Parties shall fully cooperate with one
another, and shall take any additional acts or sign any additional documents as may be necessary,
appropriate or convenient to attain the purposes of this Agreement.
3.6.15 Attorney’s Fees. If either party commences an action against the other
party, either legal, administrative or otherwise, arising out of or in connection with this Agreement,
the prevailing party in such litigation shall be entitled to have and recover from the losing party
reasonable attorney’s fees and all other costs of such action.
3.6.16 Authority to Enter Agreement. Consultant has all requisite power and
authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party
warrants that the individuals who have signed this Agreement have the legal power, right, and
authority to make this Agreement and bind each respective Party.
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3.6.17 Counterparts. This Agreement may be signed in counterparts, each of
which shall constitute an original.
3.6.18 Entire Agreement. This Agreement contains the entire Agreement of the
parties with respect to the subject matter hereof, and supersedes all prior negotiations,
understandings or agreements. This Agreement may only be modified by a writing signed by both
parties.
[SIGNATURES ON NEXT PAGE]
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CITY OF AZUSA Willdan
By: By:
Mayor
Name:
Attest:
Title:
City Clerk
Approved as to Form:
Best Best & Krieger LLP By:
Name:
City Attorney
Title:
A-1
8513273_1
EXHIBIT “A”
SCOPE OF SERVICES
See Attached Proposal
B-1
8513273_1
EXHIBIT “B”
SCHEDULE OF SERVICES
See Attached Proposal
C-1
8513273_1
EXHIBIT “C”
COMPENSATION
C-2
8513273_1
City of Azusa
Proposal
September 8, 2021
Construction Management, Project Management,
And Inspection Services For Alosta Avenue Street
Improvements Project
Capital Improvement Project No. 66116b And
Federal-Funded Project No. Stpl-5112(020)
Attachment 2
Cover Letter/Executive Summary
September 8, 2021
City of Azusa
Miguel Cabanas, City Clerk
213 E Foothill Boulevard
Azusa, CA 91702
Subject: Proposal to Provide Construction Management, Project Management, and Inspection
Services for Alosta Avenue Street Improvements, Capital Improvements Project No.
66116B, Federally Funded Project No. STPL-5112(020)
The City of Azusa is seeking a professional firm to provide construction management, inspection, and
project management for the City’s street improvements project. Willdan Engineering (Willdan), a
California corporation, is prepared to supplement the City with Construction Engineering services to assist
in the delivery of the City’s planned project. Willdan is a recognized leader in the delivery of engineering
services to California cities and counties.
While we have aimed to showcase our exceptional skillset throughout this proposal, a few highlights are
presented below which identify how Willdan is uniquely qualified to meet the City of Azusa’s needs:
Highly Skilled Project Manager. Our proposed Project Manager and
Resident Engineer, Mr. Mike Bustos, PE, ENV SP, Deputy Director of
Construction Management and Inspection, has served as resident engineer
for many projects. He has gained valuable experience in on-site
construction management, off-site construction administration, inspection,
design, and plan checking during his 21 years with Willdan. He has
experience managing numerous federally funded pavement rehabilitation
projects.
Mr. Bustos has extensive
experience in Project
Management,
Construction
Management, Design, and
Resident Engineering.
City of Azusa Experience. Willdan has provided construction management
and inspection, labor compliance, materials testing, and federal invoicing
for several City of Azusa projects including the current Residential
Resurfacing Project 2021. Through these services, we developed a keen
understanding of the City's municipal goals and objectives.
This knowledge and
experience enable us to
quickly initiate projects
and respond
appropriately to City
staff.
Staffing Resources. Our in-house staffing resource bench of licensed and
technical experts includes specialists in construction management and
construction inspection, pavement and street improvement, water
resources, electrical resources, public outreach, labor compliance, drainage
and flood control, utility coordination, geotechnical engineering and
material testing/inspection, and construction staff augmentation.
We have assembled a
team of professionals
who are committed to
providing the City with
top-quality service.
Construction Management Experience. Willdan provides comprehensive
in-house construction management services to our clients. We have
successfully provided these services to California agencies for over 57
years. Willdan provides expertise in all areas of project and construction
management, construction administration, construction inspection and
Willdan's corporate
philosophy emphasizes
strong leadership, cost
effectiveness, timely
performance, and
consistent reciprocal
observation, grant funding administration and compliance, labor
compliance, and community relations.
communication with
clients and internal and
external resources.
Effective Communication. Our proposed staff understands how important
daily communication is during the construction process. Willdan provides
cellphones and iPads to our staff in the field to maintain communication
with their clients. Willdan Project Management staff and our Construction
Observer will work collaboratively with contractors and developers to
advance them through the construction project process. Our Construction
Observer will communicate with the public and address any concerns.
Our Project Manager and
Resident Engineer will
communicate with City
staff regularly to
guarantee on-time
service delivery and
customer satisfaction.
We sincerely appreciate the opportunity to submit this proposal and look forward to discussing the
enclosed information with you. Mr. Mike Bustos, PE, ENV SP, will serve as the Project Manager and
Resident Engineer for this assignment and will be the City’s main point of contact throughout the proposal
process and the Construction Management services contract. He will be responsible for the delivery of
services in accordance with the established Scope of Services. He can be contacted at the following:
Mr. Michael Bustos, PE, ENV SP, Deputy Director of Construction Management and Inspection Services
Phone: (805) 804-5389 / Cell: (805) 279-6870 /
Email: mbustos@willdan.com
Willdan looks forward to a successful partnership with the City of Azusa and its construction project needs.
We welcome the opportunity to meet with the City to further discuss our qualifications and experience
and to demonstrate how we can best assist the City with the requested construction management services.
Respectfully submitted,
WILLDAN ENGINEERING
Chris Baca, RCI, CESSWI
Director of Construction Management and Inspection Services
910005/WW.00.40/P21-297_22345
City of Azusa
Table of Contents
Cover Letter/Executive Summary ........................................................................................... 0
Identification of Team ........................................................................................................... 1
Resumes .................................................................................................................................................... 1
Project Understanding ......................................................................................................... 12
Project Approach .................................................................................................................................... 12
Construction Management Approach .................................................................................................... 13
Scope of Work ..................................................................................................................... 16
Technology Tools .................................................................................................................................... 20
Experience with Similar Projects .......................................................................................... 21
Brief Firm Profile ..................................................................................................................................... 21
Sample Projects ....................................................................................................................................... 22
Federal/State/Local Funded Understanding ......................................................................... 25
Federal and State Audit Experience ........................................................................................................ 25
The Willdan Advantage........................................................................................................ 26
Cost Proposal ...................................................................................................................... 27
City of Azusa
Alosta Avenue Improvements Project
City of Azusa
1
Identification of Team
Although overall firm credentials and experience are important, the key to success on any assignment is the
caliber and depth of experience and the overall professionalism of the individuals assigned to the project
team. A successful partnership requires technical expertise and effective coordination with City staff to
ensure the services provided meet the expectations of the City. Willdan’s proposed team is as follows:
Resumes
Resumes showcasing our team members’ qualifications, expertise, and experience have been provided on
the following pages.
City of Azusa
Alosta Avenue Improvements Project
City of Azusa
2
Mike Bustos, PE, ENV SP | Project Manager /Resident Engineer
Profile Summary
Education: ▪ BS, Civil Engineering (Magna Cum Laude), California Polytechnic State University, San
Luis Obispo
▪ Caltrans Resident Engineer Academy
Certification: ▪ Civil Engineer, California No. 73173
▪ Envision Sustainability Professional, Institute for Sustainable Infrastructure
Experience: 21 years
Mr. Mike Bustos, PE, ENV SP, is responsible for design and construction management of projects such as
utility installations, pipeline rehabilitation, pump stations, water wells, roadway reconstructions, drainage
improvements, pavement rehabilitation, street improvements, and grading. Mr. Bustos currently serves as
the Deputy Director of Willdan’s Construction Management and Inspection Services Group. He has served
as resident engineer for over a dozen projects over the last three years. He has gained valuable experience
in on-site construction management, off-site construction administration, inspection, design, and plan
checking during his 21 years with Willdan.
Relevant Project Experience
East Side of Downs Street Improvements, STPL 5385(057), City of Ridgecrest, California. Construction
Manager/Resident Engineer. Willdan was retained to provide construction management, inspection, labor
compliance, and resident engineering services for the City of Ridgecrest’s federally funded Downs Street
widening project. The project was split into two phases – east and west – for funding purposes. The east side
widening involves new curb, gutter, sidewalk, curb ramps, driveway approaches, drainage culvert and
headwall cement treatment, ARHM overlay, Class II bike lanes, and other improvements.
Dolphin Ave Improvements, City of Ridgecrest, California. Construction Manager/Resident Engineer.
Willdan provided construction management, inspection, labor compliance, and project administration for
coordination; tracking progress log, submittals, RFIs, RFCs, and CCOs; reporting and field inspections for
construction. Sequoia Consultants provided materials testing for the project. The location for the work is
Dolphin Avenue between China Lake Boulevard and College Heights Boulevard. The work involves the paving
of an existing dirt roadway, including hot mix asphalt, arch culvert and headwall installation and striping. The
project completed construction in 2020. Project Closeout and Labor Compliance services are still ongoing.
Project is federally funded (FHWA/Caltrans).
Old River School Road Pavement Rehabilitation, City of Downey, California. Resident Engineer. Willdan is
providing Construction Management, Resident Engineering, and Inspection for the Old River School Road
Pavement Rehabilitation Project. The work to be performed under the federally funded Old River School
Road Pavement Rehabilitation Project, between Imperial Highway and Arnett Street, generally consists of
the installation of traffic signal communications conduit and 32,000 LF of fiber-optic cables, pull boxes and
termination panels; rehabilitation of existing pavement, including removal and reconstruction of asphalt
concrete base course, cold milling existing asphalt pavement, placement of asphalt concrete leveling course
and rubberized asphalt concrete overlay; replacement of non-standard curb ramps and uplifted or damaged
curb and gutter and sidewalk in compliance with the Americans with Disabilities Act (ADA) requirements;
implementation of Class II and Class III bike facilities; and replacement of incidental striping and signage.
STPL Resurfacing, City of Fillmore, California. Project Manager. Willdan provided bidding assistance,
construction management, inspection, and materials testing services for this federally funded pavement
rehabilitation project. The project involved rehabilitation of six neighborhood street segments; sidewalk,
curb, and gutter repairs on seven streets; and curb ramp ADA compliant improvements for the treated streets
City of Azusa
Alosta Avenue Improvements Project
City of Azusa
3
segments. The improvements encompass cold milled and ARHM overlay, selective removal and replacement
of deteriorated pavement, and miscellaneous concrete repairs.
Ridgecrest Boulevard Reconstruction and Widening Project, City of Ridgecrest, California. Project
Manager/Resident Engineer. Willdan was retained to provide construction management and inspection
services for the City of Ridgecrest’s federally funded Ridgecrest Boulevard reconstruction and widening
project. Willdan provided construction management, inspection, labor compliance, quality assurance,
materials testing, utility coordination, and federal funding compliance for full depth reclamation and full
street reconstruction of a 1.5-mile segment of Ridgecrest Boulevard. The project included widening the road
by 50 feet while lowering the street centerline elevation and flattening the street’s crossfall. The project filled
in all gaps in ADA compliant travel ways and Class II bike lanes. Numerous utility relocations, including power
poles, new traffic signals, street lighting, median improvements, and landscaping and irrigation were major
components of this street widening and reconstruction project. Kern Council of Governments selected the
Ridgecrest Boulevard Project to receive the Regional Award of Merit in the Transportation Category.
Silver Spur SR2S and Various Streets Resurfacing, City of Rolling Hills Estates. Construction Manager.
Willdan provided design, grant administration, materials testing, labor compliance, and construction
observation for a $1.0 million SR2S Cycle 10 project to construct an asphalt concrete walkway along both
sides of Silver Spur Road between Kingspine Road and Palos Verdes Drive North. Improvements also involved
modifying the northeast corner of Palos Verdes Drive North and Lazy Creek and resurfacing various
residential streets.
City of Azusa
Alosta Avenue Improvements Project
City of Azusa
4
James Remus | Construction Inspector
Profile Summary
Education: ▪ Office Management, Woodrow Wilson High School
Certification ▪ Cross Connection Control and Backflow Prevention and Program Specialist
▪ C2 Workzone Traffic Control Certificate
▪ OSHA 10-Hour Construction Certificate
Experience: 28 Years
Mr. James Remus has more than 28 years of construction inspection experience working on a variety of
construction and pipeline projects for public agencies, engineering firms, and specialists in the fields of
biology and archaeology. He is highly knowledgeable in construction activities, including heavy
documentation of design/build structures, testing, and trench safety. He has also served as a cross-
connection specialist for more than 13 years.
Relevant Project Experience
Residential Resurfacing Project, City Project No. 66121A, City of Azusa, California. Public Works Inspector.
Willdan is currently providing project management and construction inspection for the City’s street
resurfacing project. The project includes base repairs, skin patches, crack sealing, cape seal, slurry seal (all
streets), chip seal (cape streets only), weed spraying, weed removal, restriping of traffic lanes, pavement
marking and legends, reconstruction of sidewalk, curb and gutter, and curb ramps.
St. Gertrude and Grand Water Main Replacement, City of Santa Ana, California. Public Works Inspector.
The primary project includes construction of approximately 3,500 linear feet of 8” PVC water main, 2,100
linear feet of 12” PVC water main and all appurtenances related to the new water facilities.
3rd Street Water System Improvements, City of Downey, California. Public Works Inspector. Willdan
provided construction management, public works inspection, and material testing services for the City’s 3rd
Street Water System Improvements Project, CIP 20-23. The project involved the installation of new potable
water ductile iron pipe, gate valves, tees, bends, thrust blocks and appurtenant fittings; installation of new
fire hydrant assemblies, water service lines, meters, and boxes; and other appurtenant work.
On-Call Construction Management and Public Works Inspection, Liberty Utilities, California. Public Works
Inspector. Willdan has been providing public works observation services to Liberty Utilities (formerly Park
Water Company) throughout Los Angeles County for over 25 years. In the past three years, Willdan has
provided contract administration and inspection on well over 24 water main projects involving installation of
ductile iron and PVC water mains, fire hydrants, service meter change-outs, bridge construction with water
line incorporated into the structure, reservoir rehabilitation, wells, and other appurtenant work.
Various Projects for Irvine Ranch Water District Inspection Services, Irvine, California. Staff Augmentation
Inspection. Mr. Remus provided inspection services for water, wastewater, and sewer projects for
commercial sites, housing tracts, as well as capital and non-capital projects. He ensured that contractors
adhered to the contract documents and generated daily reports.
Various Projects for Encina Wastewater Authority, Carlsbad, California. Public Works Inspector. Mr. Remus
performed inspection services, reviewed drawings, reviewed change orders, and generated reports regarding
installation of a new stainless-steel pipe connection riser, 30-inch isolation valve and above-ground header
after removal of an aeration header.
Various Projects for Yucaipa Valley Water District, Yucaipa, California. Public Works Inspector. Mr. Remus
served as construction inspector for projects involving installation of 16,000 LF of 16 -inch potable and non-
City of Azusa
Alosta Avenue Improvements Project
City of Azusa
5
potable pipelines, as well updating four digesters that involved media blasting to remove existing
interior/exterior coatings, installation of mixed pumps, replacement of water and gas pipe, and electrical
modifications.
Buena Vista Shadowridge Sewer Pump Station, Vista, California. Public Works Inspector. Mr. Remus
provided inspection services for this project that included 14-inch PVC force and gravity lines and 8-inch PVC
solids line, as well as relocation of existing standby generator and installation of new wet well and pumps.
Mojave Water Agency Recharge Pipeline Project, Mojave, California. Public Works Inspector. Mr. Remus
was responsible for a 15-mile segment of the 48-inch CMI and C Steel Force Main, including welded and O-
ring gasket joints and involved trench safety and proper placement of sand slurry mix at specified locations.
County of Riverside Regional Wastewater System, Riverside, California. Public Works Inspector. Mr. Remus
inspected the construction of an 8-mgd wastewater treatment plant in conjunction with an engineering firm.
Walnut Valley Water District Domestic Water Line Project, Walnut Valley, California. Public Works
Inspector. Mr. Remus monitored chlorination and hydrostatic testing of pipeline and performed pressure
testing for leakage of all mainline valves. As well, he was involved in an additional 16.7 million gallon storage
project, including three metering structures and six mainlines in which one mainline was located in a flood
control channel, and a bridge that was constructed to support pipeline crossing, involving three subterranean
reinforced concrete reservoirs and inlet/outlet valves, one 42-inch Venturi meter vault, and four
interconnections to existing 33-inch pipelines.
Diamond Valley Metropolitan Water District, County of Riverside, California. Public Works Inspector. Mr.
Remus monitored and implemented pressure grouting of existing bedrock to establish a watertight and solid
base for east and west dams.
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Mario Cisneros | Construction Manager/Office Engineer
Profile Summary
Education: ▪ BS, 2014, Civil Engineering, California State University, Northridge
Certification: ▪ Engineer-in-Training
Experience: 8 years
Mr. Mario Cisneros uses his knowledge and skills in implementing projects and plans using cost-effective
tools and techniques dealing with contractors, staff and equipment to solve complex problems in order to
bring maximum efficiency to projects. He has the ability to work closely with team members, effectively
accomplishing assigned responsibilities. He has gained experience in design, construction management, and
plan checking during his time with Willdan. He is adept at using Bluebeam Revu and routinely assists
construction management staff with review and processing of progress payments, including conducting
quantity takeoffs.
Relevant Project Experience
West Side of Downs Street Improvements, City of Ridgecrest, California. Construction Manager. Willdan
was retained to provide construction management, inspection, labor compliance, and material testing
services for the City of Ridgecrest’s West Side of Downs Street widening project. The west side widening
involved utility pole relocations, new curb, gutter, sidewalk, curb ramps, driveway approaches, drainage
culvert and headwall, midblock crosswalk with rectangular rapid flashing beacons, speed feedback sign,
cement treatment, ARHM overlay, Class II bike lanes, and other improvements.
East Side of Downs Street Improvements, STPL 5385(057), City of Ridgecrest, California. Office Engineer.
Willdan was retained to provide construction management, inspection, labor compliance, material testing,
and resident engineering services for the City of Ridgecrest’s federally funded Downs Street widening project.
The project was split into two phases – east and west – for funding purposes. The east side widening involves
new curb, gutter, sidewalk, curb ramps, driveway approaches, drainage culvert and headwall cement
treatment, ARHM overlay, Class II bike lanes, and other improvements.
Dolphin Ave Improvements, City of Ridgecrest, California. Office Engineer. Willdan provided construction
management, inspection, labor compliance, and project administration for coordination; tracking progress
log, submittals, RFIs, RFCs, and CCOs; reporting and field inspections for construction. Sequoia Consultants
provided materials testing for the project. The location for the work is Dolphin Avenue between China Lake
Boulevard and College Heights Boulevard. The work involves the paving of an existing dirt roadway, including
hot mix asphalt, arch culvert and headwall installation and striping. The project completed construction in
2020. Project Closeout and Labor Compliance services are still ongoing. Project is federally funded
(FHWA/Caltrans).
Old River School Road Pavement Rehabilitation, City of Downey, California. Office Engineer. Willdan is
providing Construction Management, Resident Engineering, and Inspection for the Old River School Road
Pavement Rehabilitation Project. The work to be performed under the federally funded Old River School
Road Pavement Rehabilitation Project, between Imperial Highway and Arnett Street, generally consists of
the installation of traffic signal communications conduit and 32,000 LF of fiber-optic cables, pull boxes and
termination panels; rehabilitation of existing pavement, including removal and reconstruction of asphalt
concrete base course, cold milling existing asphalt pavement, placement of asphalt concrete leveling course
and rubberized asphalt concrete overlay; replacement of non-standard curb ramps and uplifted or damaged
curb and gutter and sidewalk in compliance with the Americans with Disabilities Act (ADA) requirements;
implementation of Class II and Class III bike facilities; and replacement of incidental striping and signage.
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STPL Resurfacing, City of Fillmore, California. Office Manager. Willdan provided bidding assistance,
construction management, inspection, and materials testing services for this federally funded pavement
rehabilitation project. The project involved rehabilitation of six neighborhood street segments; sidewalk,
curb, and gutter repairs on seven streets; and curb ramp ADA compliant improvements for the treated streets
segments. The improvements encompass cold milled and ARHM overlay, selective removal and replacement
of deteriorated pavement, and miscellaneous concrete repairs.
Richmond Road Bike Path, City of Ridgecrest, California. Office Engineer. Willdan provided design and
construction engineering services for this $250,000 TDA grant funded bike path project on Richmond Rd from
Ridgecrest Blvd (SR 178) to approximately 500 feet south of Upjohn Ave. The project inclu ded an
approximate ½ mile extension of the existing Class I Bowman Bike Path. The construction required
procurement and compliance with a Caltrans encroachment permit, as well as utility relocations, grading,
curb ramps, and signing and striping.
Annual Street Resurfacing Projects, City of Westlake Village, California. Office Engineer/Construction
Manager. Willdan has provided construction management, inspection, material testing, and labor
compliance services for the City’s annual street resurfacing projects for the last 30 years. Mr. Cisneros has
served as designer and office engineer for the City’s annual street resurfacing project since 2016. Each year’s
project typically includes a combination of slurry seal, AC digouts, AC/ARHM overlay, utility adjustments, and
striping. His responsibilities generally include running construction meetings and preparing minutes,
reviewing and processing RFIs, submittals, change orders, and progress payments.
City of Azusa
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Jane Freij | Labor Compliance Manager
Profile Summary
Education: ▪ BA, Linguistics (Summa Cum Laude), University of Kansas
▪ Member, Phi Beta Kappa
Certification: ▪ Attorney Assistant Training Program, Litigation/Corporations Certificate (with
honors), University of California, Los Angeles
Experience: 25 Years
Ms. Jane Freij is an experienced Project Manager/Labor Compliance Manager with a proven record of
profitability achieved through comprehensive and effective management of time and budget. Key areas of
expertise include initiating and responding to enforcement actions, grant funding applications, scheduling
and budgeting, contract administration/negotiation, legal documentation, invoicing, policy and procedure
development, and writing and editing. As a Supervising Labor Compliance Manager, Ms. Freij provides labor
compliance monitoring and enforcement services for federally funded projects under HUD, FHWA, FTA, EPA,
and DOE, as well as state and locally funded public works projects. She has specialized training from the
Office of Inspector General (OIG) in reporting requirements and fraud detection and prevention. She
regularly attends workshops focused on Section 3 Program development and administration and
Disadvantaged Business Enterprise (DBE) Program requirements. Ms. Freij has written, edited, and updated
the Willdan Engineering labor compliance procedure manual and has assisted a half-dozen agencies in
developing their internal procedure manuals for federal and state labor compliance. She provides training
to local agencies and contractor groups on a variety of aspects of labor compliance enforcement and
reporting obligations.
Relevant Project Experience
East Side of Downs Street Improvements, STPL 5385(057), City of Ridgecrest, California. Labor Compliance
Manager. Willdan was retained to provide construction management, inspection, labor compliance, material
testing, and resident engineering services for the City of Ridgecrest’s federally funded Downs Street widening
project. The project was split into two phases – east and west – for funding purposes. The east side widening
involves new curb, gutter, sidewalk, curb ramps, driveway approaches, drainage culvert and headwall
cement treatment, ARHM overlay, Class II bike lanes, and other improvements.
STPL Resurfacing, City of Fillmore, California. Labor Compliance Manager. Willdan provided bidding
assistance, construction management, inspection, and materials testing services for this federally funded
pavement rehabilitation project. The project involved rehabilitation of six neighborhood street segments;
sidewalk, curb, and gutter repairs on seven streets; and curb ramp ADA compliant improvements for the
treated streets segments. The improvements encompass cold milled and ARHM overlay, selective removal
and replacement of deteriorated pavement, and miscellaneous concrete repairs.
Community Development Block Grant (CDBG) Labor Compliance, Various Cities, California (Present
Contracts). Labor Compliance Manager responsible for providing supervisory federal and state labor
compliance services for CDBG funded projects administered by the U.S. Department of Housing and Urban
Development (HUD) for the following agencies:
▪ Cerritos
▪ Commerce
▪ Grover Beach
▪ Hawaiian Gardens
▪ Highland
▪ La Mirada
▪ Lakewood
▪ Lawndale
▪ Los Alamitos
▪ Mariposa County
▪ Maywood
▪ Paramount
▪ Ridgecrest
▪ Rosemead
▪ Sierra Madre
▪ South El Monte
▪ South Gate
▪ Temple City
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▪ La Puente ▪ Pico Rivera ▪ Whittier
Skid Row Housing Trust, Los Angeles (Present Contract) Labor Compliance Manager. Ms. Freij is the third-
party Labor Compliance Officer for nine major housing projects, both rehabilitation and new construction, in
downtown Los Angeles valued at over $250 million. The projects are joint ventures between the City of Los
Angeles, Skid Row Housing Trust, and private developers, including SL Residential and Simpson Arbor
Preservation. She provides independent oversight of the dozens of subcontractors constructing the projects,
serving as “Prime Approver” for projects in the LCPtracker electronic payroll system and providing Section 3,
Local Hire, and Small Business Enterprise enforcement services pursuant to the requirements of the City of
Los Angeles, the State of California, and the U.S. Department of Housing and Urban Development (HUD).
Multiple ADA Park Accessibility Projects, City of Cerritos, California (Jan 2015 – Present). Labor Compliance
Manager. Ms. Freij serves as the Labor Compliance Officer for the City on a multi-year program to upgrade
accessibility features and playground surfacing at all City parks. The projects are funded by Community
Development Block Grants and require coordination with the Los Angeles County Community Development
Authority (LACDA) for labor compliance and Section 3 compliance monitoring and enforcement.
Improvements on Various City Streets, City of Hawaiian Gardens, California (Nov 2020 – Present). Labor
Compliance Manager. The City hired Ms. Freij to serve as its independent Labor Compliance Officer to
oversee the enforcement of HUD/CDBG labor requirements and Section 3 hiring/subcontracting goals on this
citywide street improvement project with a construction cost of $1.1 million.
Various Cities, Federal Highway Administration (FHWA) Labor Compliance (Present Contracts). Labor
Compliance Manager providing supervisory labor compliance services in the following cities:
▪ Azusa
▪ Baldwin Park
▪ California City
▪ Calimesa
▪ Coachella
▪ Coalinga
▪ Commerce
▪ Corona
▪ Hawaiian Gardens
▪ Highland
▪ Huntington Park
▪ Inglewood
▪ Irwindale
▪ La Cañada Flintridge
▪ La Mirada
▪ La Puente
▪ Lakewood
▪ Manhattan Beach
▪ Maywood
▪ Monterey Park
▪ Paramount
▪ Pico Rivera
▪ Pomona
▪ Rancho Palos Verdes
▪ Rialto
▪ Ridgecrest
▪ Rolling Hills Estates
▪ Rosemead
▪ South Gate
▪ South Pasadena
▪ Thousand Oaks
▪ Westlake Village
Proposition 84 Funded Projects Labor Compliance (Present Contracts). Labor Compliance Manager
responsible for project management and supervisory labor compliance monitoring for the following
agencies:
▪ Agoura Hills
▪ Bell Gardens
▪ Downey
▪ Highland
▪ Lynwood
▪ Norwalk
▪ Paramount
▪ Pico Rivera
▪ Rolling Hills Estates
▪ Santa Fe Springs
▪ Signal Hill
▪ South Gate
▪ Vernon
▪ Whittier
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Diane Rukavina, PE | Federal Funding Administration
Profile Summary
Education: ▪ BS, Civil Engineering, Loyola Marymount University
Certification: ▪ Civil Engineer, California No. 36380
Experience: 35 Years
Ms. Diane Rukavina has 35 years of experience in municipal engineering. Presently, she administers
Willdan’s Federal/State Funding Program with projects in the Cities of La Cañada Flintridge, Lakewood, La
Puente, Maywood, Paramount, Pico Rivera, Rancho Palos Verdes, Ridgecrest, and South Gate. Ms. Rukavina
has processed over 80 federally- and state-funded projects (STPL, SAFETEA-LU, ARRA, HSIP, TCSP, ER, CMAQ,
SRTS, and SR2S) from request for authorization to final invoicing for 22 cities. She is adept at handling
multiple funding projects and is currently coordinating 24 funding projects in various stages of the funding
process. Ms. Rukavina also serves as project manager for six capital improvement projects for the City of
Paramount, performs various city engineering tasks, and has organized GASB 34 infrastructure inventories
for the Cities of Seal Beach, Rosemead, Monrovia, and Bell Gardens in preparation for value assessment.
Relevant Project Experience
Ms. Rukavina has over 15 years of experience in preparing and submitting required documentation to Metro
and Caltrans for federal and state funded projects including STPL, SAFETEA-LU, ARRA, HSIP, TCSP, ER, CMAQ,
SRTS, and SR2S. Although each program may encompass different components and requirements, the
general process remains the same following the Caltrans Local Assistance Procedures Manual (LAPM). She
also keeps informed of revisions (LPPs & DLA-OBs) to procedures and forms in the LAPM.
Ms. Rukavina has assisted cities at various stages of the federal/state-funded process with:
▪ FTIP programming, obligation plan
▪ Request for authorization to proceed with preliminary engineering
▪ Field review
▪ Preliminary environmental study (PES)
▪ Right of way certification
▪ Request for authorization to proceed with construction
▪ Award submittal
▪ Progress invoicing
▪ Final report of expenditures
Ms. Rukavina also maintains excellent relations with Caltrans’ District Local Assistance engineers and
Metro’s staff and will answer questions regarding the submittals and status of the projects.
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Mohsen Rahimian, PE, GE | Materials Testing Manager
Profile Summary
Education: ▪ MS, Civil Engineering, Tehran University, Tehran, Iran
Certification: ▪ Civil Engineer, California, No. C73396
▪ Geotechnical Engineer, California, No. 3059
Experience: 30 Years
Mr. Mohsen Rahimian, PE, GE has more than 30 years of experience providing geotechnical engineering and
materials testing services. He has been an integral team member on a wide variety of projects ranging from
schools and colleges, commercial, industrial, residential, ports and harbors, public works, and transportation
projects, including major bridges and roads.
Relevant Project Experience
West Side of Downs Street Improvements, City of Ridgecrest, California. Material Testing Lead. Willdan
was retained to provide construction management, inspection, labor compliance, and material testing
services for the City of Ridgecrest’s West Side of Downs Street widening project. The west side widening
involved utility pole relocations, new curb, gutter, sidewalk, curb ramps, driveway approaches, drainage
culvert and headwall, midblock crosswalk with rectangular rapid flashing beacons, speed feedback sign,
cement treatment, ARHM overlay, Class II bike lanes, and other improvements.
East Side of Downs Street Improvements, STPL 5385(057), City of Ridgecrest, California. Material Testing
Lead. Willdan was retained to provide construction management, inspection, labor compliance, material
testing, and resident engineering services for the City of Ridgecrest’s federally funded Downs Street widening
project. The project was split into two phases – east and west – for funding purposes. The east side widening
involves new curb, gutter, sidewalk, curb ramps, driveway approaches, drainage culvert and headwall
cement treatment, ARHM overlay, Class II bike lanes, and other improvements.
Dolphin Ave Improvements, City of Ridgecrest, California. Material Testing Lead. Willdan provided
construction management, inspection, labor compliance, and project administration for coordination;
tracking progress log, submittals, RFIs, RFCs, and CCOs; reporting and field inspections for construction.
Sequoia Consultants provided materials testing for the project. The location for the work is Dolphin Avenue
between China Lake Boulevard and College Heights Boulevard. The work involves the paving of an existing
dirt roadway, including hot mix asphalt, arch culvert and headwall installation and striping. The project
completed construction in 2020. Project Closeout and Labor Compliance services are still ongoing. Project
is federally funded (FHWA/Caltrans).
Old River School Road Pavement Rehabilitation, City of Downey, California. Material Testing Lead. Willdan
is providing Construction Management, Resident Engineering, and Inspection for the Old River School Road
Pavement Rehabilitation Project. The work to be performed under the federally funded Old River School
Road Pavement Rehabilitation Project, between Imperial Highway and Arnett Street, generally consists of
the installation of traffic signal communications conduit and 32,000 LF of fiber-optic cables, pull boxes and
termination panels; rehabilitation of existing pavement, including removal and reconstruction of asphalt
concrete base course, cold milling existing asphalt pavement, placement of asphalt concrete leveling course
and rubberized asphalt concrete overlay; replacement of non-standard curb ramps and uplifted or damaged
curb and gutter and sidewalk in compliance with the Americans with Disabilities Act (ADA) requirements;
implementation of Class II and Class III bike facilities; and replacement of incidental striping and signage.
City of Azusa
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Project Understanding
Willdan understands the City is in need of Project Management, Construction Management, and Inspection
services for the Alosta Avenue Project. The proposed project will rehabilitate the asphalt pavement utilizing
a cold mill and overlay method, reinstall traffic striping, install PCC bus pads, and include various repairs to
sidewalk, curb and gutter, and driveway approaches.
The City is seeking to hire qualified professional construction management services to administer,
manage, inspect, materials test and comply with Caltrans and FHWA requirements for the project.
Project Approach
The table below illustrates our implementation plan for the City’s planned project.
Activity
Roles Involved
Project
Manager/
Resident
Engineer
Inspector
Construction
Manager/
Office Engineer
Thorough review of project specifications, plans, and
grant requirements ✓ ✓ ✓
Assist the City with bid advertisement and review of
construction bids. ✓ ✓
Assist the City and Contractor with public awareness
prior to the start of construction ✓ ✓
Initial set-up of construction management files, including
drawing control and cost control systems ✓ ✓
Identify and address key project issues prior to start of
construction ✓ ✓
Establish project-specific quality assurance program ✓
Arrange the preconstruction meeting and processing
RFIs/submittals ✓ ✓
Monitor and enforce all permit conditions (including
Caltrans encroachment permit) and environmental
mitigation measures. Ensure that permit extensions are
requested (if applicable) prior to expiration date.
✓ ✓
Maintain detailed project records and provide
weekly/monthly reports ✓ ✓
Arrange and run weekly project meetings to review and
address project issues ✓ ✓ ✓
Provide qualified inspectors to closely monitor
contractor's work and progress ✓ ✓
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Coordinate material testing, review results, and enforce
corrections for non-compliant materials ✓ ✓ ✓
Provide detailed inspection reports of contractor’s daily
activities ✓
Respond to resident and business complaints and
questions during construction ✓ ✓
Provide final project close-out documents conforming to
City, Willdan, and grant auditing requirements ✓ ✓ ✓
Construction Management Approach
Willdan provides expertise in all areas of construction management, inspection, labor compliance,
material testing, and community relations with residents and businesses affected by construction. Our
experienced team members serve as construction managers, resident engineers, and inspectors and
provide significant insight for identifying and correcting discrepancies, ambiguities, omissions, or conflicts
in contract documents that could generate misinterpretation and/or disagreements between the City and
the contractor.
Willdan has experience in managing projects that span ADA improvements, street improvements,
pavement, water, wastewater, stormwater, landscaping, irrigation, parks, traffic signal, and lighting
improvements, and has experience in best practices to avoid potential conflicts and avoid or mitigate any
hazards during construction. Our goal is to anticipate or diminish potential problems before they arise
through continual review of project plans, specifications, contractor’s schedule, and other contract
documents. Below is a basic overview of the Construction Management process for a typical construction
project.
Our team is adept at:
▪ Anticipating job site problems
▪ Calling job site problems to the project manager’s and/or contractor’s attention
▪ Offering constructive recommendations and achieving cooperation from the contractor
▪ Dealing with issues in a professional, straightforward fashion
▪ Managing Caltrans administered projects
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Our approach to issue resolution is to:
▪ Obtain and document the facts surrounding the issue
▪ Develop reasonable solutions in conjunction with the contractor and City project manager
▪ Respond quickly and effectively so that job progress and quality do not suffer
Through close communication with the City’s project staff, timely corrective action is taken to alleviate
potential adverse impacts of work progress, costly change orders, and construction claims.
Project Administration
Our construction management services focus on coordination, review, tracking, reporting, and field
inspections to ensure the work quality is in compliance with LAPM requirements, City standards and the
contract documents. Mr. Michael D. Bustos, PE, ENV SP, will serve as Willdan's project manager. Mr.
Bustos and our public works inspector will coordinate, work, proactively assist the general contractor's
construction efforts, and maintain fluid channels of communication with Willdan’s construction services
team to technically support the construction effort and the efforts of the City in achieving a successful
completion with minimum complications. Initial project administration protocols include:
▪ Construction document review for constructability
▪ Preconstruction meeting with the contractor, City representatives, designer, and others deemed
necessary by the City or Willdan
Once construction has begun, Willdan will:
▪ Review and monitor the work as it is constructed, along with supporting documentation which
establishes the technical adequacy of the construction, the timely schedule of implementation, and
the budget
▪ Track the progress and quality of construction
▪ Log and process submittals, RFIs, RFCs, and CCOs
▪ Track labor and equipment
▪ Review and assist with resolution of all technical data and issues
▪ Provide daily and weekly reports to the City on construction progress and technical and economic
parameters
▪ Monitor construction file for conformance with applicable LAPM requirements
Willdan's team is unique in that it is structured as an integrated unit with close communication between
team members and interlocking responsibilities that provide good coverage of all elements of
construction engineering, while at the same time having minimal overlap of duties to avoid
misunderstandings of assigned responsibilities and reduce costs. This structure provides a natural
quality assurance/control system for the team. Mr. Bustos is the base for any decisions and provides
assignment of specific duties on a daily basis, while monitoring the success of their fulfillment. He has
specific administrative duties, which include review of field activities. He will institute a system of
periodic reviews of the field file for conformance with Willdan’s in-house filing system. Mr. Remus, and
Mr. Cisneros will have specific assignments and move the products of their reporting to Mr. Bustos. This
bi-level approach has proved effective for Willdan because the likelihood of a missed or incorrect item is
essentially eliminated with multi-level control.
Communication Approach
Willdan recognizes that effective, ongoing, cooperative communication between all parties over the
course of any project is essential to successful completion. This communication starts with a project kick-
off meeting where the objectives and expectations of the City for the project are clearly articulated and
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understood by Willdan. In addition, agreed-upon methods and scheduling of formal reporting
are established with identification of individuals to be involved in the project's decision-
making process. This sets forth accountability and responsibility for informing and facilitating
the project.
As the project progresses, communication continues through regular correspondence, teleconference
discussions, and meetings with City staff to obtain direction on issues that may arise and keep City staff
apprised of the project status. Clear and concise progress updates are provided. Emails and
teleconferences are utilized whenever possible and appropriate to minimize City staff time spent in
meetings.
Claims and Resolutions Approach
Willdan has veteran construction engineers on staff with extensive knowledge of how to
quickly understand project field conditions and issues and mitigate those issues with practical,
cost efficient solutions that will protect the City of Azusa’s liability exposure, while preserving
the integrity of the contracted design. Our construction management staff is well versed in review and
analysis of critical path method (CPM) schedules and time impact analysis (TIA) submittals. They have
prepared recommendations and presentations on CPM and TIA issues, including utilizing the latest
Microsoft Project software.
One of the keys to resolving construction problems before they occur begins with a well-defined work
plan. Upon receiving a task assignment from the City, our Project Manager will prepare a work plan that
fully addresses staffing and assignments, scope of work, deliverables, budget, and a project schedule. The
work plan will provide definitive directions to the project team as agreed to by the City of Azusa. The plan
will address, at a minimum, project team meetings, effective communication mediums, and scheduled
quality control processes. Our construction management team will also perform a constructability review
of the plans and specifications, including analysis of quantities, a check of construction phasing
(specifically the traffic plans), and a full analysis of the contractor’s schedule.
Contractor Compliance
Our staff has extensive experience with a myriad of public works projects and has a clear
understanding of the issues surrounding inspection of the work. For example, when constructing
sidewalks and ADA-compliant ramps, our team will ensure adequate subgrade compaction has
been achieved. They will monitor the work for conformance with the plans, specifications, and ADA
requirements. The concrete tickets will be checked to ensure materials match the approved mix design.
A smart level will be used to check forms and the contractor will not be allowed to place concrete until
the work meets all City and other applicable standards. Willdan’s team will monitor the contractor’s
operations for conformance with City compaction standards by working with the City’s approved material
testing lab and will not accept any trench backfill or allow any pavement repair until proper compaction
is verified by the lab.
Customer Service
To meet and often exceed the expectations of our clients, Willdan fosters and instills a corporate
culture of Customer-First among our staff and in our day-to-day work environment. Looking out
for our customer’s best interests is at the forefront of everything we do. Our customer-focused philosophy
is particularly evident when dealing with complex situations and difficult to resolve challenges. Willdan's
corporate goal is to exceed the City of Azusa’s expectations.
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Scope of Work
Construction Management
1. Review plans, specifications, and all other
contract- and construction-related documents,
including grant requirements.
2. Assist City with public awareness and
information program to keep residents and
local stakeholders advised of project status
along with impacts to traffic flow circulation,
including answering public’s questions about
project.
3. Prepare construction file, including
establishment of document control systems. A
copy of Willdan’s construction file checklist can
be provided upon request.
4. Ensure contractor distributes public
construction notices and places construction
and information signs.
5. Prepare special concerns to be presented at
preconstruction conference.
6. Conduct preconstruction meeting, prepare
meeting minutes, and distribute to attendees.
7. Review contractor’s safety program in
consultation with City staff.
8. Through Willdan’s system of project control,
monitor activities related to project such that
project is constructed in timely fashion
pursuant to contract documents.
9. Log, track, and process submittals, RFIs,
releases for construction (RFCs), contract
change orders (CCOs), field directives, notices
of proposed change (NOPCs), non-
conformance reports (NCRs), construction
schedule, and detailed traffic control plan.
10. Closely review schedule and advise contractor
to take action on schedule slippage.
11. Document contractor’s 20-day notices,
mechanic’s liens, and stop notices.
12. Assume responsibility for coordination with
inspection staff and City staff.
13. Monitor and coordinate activities of design
engineering support, surveying, testing, and
work by utilities or other agencies.
14. Coordinate contractor’s field work with utility
companies and other agencies.
15. Prepare weekly statement of working days and
submit to contractor and City.
16. Establish and conduct weekly construction
progress meetings to:
a. Resolve all old business issues to
maximum extent possible
b. Address all items of new business as
presented by any party
c. Review project schedule and address any
deviations
d. Review submittal log in terms of items
needed and resubmittals required and
review RFI, RFC, CCO, NCR, and NOPC logs
e. List status of construction items recently
undertaken or ongoing
f. List planned construction items for next
two weeks (two-week look ahead
schedule)
g. Review SWPPP issues
h. Review contractor’s safety program
17. Prepare minutes for weekly construction
progress meeting.
18. Coordinate with the City’s labor compliance
consultant to ensure compliance with state
code on labor compliance.
19. Provide claims mitigation monitoring,
including proactively applying foresight to
discover unforeseen conflicts prior to
contractor encounter.
20. Evaluate and respond to contractor’s requests
for clarification of plans and specifications.
21. Ensure that all questions, conflicts, and issues
are immediately brought to City’s attention
and addressed with appropriate directives to
contractor.
22. Conduct special site meetings, when
necessary, with contractor and City staff to
review job progress, scheduling, and
coordination.
23. Perform quantity, time, and cost analyses
required for negotiation of contract changes.
24. Negotiate and prepare change orders,
including memorandum of explanation and
cost estimates, to substantiate change order
and send to City for review.
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25. Monitor and perform immediate and thorough
analysis of validity of all potential claims that
arise.
26. Maintain all data for change orders and record
information with regard to time of dispute,
time of notification by contractor, and action
taken by inspector.
27. Monitor materials documentation and testing
results and enforce corrections.
28. Review for approval contractor’s progress
payment requests, including verifying LAPM
compliance status and impact on payment;
negotiate differences over amount with
contractor; and process payments through
City's Project Manager.
29. Monitor preparation of punch list at
substantial completion and follow up.
30. Routinely review construction files to ensure
conformance to City standards and good
construction management practices.
31. Ensure City receives as-built set of drawings at
completion.
32. Assist City with stop notices and release of
retention.
33. Provide memorandum of clearance to issue
notice of completion.
34. Finalize and deliver all construction files and
supplies to City for their records.
Construction Inspection
1. Review plans, specifications, and all other
contract- and construction-related documents.
2. Conduct a field investigation of the project
area to become familiar with the existing
facilities and the project environment.
3. Become familiar with traffic control plans,
construction schedule, construction sequence,
and permit requirements from other agencies.
4. Verify that the contractor conforms to the
design survey line and grades.
5. Attend weekly progress meetings with the
construction manager, contractor, and
subcontractors.
6. Inspector will provide full-time and as-needed
construction inspection, including night
inspection, of the work to monitor materials
and methods for compliance with plans,
specifications, and contract documents; and
address and document non-conforming items
as they are discovered.
7. Monitor compliance with Cal OSHA
requirements and compliance with all local,
state, and federal regulations. Although
Willdan will monitor the activities, it is the
contractor’s sole responsibility to provide
workers with a safe working environment.
8. Monitor compliance with the Clean Air Act and
the Clean Water Act (National Pollutant
Discharge Elimination System – NPDES best
management practices). Also, monitor the
contractor’s compliance with approved
SWPPP.
9. Provide Willdan’s labor compliance manager
with federally-compliant labor and equipment
reports, labor classification interviews.
Willdan’s inspector will work with our Labor
Compliance Manager to monitor and verify
specified DBE’s.
10. Meet with the contractor at the beginning of
each day and review the proposed work plan,
including specific details that may affect
progress.
11. Conduct daily measurements of quantities of
work with the contractor.
12. Review actual contractor performance
throughout the day and discuss discrepancies
with the contractor as they occur.
13. Assist in coordination of engineering support,
surveying, specialty inspections, and fieldwork
by utility companies.
14. Coordinate with Contractor and utility
companies to assist in the identification of
unknown utilities and possible relocation of
interfering structures or lines.
15. Ensure contractor restores centerline ties and
provides updated centerline tie-out notes, if
any are disturbed.
16. Ensure compliance of Underground Service
Alert notification/delineation.
17. Evaluate the contractor’s operation and
production with respect to quality and
progress and report to the construction
manager.
18. Photograph continuous property frontages
along the street alignment once prior to
City of Azusa
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City of Azusa
18
construction and once immediately following
construction. Maintain a photographic record
of key elements of each major operation of
work each day, with increased detail in
situations of potential changes or claims.
19. Coordinate testing and closely monitor testing
results and require the contractor to provide
corrective measures to achieve compliance.
20. Maintain copies of all permits needed to
construct the projects and enforce special
requirements of each.
21. Prepare and maintain detailed daily diary
inspector reports on construction progress.
22. Prepare clear and concise letters and
memoranda, as needed. Establish a solid paper
trail.
23. Assist with the review and evaluation of
change order work.
24. Provide complete measurements and
calculations documentation to administer
progress payments.
25. Maintain and submit a clean set of plans
marked in red for as-built corrections on
record drawings to be filed with the City.
26. Prepare a punch list at substantial completion
and follow up with the contractor regarding
progress of corrections.
Labor Compliance
1. Verify applicable wage determination ten (10)
days prior to bid opening; document
verification as required. If wage determination
has changed from what appears in project
specifications, provide addendum and proof of
receipt by plan holders.
2. Verify eligibility of selected contractor and its
subcontractors to receive contract awards by
confirming current, active license status with
Contractors State License Board; current
registration with California Department of
Industrial Relations; current, valid contractor’s
bond and workers’ compensation coverage;
non-appearance on Federal List of Parties
Excluded and State Division of Labor Standards
Enforcement debarment lists.
3. Attend preconstruction conference to present
federal labor compliance requirements to
contractor and subcontractors; prepare
minutes and attendance record thereof.
4. Verify and document job-site posting of wage
rate information and labor compliance
posters.
5. Receive and review labor compliance
documentation from public works observers or
inspectors and compare with contractor-
submitted documents. Monitor contractor-
submitted payroll documentation on a
continuous basis, including weekly certified
payroll reports, fringe benefit statements,
apprenticeship documentation, and payroll
deduction authorizations.
6. Follow up with contractor by telephone, email,
and/or certified mail regarding required
document submittals and payroll discrepancies
and deficiencies. Provide detailed description
of alleged deficiencies; outline corrective
action to be taken; and enforce regulatory
deadlines for compliance.
7. Receive, pursue, and document labor
complaints; prepare violation reports to
oversight agencies as required; recommend
special action to be taken if contractor
continuously fails to comply with requests and
requirements.
8. Coordinate with City staff the withholding of
progress and/or retention payments if
contractor fails to abide by labor compliance
requirements.
9. Maintain content and format of federal labor
compliance file in conformance with applicable
government requirements.
10. Coordinate project file reviews by authorized
county, state, and federal agencies.
11. Submit complete federal labor compliance file
to City for retention.
Material Testing
1. Attend meetings, as needed, with project
team.
2. Review existing geotechnical reports and
project plans and specifications.
3. Perform laboratory testing.
City of Azusa
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City of Azusa
19
4. Verify compliance with approved project plans,
specifications, and applicable code
requirements.
5. Provide as-needed testing for proposed
removal and replacement of damaged street
sections.
6. Provide compaction testing for leveling course
and final paving.
7. Provide as-needed asphalt plant inspection
and monitoring.
8. Provide engineering support,
inspector/technician coordination, dispatch,
material engineering review, test reporting,
QA/QC, and administrative support services.
9. Submit reports/updates of ongoing tests, i.e.,
seven-day and off-schedule breaks.
10. Submit final report of completed laboratory
tests, i.e., 28-day results for concrete.
11. Submit – for City review – daily field-testing
and inspection reports indicating information
pertinent to inspections performed and
compliance/non-compliance with project
documents and applicable codes.
Federal Funding Administration
Award Package
1. Prepare the award package following the
award of the construction contract and
receiving the following items from the City:
the engineer’s final opinion of probable
construction cost, contractor’s bid, bid
analysis, proof of advertisement, Caltrans
Finance Letter, and executed Program
Supplement Agreement.
2. Prepare LAPM Exhibits 15-C Local Agency
Project Advertising Checklist and 15-I Local
Agency Bid Opening Checklist for the project
file, 15-L Local Agency Contract Award
Checklist, 15-M Detail Estimate and Summary,
15-B Resident Engineer’s Construction
Contract Administration Checklist based on
the awarded bid, and 3-A Project
Authorization/Adjustment Request if making
an adjustment to the Finance Letter.
3. Submit package to the Caltrans DLAE within
60 days of award along with the following
items provided by the City: as-advertised
plans and specifications, LAPM Exhibits 15-G
Local Agency Bidder DBE Commitment
(Construction Contracts), 15-H Good Faith
Effort, and 9-E Evaluation of Good Faith Effort
Memo.
Progress Invoicing
1. Prepare progress invoices at least every 6
months.
2. Monitor the Inactive Obligations List on the
Caltrans Local Assistance website and notify
City staff of any pending deadlines to submit
invoices.
3. Prepare LAPM Exhibit 5-A Local Agency
Invoice based on the following items provided
by the City: contractor progress payments,
cancelled checks, and a copy of 15-L Local
Agency Contract Award Checklist (first
construction invoice only).
4. Submit package to the Caltrans DLAE.
Final Invoice & Final Report of Expenditures
1. Prepare a request for post-award finance
letter adjustment, if needed, based on the
final construction costs prior to submitting the
Final Invoice package to close out the project
and submit to the Caltrans DLAE LAPM
Exhibits 3-A Project Authorization/Adjustment
Request, 15-M Detail Estimate and Summary,
and 17-E Change Order Summary.
2. Prepare LAPM Exhibits 17-A Federal Report of
Expenditures Letter and the Report of
Expenditures Checklist, 17-C Local Agency
Final Inspection Form, 17-G Materials
Certificate, 5-A Local Agency Invoice, 15-M
Final Detail Estimate and Summary, and 17-E
Change Order Summary along with the
following items to be provided by the City:
LAPM Exhibits 17-F Final Report - Utilization of
DBE, First Tier Subcontractors and 17-O DBE
Certification Status Change, contractor
progress payments, final retention payment,
and copies of cancelled checks.
3. Submit package to the Caltrans DLAE.
City of Azusa
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20
Technology Tools
Willdan uses a Construction Management System that incorporates the use of Word, BlueBeam Revu, and
Excel. Our forms, through years of refinement, were created by Willdan and serve as the basis for our
checklist and quality assurance throughout the assignment.
Project Budgeting/Cost Control System
Construction costs are proactively managed and tracked against available budgets by our
Construction Managers. This starts with an initial quantity takeoff from the construction plans,
serving as an independent audit of the project quantities as they correlate to the bid schedule
quantities. Early identification of potential quantity busts and continual monitoring of quantities
throughout construction is key to maintaining cost with established budgets. Our team creates and
maintains change order logs and final cost projection spreadsheets on a weekly basis to document and
track all quantity adjustments, approved change orders, pending change orders, and potential change
orders. The City’s Project Manager is kept abreast of the project budget status throughout construction
so that adjustments can be made to the scope of the project or proper procedures can be followed to
request additional funding, if needed, to stay within the allowable contingencies. Willdan’s team also
focuses on quickly processing RFIs and change order requests and providing direction to the Contractor
as needed to keep them moving and avoid costly delays.
Schedule Control System
The contractor’s critical path method baseline schedule will be reviewed and accepted prior to
issuance of a notice to proceed. The schedule will identify major items of work and will be the
vehicle for monitoring, controlling, and tracking progress. Our Project Manager will also request
the Contractor identify all long lead time items, so that their submittal approval, order and delivery status
can be proactively tracked to avoid unnecessary delays to the project. Project milestones for the
construction contract will be established with the City and Design Team and incorporated into the baseline
schedule. The contractor’s schedule will be required to be updated monthly to reflect actual and
forecasted completions. This allows our construction managers to anticipate and forecast potential issues
and develop an advanced strategy to proactively mitigate problems before they impact the schedule.
Working Day Statements are prepared and issued weekly to keep all parties informed of the remaining
contract days. In instances where schedule delays are expected to occur, due to weather, approval
requirements or information from an outside agency, material shortages, or other unanticipated factors,
the City Project Manager will be immediately notified of the potential project delay. Strategies will be
developed and implemented to resolve project challenges and expedite the approval of the affected
projects. As the Project Manager, Mr. Bustos will monitor all progress on a weekly basis.
Document Control System
Willdan utilizes the Microsoft Excel to maintain details logs to track the current and historical
status of submittals, RFIs, change orders, and drawing revisions. Willdan’s Office Engineer is
responsible for logging in documents as they are received from the contractor, when they are
routed to various team members for input or response, when they are received back from the various
team members consulted, and when they are returned to the Contractor. If requested, electronic project
files, including all submittals, RFIs, change orders, progress payments, daily inspection reports, etc., can
be uploaded to a Box folder on a regular basis to provide the City’s project team access to the construction
records in real time.
City of Azusa
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City of Azusa
21
Experience with Similar Projects
Brief Firm Profile
Willdan Engineering (Willdan), a California Corporation,
is part of Willdan Group, Inc. (WGI), a NASDAQ publicly
traded Delaware Corporation and nationwide firm
serving more than 800 public agencies and private sector
clients. Founded in 1964 and headquartered in Anaheim,
California, Willdan was originally established as a civil
engineering firm specializing in providing solutions for
our public agency clients. Since that time, we have
evolved into a professional consulting firm offering a
broad array of services that allows us to provide a
comprehensive and integrated approach to our clients’
planning, engineering, financial, economic, public facility,
public safety, and energy sustainability solutions. Today,
Willdan has over 1,500 employees operating out of
multiple offices located throughout the United States.
We have supported implementation of community
visions through engineering, construction management,
inspection, planning, building safety, and staff
augmentation services. Willdan has completed various
types of projects for 90 percent of the cities and counties
in California, serving 53 of 58 counties and 429 of 482
cities.
Construction Management Expertise
Willdan provides expertise in all areas of
project and construction management,
construction administration, construction
inspection and observation, grant funding administration
and compliance, labor compliance, and community
relations. Willdan's corporate philosophy emphasizes
strong leadership, cost effectiveness, timely
performance, and consistent reciprocal communication
with clients and internal and external resources.
Our resident engineers, construction managers, and
construction inspectors offer reliable service, quality
workmanship, use of good judgment, fair and equitable
treatment, and adherence to our corporate integrity.
These experienced team members identify and correct
discrepancies, ambiguities, omissions, or conflicts in
plans, specifications, and bid schedules that might
generate misinterpretation and/or lead to agency and contractor disagreements. Our professionals are
adept at anticipating issues before they arise through continual review of project plans, specifications,
contractors’ schedules, and contract documents. Potential problems are brought to the attention of the
Willdan References
City of Long Beach
Onofre Ramirez, P.E., Senior Civil Engineer
(562) 570-6183
Onofre.Ramirez@longbeach.gov
On-call construction management and inspection
services, including materials testing, labor
compliance, public outreach, and utility coordination
Contract Cost: $1,000,000 annually
City of Ridgecrest
Loren Culp, City Engineer
(760) 499-5082
lculp@ridgecrest-ca.gov
On-call construction management and inspection
services, including materials testing, labor
compliance, public outreach, and utility coordination
Contract Cost: $350,000 Annually
City of Downey
Desi Gutierrez, P.E., Principal Civil Engineer
(562) 904-7110
dgutierr@downeyca.org
On-call construction management and inspection
services, including materials testing and utility
coordination
Contract Cost: $350,000 annually
City of Desert Hot Springs
Keith Hightower, CBO, CASp, Building Official
(760) 329-6411
khightower@cityofdhs.org
On-call construction management and inspection
services, including materials testing and permit
inspection
Contract Cost: $150,000
City of Rancho Cucamonga
Sandra Salazar, Associate Engineer
(909) 774-4068
Sandra.Salazar@cityofrc.us
On-call construction management and inspection
services, including materials testing and utility
coordination
Contract Cost: $200,000 annually
City of Azusa
Alosta Avenue Improvements Project
City of Azusa
22
City's Project Manager and/or the contractor, along with constructive recommendations for solutions, so
that costly delays and negative impacts to the public and the project are avoided.
Sample Projects
Azusa Avenue Pavement Project, HPLUL 5112 (014)
City of Azusa
213 E. Foothill Boulevard
Azusa, CA 91702
Robert Delgadillo
City Engineer
rdelgadillo@azusaca.gov
Related Disciplines Provided
▪ Base Repairs
▪ Concrete Repairs
▪ Signing and Striping
▪ Utility Adjustments
▪ Federal Funding
Requirements
Willdan provided construction engineering services for the City of Azusa’s
downtown rehabilitation project. The project included pavement rehabilitation
on Azusa Avenue from Fifth Street to Santa Fe Avenue, including cold milling,
drainage improvements, PCC crosswalks and bus pads, minor concrete repairs,
landscaping, weeding, and irrigation, AC overlay, traffic detector loops,
thermoplastic striping, and other appurtenant work. Willdan’s services included
resident engineering, public works inspection, federal invoicing, labor
compliance, and material testing services.
East and West Downs Street Widening Improvements, STPL 5385(057)
City of Ridgecrest
100 West California Avenue
Ridgecrest, CA 93555
Loren Culp
City Engineer
(760) 499-5082 | lculp@ridgecrest-ca.gov
Related Disciplines Provided
▪ Street Improvement Project
▪ Pavement Overlay
▪ Utility Coordination
▪ Removing and replacing
driveway approaches,
sidewalks, curbs, gutters,
curb ramps, and AC
pavement
▪ Federal Funding
Requirements
Willdan provided civil and traffic
engineering design, environmental
compliance, right-of-way acquisition,
bidding assistance, resident
engineering, construction management
inspection, quality assurance, materials
testing, federal funding administration,
and labor compliance services for
widening improvements from two lanes
to four lanes and to close a 1,500-foot
gap on Downs Street between Ridgecrest Boulevard and Upjohn Avenue. The
project’s goal was to widen the narrow street segment to an ultimate width to
match the other previously widened segments at both ends. The project started
as one project to construct street widening improvements on both sides of the
streets. Then, due to power pole conflicts on the west side of the street and the
City’s ability to obtain federal funds to construct improvements on the east side,
the City split the project into two phases. The east side project was federally
funded and the west side project was locally funded. The east side widening
involved new curb, gutter, and sidewalk improvements. The west side widening
project encompassed a new raised median, street lighting conduit, cur b ramps,
curb and gutter, sidewalks, driveway approaches, cement treatment, ARHM
overlay, signing, striping and RRFB.
City of Azusa
Alosta Avenue Improvements Project
City of Azusa
23
Old River School Road Pavement Rehabilitation
City of Downey
11111 Brookshire Avenue
Downey, CA 90241
Desi Gutierrez, P.E.,
Principal Civil Engineer
(562) 904-7110 |dgutierr@downeyca.org
Related Disciplines Provided
▪ Street Improvement Project
▪ Removing and replacing
driveway approaches,
sidewalks, curbs, gutters,
curb ramps, and AC
pavement
▪ Federal Funding
Requirements
Willdan is providing Construction Management, Resident Engineering, and
Inspection for the Old River School Road Pavement Rehabilitation Project. The
work to be performed under the federally funded Old River School Road
Pavement Rehabilitation Project, between Imperial Highway and Arnett Street,
generally consists of the installation of traffic signal communications conduit and
32,000 LF of fiber-optic cables, pull boxes and termination panels; rehabilitation
of existing pavement, including removal and reconstruction of asphalt concrete
base course, cold milling existing asphalt pavement, placement of asphalt
concrete leveling course and rubberized asphalt concrete overlay; replacement
of non-standard curb ramps and uplifted or damaged curb and gutter and
sidewalk in compliance with the Americans with Disabilities Act (ADA)
requirements; implementation of Class II and Class III bike facilities; and
replacement of incidental striping and signage.
Base Line Safety Improvement Project HSIPL-5449(11)
City of Highland
27215 Base Line
Highland, CA 92346
Carlos Zamano, PE
Public Works Director/City Engineer
(909) 864-6861, ext. 254
czamano@cityofhighland.org
Related Disciplines Provided
▪ Street Improvement Project
▪ Removing and replacing
driveway approaches,
sidewalks, curbs, gutters,
curb ramps, and AC
pavement
▪ Landscaping and Irrigation
▪ Utility Coordination
▪ Federal Funding
Requirements
Willdan provided design, bidding
assistance, construction management,
public works observation, labor
compliance, Caltrans invoicing, and
material testing services for the City of
Highland’s federally funded Base Line
Safety Improvements Project between
Boulder Avenue and the 210 Freeway.
The project involved the widening of
Base Line at Seine Avenue to construct
a new right turn pocket, sidewalk and
driveway reconstruction, installation of raised landscaped medians, irrigation and
landscaping, traffic signal modifications, new PCC bus pads, pavement
rehabilitation, pavement delineation, and other appurtenant work.
City of Azusa
Alosta Avenue Improvements Project
City of Azusa
24
Silver Spur Road SR2SL-5349(011) Cycle 10/Citywide Street Resurfacing
City of Rolling Hills Estates
4045 Palos Verdes Drive North
Rolling Hills Estates, CA 90274
Greg Grammer
City Manager
(310) 377-1577 extension 107
Related Disciplines Provided
▪ Street Improvement Project
▪ Curb Ramps
▪ Removing and replacing
driveway approaches,
sidewalks, curbs, gutters,
and AC pavement
▪ Grant Funded Project
Willdan provided design, grant
administration, materials testing, labor
compliance, and construction observation
for a $1.0 million SR2S Cycle 10 project to
construct a asphalt concrete walkway along
both sides of Silver Spur Road between
Kingspine Road and Palos Verdes Drive
North. Improvements also involved
modifying the northeast corner of Palos
Verdes Drive North and Lazy Creek and
resurfacing various residential streets.
Lakewood Boulevard and Del Amo Boulevard Intersection Improvement
City of Lakewood
5050 Clark Avenue
Lakewood, CA 90714
Lisa Rapp
Director of Public Works
(562) 866‐9771 | LRapp@lakewoodcity.org
Related Disciplines Provided
▪ Street Improvement Project
▪ Agency Coordination
Requirements
▪ Utility Coordination
Willdan provided construction
management and inspection for
the intersection improvements at
Lakewood Boulevard and Del Amo
Boulevard. The improvements
were based upon City-approved
layout modifications by Los
Angeles County Metropolitan
Transportation Authority.
Improvements encompassed widening the west side of Lakewood Boulevard
north of Del Amo Boulevard, modifying/removing the median island on
Lakewood Boulevard, widening the south side of Del Amo Boulevard, modifying
the median island on Del Amo Boulevard, modifying the traffic signal, relocating
street lights per street/median island modifications, box culvert/channel wall
modifications, extending Del Amo Boulevard Class II bike lanes east of Lakewood
Boulevard, and converting a bike path to a recreational path. Willdan provided
assistance by obtaining a County of Los Angeles construction permit and license
agreement for work within the channel.
City of Azusa
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Federal/State/Local Funded Understanding
Willdan has assisted local agencies with navigating the processes for state and federally funded projects,
including project conception, permitting through appropriate oversight agencies, completing and
processing required grant forms, and closeout in conformance with the Caltrans Local Assistance
Procedures Manual. Willdan is thoroughly familiar with regulations pertaining to project delivery
requiring expenditures of federal, state, county, and local funds including:
Federal and State Audit Experience
As the table above shows, we are experts in Federal, State, and Local Guidelines and
Requirements. We have successfully completed over 100 Caltrans Audits throughout our
57 years. Willdan is thoroughly familiar with regulatory agency permitting requirements and
environmental, design, and construction procedures and requirements for capital
improvement and private land development projects.
Although each project may encompass different components and requirements, the general process
remains the same – following the Greenbook and Caltrans Local Assistance Procedures Manual (LAPM).
We are experts in meeting and guiding projects to pass Caltrans requirements.
City of Azusa
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The Willdan Advantage
Willdan’s unique qualifications that support the City’s project for Alosta Avenue are highlighted below. The
City can be certain that, in choosing Willdan, they are choosing a team thoroughly familiar with the City and
can act as an extension of their current staff.
Evaluation
Criteria
Willdan Team Value and Benefit
Construction and
Inspection
Knowledge
Value:
▪ Current City of Azusa Public Works Department experience, including construction management and
inspection of the Residential Resurfacing Project, City Project No. 66121A.
▪ Proposed team offers exceptional experience in construction management, inspection, labor
compliance, materials testing, public outreach, utility coordination and grant administration - all in-
house
▪ Proposed team has successfully provided the requested services for numerous street improvements
projects
Benefit to City:
▪ Consultant with resources and experience to deliver high-quality improvement project in line with
City goals
Project Personnel Value:
▪ Assigned Project Manager and Resident Engineer has 21 years’ experience and is a Registered
Engineer in the State of California with a Bachelor of Science degree in Civil Engineering
▪ Successful program management approach delivers best value, superior staff, and exceptional service
▪ Proposed team offers an in house labor compliance manager and materials testing manager.
Benefit to City:
▪ Efficient, cost-effect team offering expert services and cost-saving delivery
Grant Funding
Expertise
Value:
▪ Willdan has in house resources familiar with numerous grant funding sources, including RSTP, STPL,
CMAQ, HSIP, and CDBG
▪ Willdan routinely utilizes Caltrans LAPM as a technical resource and has coordinated, prepared, and
submitted all necessary documentation to Caltrans, FHWA, CPUC, FRFA, CTC, CCC, CDFW, RWQCB,
etc. and has successfully passed hundreds of project audits
Benefit to City:
▪ Consultant with proven track record of delivering projects that meet Federal, State, and Local
requirements to ensure the City’s grant funding is protected
Readiness to
Provide Services
Value:
▪ Extensive City of Azusa experience through successfully completed projects
▪ With staff actively working on current City projects, our team is already in regular contact with City
staff, allowing us to respond to requests for services, meetings, and/or documents with prompt,
dependable service
Benefit to City:
▪ Willdan has no “learning curve”. We are ready to start assisting the City from day one of the issue of
the City’s NTP
TASK / CLASSIFICATION Construction
Manager
Construction
Inspector
Labor
Compliance
Manager
Material Testing/
Geotechnical Eng
Federal
Funding Admin Clerical
HOURLY RATE:$175 $120 $150 NTE $206 $79
PRECONSTRUCTION SERVICES 8 4 5 24 5 $7,969 $0 $7,969
CONSTRUCTION SERVICES 96 240 40 $5,600 9 10 $54,244 $5,600 $59,844
POST CONSTRUCTION SERVICES 16 10 5 9 5 $6,999 $0 $6,999
TOTALS 120 254 50 $5,600.00 42 20 $69,212 $5,600 $74,812
1 Willdan's revised fee is based on the original 30 working day construction contract and the additional 15 working days added to the Project.
Additional services needed beyond this duration will be provided on a time-and-material basis at Willdan's standard hourly rates.
2 Inspector hours are estimated and will be dependent upon the Contractor's final phasing and scheduling implementation.
REVISED 10/20/2021
TOTAL
LABOR
MISC.
EXPENSE TOTAL COST
3 Overtime inspection services are not included, but will be billed at 1.5 times normal hourly rate if required and may require adjustment to the approved budget. Work
performed by support staff with titles not explicitly listed herein will be charged in accordance with Willdan's City of Brea on-call current standard hourly rates.
City of Azusa
FEE PROPOSAL
FOR
Construction Management and Public Works Inspection
Alosta Avenue Street Improvements, STPL-5112(020)
13191 Crossroads Parkway North, Suite 405
Industry, CA 91746-3443
562.908.6200 | 800.499.4484 | Fax: 562.695.2120
www.willdan.com