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Home My WebLink AboutE-9 Staff Reoprt - Acceptance of Grant From Kaiser Foundation HospitalsTO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL VIA: SERGIO GONZALEZ, CITY MANAGER CONSENT ITEM E-9 FROM: MIKI CARPENTER, DIRECTOR OF COMMUNITY RESOURCES DATE: NOVEMEBER 15, 2021 SUBJECT: ACCEPTANCE OF GRANT FROM KAISER FOUNDATION HOSPITALS BACKGROUND: The City of Azusa has been awarded a grant in the amount of $26,876.25 from Kaiser Foundation Hospitals, that will be administered by the Department of Community Resources. The project is called, All in for Azusa’s Seniors and Teens: Emotional Wellbeing Post- COVID. This action accepts this grant award and approves a corresponding budget amendment to incorporate the grant funds into the appropriate fiscal year budgets. RECOMMENDATIONS: Staff recommends that the City Council take the following actions: 1)Accept the grant award from Kaiser Foundation Hospitals; 2)Authorize the City Manager to execute the agreement, in a form acceptable to the City Attorney; and 3)Approve necessary budget amendments and adjust the appropriate fiscal year budgets accordingly. ANALYSIS: If accepted, the City of Azusa, Department of Community Resources would oversee the Kaiser Foundation Hospitals, grant funded project called, All in for Azusa’s Seniors and Teens: Emotional Wellbeing Post-COVID. Seniors and Teens have been groups especially hard hit by the COVID pandemic. Their emotional wellbeing has suffered and this project aims to create a network of care for both groups. This project will bring together existing organizations and programs and attempt to better integrate services so that residents may be better served holistically and to improve their mental and behavioral health. APPROVED CITY COUNCIL 11/15/2021 Kaiser Foundation Hospitals Grant Award Acceptance November 15, 2021 Page 2 FISCAL IMPACT: There is no fiscal impact associated with the recommended actions. Upon Council acceptance of the grant, Finance staff will amend the FY2021-22 and FY2022-23 budgets as appropriate and consistent with the grant award amount and term which is 12/1/2021 through 11/30/2022. Prepared by: Reviewed and Approved: Miki Carpenter Sergio Gonzalez Director of Community Resources City Manager Attachment: 1) Letter of Agreement 1 of 4 LETTER OF AGREEMENT KAISER FOUNDATION HOSPITALS, BALDWIN PARK COMMUNITY BENEFIT CHARITABLE CONTRIBUTIONS PROGRAM This Letter of Agreement (hereinafter “Agreement”) is entered into by and between Kaiser Foundation Hospitals, a California nonprofit, public benefit corporation (hereinafter “KFH”) and City of Azusa, a California nonprofit, public benefit corporation, that is exempt from federal income tax under section 501(c)(3) of the Internal Revenue Code or a charter city organized in the State of California and not subject to federal or state income tax or a legally recognized school district organized in the State of California and not subject to federal or state income tax or a political subdivision of the State of California and not subject to federal or state income tax. This Agreement sets forth the understanding of the parties hereto as to the terms and conditions under which KFH shall donate funds in the amount of $26,876.25 for a 12 month funding period beginning 12/1/2021 through 11/30/2022 for All in for Azusa's Seniors and Teens: Emotional Wellbeing Post-COVID. Such terms and conditions are as follows: 1.Tax Exemption Status: Grantee represents that at all times relevant herein, it is a California nonprofit, public benefit corporation, that is exempt from federal income tax under section 501(c)(3) of the Internal Revenue Code or a charter city organized in the State of California and not subject to federal or state income tax or a legally recognized school district organized in the State of California and not subject to federal or state income tax or a political subdivision of the State of California and not subject to federal or state income tax. 2.Purpose of Grant. Grantee shall use entire Grant to support the goals, objectives, activities, and outcomes as stated in the Grant Summary. 3.Expenditure of Funds. This Grant (together with any income earned upon investment of grant funds) may not be expended for any other purpose without KFH’s prior written approval. 4.Prohibited Uses. In no event shall Grantee use any of the funds from this Grant to (a) support a political campaign, (b) support or attempt to influence any government legislation, except making available the results of non-partisan analysis, study or research, or (c) grant an award to another party or for any purpose other than one specified in Section 170(c)(2)(b) of the Internal Revenue Code of 1986 as amended. 5.Return of Funds. KFH reserves the right to discontinue, modify or withhold payments to be made under this Agreement or to require a total or partial return of any funds, including any unexpended funds under the following conditions: (a)If KFH, in its sole discretion, determines that the Grantee has not performed in accordance with this Agreement or has failed to comply with any term or condition of this Agreement. (b)If Grantee loses its status as an eligible Grantee under Paragraph 1 above. (c)Any portion of the funds is not used for the approved purpose (d)Such action is necessary to comply with the requirements of any law or regulation applicable to Grantee or to KFH or to this Grant. DocuSign Envelope ID: 900C32BF-EC47-4611-8DA6-08CD59DE6616 Attachment 1 2 of 4 6. Records, Audits and Site Visits. KFH is authorized to conduct audits, including on-site audits, at any time during the term of this Grant and within four years after completion of the Grant. Grantee shall allow KFH and its representatives, at its request, to have reasonable access during regular business hours to Grantee’s files, records, accounts, personnel and client or other beneficiaries for the purpose of making such audits, verifications or program evaluations as KFH deems necessary or appropriate concerning this Grant. Grantee shall maintain accounting records sufficient to identify the Grant and to whom and for what purpose such funds are expended for at least four (4) years after the Grant has been expended. 7. No Assignment or Delegation. Grantee may not assign, or otherwise transfer, any rights or delegates any of Grantee’s obligations under this Agreement without prior written approval from KFH. 8. Records and Reports. Grantee shall submit written progress report(s) to KFH in accordance with the due dates stated on the Grant Summary (Attachment). Grantee shall be primarily responsible for the content of the evaluation report. If KFH determines IRB approval is necessary, as part of the evaluation process, Grantee shall follow KFH IRB approval processes and procedures. 9. Required Notification. Grantee is required to provide KFH with immediate written notification of any change in Grantee’s tax exempt status or when Grantee is unable to expend the grant funds for the approved purposes described in the Work Plan. 10. Identification of KFH. Grantee shall identify KFH as a supporting organization in all published material relating to the subject matter of this Grant. Whenever possible and appropriate, Grantee shall publicly acknowledge KFH for this Grant. 11. Equal Employment Opportunity. Grantee agrees to comply with and be bound by the nondiscrimination and affirmative action clauses contained in: Executive Order 11246, as amended, relative to equal opportunity for all persons without regard to race, color, religion, sex or national origin; the Vocational Rehabilitation Act of 1973, as amended, relative to the employment of qualified handicapped individuals without discrimination based upon their physical or mental handicaps; the Vietnam Era Veterans Readjustment Assistance Act of 1974, as amended, relative to the employment of disabled veterans and veterans of the Vietnam Era, and the implementing rules and regulations prescribed by the Secretary of Labor in Title 41, Part 60 of the Code of Federal Regulations (CFR). 12. Immigration Act Requirements. Grantee shall comply during the term of this Agreement with the provisions of the Immigration Reform and Control Act of 1986 and any regulations promulgated thereunder. Grantee hereby certifies that it has obtained a properly completed Employment Eligibility Certificate (INS Form I-9) for each worker performing services related to the program described in the Work Plan. 13. Licensing and Credentials. Grantee agrees to maintain, in full force and effect, all required governmental or professional licenses and credentials for itself, its facilities and for its employees and all other persons engaged in work in conjunction with this Grant. DocuSign Envelope ID: 900C32BF-EC47-4611-8DA6-08CD59DE6616 3 of 4 14. Payment of Grant. First payment by KFH will be contingent upon a signed Agreement between KFH and Grantee. Subsequent payments (if any) are contingent upon compliance with this Agreement, including timely receipt of reports as outlined in Paragraph 8 above. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date first above written. Kaiser Foundation Hospitals By: /\dsa1/ /\dda1/ Omar Oregel Area Chief Financial Officer Date Grantee By: /\dsa2/ /\dda2/ Miki Carpenter Director, Community Resources City of Azusa Date DocuSign Envelope ID: 900C32BF-EC47-4611-8DA6-08CD59DE6616 11/2/2021 LETTER OF AGREEMENT Attachment GRANT SUMMARY 4 of 4 DATE AUTHORIZED: 10/13/21 GRANTEE NAME: City of Azusa AMOUNT: $26,876.25 over 12 months FISCAL AGENT: N/A CONTACT, TITLE: Miki Carpenter, Director, Community Resources TELEPHONE: 626-633-2709 CB PROJECT MANAGER: Reyna Del Haro Phone: 626-851-5211 Email: Reyna.delharo@kp.org GRANT PURPOSE: All in for Azusa's Seniors and Teens: Emotional Wellbeing Post-COVID GRANT PERIOD: Start date: 12/1/2021 End Date: 11/30/2022 NARRATIVE AND FINANCIAL REPORTS DUE: Requirement Due Date Progress Report N/A Final Report 1/1/2023 DocuSign Envelope ID: 900C32BF-EC47-4611-8DA6-08CD59DE6616