Loading...
HomeMy WebLinkAboutAgenda - December 13, 2021 12/13/2021 - 1 - AGENDA SPECIAL MEETING OF THE CITY COUNCIL, THE SUCCESSOR AGENCY TO THE FORMER REDEVELOPMENT AGENCY, THE PUBLIC FINANCING AUTHORITY OF THE CITY OF AZUSA CORONAVIRUS (COVID-19) ADVISORY This City Council Meeting will be in-person and open to the public, observing strict COVID-19 safety precautions. All those attending in-person are required to follow posted guidelines. Those wishing to participate during Public Comment may do so in-person at the Azusa Auditorium, or may submit written public comments by emailing PublicComment@azusaca.gov. Emailed public comments are due by 5:30 p.m. and shall be limited to no more than 250 words. Written public comments will be provided to the City Council and will be part of the record but will not be read aloud. View the City Council meeting live on the City’s website https://www.ci.azusa.ca.us/1389/Watch-Meetings- Online, or on Channel 3 (Spectrum). Archived video of recorded meetings is also available on the City website. AZUSA AUDITORIUM – OPEN TO THE PUBLIC MONDAY, DECEMBER 13, 2021 213 EAST FOOTHILL BOULEVARD 6:30 P.M. Closed Session AZUSA, CA 91702 7:30 P.M. Meeting AZUSA CITY COUNCIL ROBERT GONZALES MAYOR JESSE AVILA, JR. EDWARD J. ALVAREZ MAYOR PRO-TEM COUNCILMEMBER ANDREW N. MENDEZ DENNIS BECKWITH COUNCILMEMBER COUNCILMEMBER 6:30 P.M. 1. Call to Order 2. Roll Call 12/13/2021 - 2 - CLOSED SESSION NOTICE TO THE PUBLIC FOR CLOSED SESSION Prior to going into closed session the City Council will convene in the Auditorium serving as Council Chambers to take public comment on the closed session items only. General public comment will be provided for during the regular portion of the meeting beginning at 7:30 P.M. 1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION Pursuant to California Government Code, Section 54957. Title: City Manager 7:30 P.M. - SPECIAL MEETING OF THE CITY COUNCIL, THE SUCCESSOR AGENCY, THE PUBLIC FINANCING AUTHORITY. NOTICE TO THE PUBLIC FOR SPECIAL MEETING. In compliance with Government Code Section 54957.5, copies of staff reports or other written documentation relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk - 213 E. Foothill Blvd.; copies for public view are at the Azusa City Library - 729 N. Dalton Ave., Azusa Police Department Lobby - 725 N. Alameda Ave., and the City of Azusa Web Page www.azusaca.gov. Persons who wish to speak during the Public Participation portion of the Agenda or on a Public Hearing item, shall fill out a card requesting to speak and shall submit it to the City Clerk prior to 7:30 P.M.; cards submitted after this time will not be accepted. A. PRELIMINARY BUSINESS 1. Call to Order 2. Roll Call 3. Flag Salute 4. Invocation – Pastor Felix Garcia, Centro Esperanza 5. Closed Session Report by the City Attorney CEREMONIAL - None B. PUBLIC PARTICIPATION – Limited to items listed on this Special Meeting Notice. This time has been set aside for persons in the audience to make public comments on items listed on this Agenda only. Members of the audience will have the opportunity to address the City Council/Agency Board about public hearing items at the time the public hearing is held. Under the provisions of the Brown Act, the Council/Agency Board is prohibited from taking action on oral requests, but may refer the matter to staff or to a subsequent meeting. The Council/Agency Board will respond after public comment has been received. Each person or representative of a group shall be allowed to speak without interruption for up to five (5) continuous minutes, subject to compliance with applicable meeting rules. Questions to the speaker or responses to the speaker's questions or comments shall be handled after the speaker has completed his/her comments. Public Participation will be limited to sixty (60) minutes. C. REPORTS, UPDATES, AND ANNOUNCEMENTS FROM STAFF/COUNCIL 1. City Manager Communications. 2. OneLegacy Update. 12/13/2021 - 3 - D. SCHEDULED ITEMS 1. PUBLIC HEARING - REFUSE AND ORGANICS RATE ADJUSTMENT PUBLIC HEARING AND FIRST READING OF MANDATORY WASTE DISPOSAL ORDINANCE AND MODEL WATER EFFICIENT LANDSCAPE ORDINANCE. RECOMMENDED ACTION: 1) Open the Public Hearing, receive public testimony, and close the Public Hearing; 2) Adopt Resolution No. 2021-C55 approving the annual refuse collection and organic waste recycling rate adjustment for Arakelian Enterprises, Inc. dba Athens Services effective January 1, 2022 and if approved to be adjusted by Consumer Price Index (CPI) beginning July 1, 2022 and every July 1st thereafter for a five-year period, through and including adjustments on or after July 1, 2026; 3) Waive further reading, read by title only, First Reading of Ordinance No. 2021-07 amending and restating Article II of Chapter 58 of the City of Azusa Municipal Code, Waste Disposal and Recycling; and 4) Waive further reading, read by title only, First Reading of Ordinance No. 2021-08 amending and restating Section 88.34.080 of the Azusa Municipal Code relating to the adoption of the California State Model Water Efficient Landscaping Ordinance (codified at California Code of Regulations, Title 23, Division 2, Chapter 2.7, Section 490 et seq.) and any amendments thereto. 2. FIRST READING – AMENDED AND RESTATED ORDINANCE REVISING CHAPTER 2, ARTICLE VII. – BIDDING AND CONTRACTING, AND OTHER PURCHASES OF PROJECT, SUPPLIES, SERVICES AND EQUIPMENT. RECOMMENDED ACTION: 1) Waive further reading, read by title only, and introduce Ordinance No. 2021-09; and AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA AMENDING AND RESTATING ARTICLE VII, CHAPTER 2 OF THE AZUSA MUNICIPAL CODE RELATING TO BIDDING, CONTRACTING AND PURCHASES OF PROJECTS, SUPPLIES, SERVICES AND EQUIPMENT 2) Review and adopt the attached Purchasing Policies and Procedures Manual. 3. AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA ADDING SECTION 66-472 – URBAN LOT SPLITS AND SECTION 88.42.250 – TWO-UNIT PROJECTS OF THE CITY OF AZUSA MUNICIPAL CODE RELATING TO URBAN LOT SPLITS AND TWO- UNIT PROJECTS AND DETERMINING THE ORDINANCE TO BE EXEMPT FROM CEQA. RECOMMENDED ACTION: 1. Adopt Urgency Ordinance No. 2021-10 AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA ADDING SECTION 66-472 – URBAN LOT SPLITS AND SECTION 88.42.250 – TWO-UNIT PROJECTS OF THE CITY OF AZUSA MUNICIPAL CODE RELATING TO URBAN LOT SPLITS AND TWO-UNIT PROJECTS AND DETERMINING THE ORDINANCE TO BE EXEMPT FROM CEQA 12/13/2021 - 4 - 4. CHANGES TO CIVIL SERVICE RULES FOR ACTING PAY, PROVISIONAL APPOINTMENTS AND CERTIFICATION OF ELIGIBILITY LISTS. RECOMMENDED ACTION: 1) Adopt Resolution No. 2021-C58 amending the Civil Service Rules for acting pay and provisional appointments; and 2) Adopt Resolution No. 2021-C59 amending the Civil Service Rules for certifying eligibility lists. E. CONSENT CALENDAR – CITY COUNCIL The Consent Calendar adopting the printed recommended actions will be enacted with one vote. If Councilmembers or Staff wish to address any item on the Consent Calendar individually, it will be considered under SPECIAL CALL ITEMS. 1. MINUTES OF THE SPECIAL MEETING SEPTEMBER 28, 2021. RECOMMENDED ACTION: Approve minutes as written. 2. RESOLUTION AUTHORIZING PAYMENTS OF WARRANTS BY THE CITY DATED NOVEMBER 10, 2021 THROUGH DECEMBER 8, 2021. RECOMMENDED ACTION: Adopt Resolution No. 2021-C56 allowing certain claims and demands and specifying the funds out of which the same are to be paid. 3. HUMAN RESOURCES ACTION ITEMS. RECOMMENDED ACTION: Approve the following Personnel Action Requests in accordance with the City of Azusa Civil Service Rules and applicable Memorandum of Understanding(s); and Approve a Side Letter of Agreement with the Azusa Police Officers Association relating to premium pay for K-9 handling. 4. CONSIDERATION OF A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, RATIFYING THE PROCLAMATION OF A STATE OF EMERGENCY BY GOVERNOR NEWSOM (MARCH 4, 2020), AND AUTHORIZING REMOTE TELECONFERENCE MEETINGS OF THE LEGISLATIVE BODIES OF THE CITY OF AZUSA PURSUANT TO ASSEMBLY BILL 361. RECOMMENDED ACTION: Adopt Resolution No. 2021-C57, ratifying the proclamation of a State of Emergency by Governor Newsom (March 4, 2020), and authorizing remote teleconference meetings of the Legislative Bodies of the City of Azusa pursuant to Assembly Bill 361. 12/13/2021 - 5 - 5. APPROVAL OF TEMPORARY LICENSE AGREEMENT BETWEEN AZUSA AND ATHENS SERVICES FOR USE OF CITY PROPERTY AT 275 W. PARAMOUNT STREET. RECOMMENDED ACTION: Approve a temporary license agreement between the City of Azusa (City) and Arakelian Enterprises, Inc. dba Athens Services (Franchised Hauler) for the staging, storage, and distribution of refuse collection carts for implementation of automated refuse collection pursuant to refuse and recycling franchise agreement; and Authorize the City Manager to execute the Temporary License Agreement, in a form acceptable to the City Attorney, on behalf of the City. 6. APPROVAL OF AMENDED AND RESTATED FACILITIES USE AGREEMENT AMENDMENT No. 1 FOR USE OF CITY FACILITIES INCLUDING MEMORIAL PARK LOCATED AT 320 N. ORANGE PLACE FOR COVID-19 TESTING BY AND BETWEEN COUNTY OF LOS ANGELES AND CITY OF AZUSA. RECOMMENDED ACTION: Review and approve the Amended and Restated Facilities Use Agreement Amendment No. 1 for use of city facilities for COVID testing, by and between the County of Los Angeles and the City of Azusa; and Authorize the City Manager to execute the Amended and Restated Facilities Use Agreement Amendment No. 1 for use of City Facilities, in a form acceptable to the City Attorney, on behalf of the City. 7. AWARD CONTRACT FOR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) SIDEWALK AND ADA IMPROVEMENTS PROJECT NO. 602307-21. RECOMMENDED ACTION: Award a construction contract in the amount of $120,175, which includes 10% for contingency for potential change orders as needed, to Kalban, Inc. for the CDBG Sidewalk and ADA Improvements Project No. 602307-21; and Authorize the City Manager to execute a contract, in a form acceptable to the City Attorney, on behalf of the City. 8. CITY TREASURER’S STATEMENT OF CASH AND INVESTMENT BALANCES FOR THE MONTH OF SEPTEMBER 2021. RECOMMENDED ACTION: Receive, review, and file the City Treasurer’s Report for the month of September 2021. 9. REQUEST TO APPROVE PROFESSIONAL SERVICES AGREEMENT (PSA) WITH RRM DESIGN GROUP TO CONDUCT THE 1ST CITYWIDE OBJECTIVE DESIGN STANDARDS. RECOMMENDED ACTION: Approve a Professional Services Agreement (PSA) with RRM Design Group to conduct the Citywide Objective Design Standards in an amount to exceed $199,360.00 plus an allowance of $19,936.00 (10%) for contingencies for a total contract amount of $219,296.00; and Authorize the City Manager to prepare and execute the agreements, in a form acceptable to the City Attorney, on behalf of the City. 12/13/2021 - 6 - 10. APPROVE ANNUAL MAINTENANCE AGREEMENT WITH MOTOROLA SOLUTIONS. RECOMMENDED ACTION: Approve a maintenance agreement with Motorola Solutions for all current software programs for the period of December 1, 2021 through November 30, 2022 in the amount of $79,781.57; and authorize the City Manager to execute the maintenance agreement, in a form acceptable to the City Attorney, on behalf of the City. 11. THIRD AMENDMENT TO PROFESSIONAL SERVICE AGREEMENT BETWEEN THE CITY OF AZUSA AND TRANSTECH ENGINEERS INC., TO PROVIDE CONTRACT PLAN REVIEW AND INSPECTION SERVICES. RECOMMENDED ACTION: Approve the third amendment to the Professional Services Agreement with Transtech Engineers Inc. to increase the total contract amount to $450,000 to provide plan review and inspection services; Approve a budget amendment in the amount of $200,000 for fiscal year 2021/2022 for plan review and inspection services; and Authorize the City Manager to execute an amendment, in a form acceptable to the City Attorney on behalf of the City. 12. REQUEST TO APPROVE THE FIFTH AMENDMENT TO THE DISPOSITION AND DEVELOPMENT AGREEMENT AND APPROVE A REVISED GRANT DEED FOR THE PARCELS LOCATED AT THE SOUTHEAST CORNER OF AZUSA AVENUE AND NINTH STREET GENERALLY KNOWN AS 800 N. AZUSA AVE. (APNs 8608-025-902, 8608-025-907, 8608-025-908, 8608-025-909, 8608-025-910 AND A PORTION OF 8608-025-914). RECOMMENDED ACTION: Approve in substantially final form the Fifth Amendment to the Disposition and Development Agreement; Approve a revised Grant Deed; and Authorize the City Manager to execute the agreements, in a form acceptable to the City Attorney and to take any additional actions necessary to conclude the transactions provided there is no additional cost to the City or the Successor Agency. 13. AWARD CONTRACTS FOR CITY HALL NORTH UPGRADES PROJECT NO. 66622D-7125 – PAINTING AND FLOORING. RECOMMENDED ACTION: Award a not-to-exceed contract in the amount of $43,147.50, which includes a 10% contingency for potential change orders as needed, to Trademark Painting, Inc.; Award a not-to-exceed contract in the amount of $79,420.86, which includes a 10% contingency for potential change orders as needed, to DPD Construction, Inc.; and Authorize the City Manager to execute contracts, in a form acceptable to the City Attorney, on behalf of the City. 14. INCREASE IN LATERAL POLICE DISPATCHER RECRUITMENT INCENTIVE. RECOMMENDED ACTION: Adopt Resolution No. 2021-C60 authorizing the Lateral Police Dispatcher Recruitment Incentive to be increased to $10,000. 12/13/2021 - 7 - F. CONSENT CALENDAR - SUCCESSOR AGENCY RELATED BUSINESS. 1. RESOLUTION AUTHORIZING PAYMENT OF WARRANTS BY THE SUCCESSOR AGENCY DATED OCTOBER 14, 2021 THROUGH DECEMBER 8, 2021. RECOMMENDED ACTION: 1) Adopt Resolution No. 2021-R15 allowing certain claims and demands to be paid out of Successor Agency Funds. G. ADJOURNMENT The meeting will be adjourned in memory of Peter Xavier Contreras, Lifelong Azusa Resident. We adjourn in solemn honor of those Azusans who we’ve lost to Covid-19. UPCOMING MEETINGS: December 20, 2021, 6:30 p.m. Closed Session, 7:30 p.m. Regular Meeting – Cancelled January 3, 2022, 6:30 p.m. Closed Session, 7:30 p.m. Regular Meeting – Cancelled January 18, 2022, 6:30 p.m. Closed Session, 7:30 p.m. Regular Meeting In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a city meeting, please contact the City Clerk at 626-812-5229. Notification three (3) working days prior to the meeting when special services are needed will assist staff in assuring that reasonable arrangements can be made to provide access to the meeting. CERTIFICATION I, Adrian Garcia, MMC, Chief Deputy City Clerk of the City of Azusa, or my designee, hereby certify under penalty of perjury that a true, accurate copy of the foregoing agenda was posted on December 9, 2021, seventy- two (72) hours prior to the meeting per Government Code 54954.2 at the City Clerk’s Office, 213 E. Foothill Blvd.; the lobby of the Police Department, 725 N. Alameda Ave.; the Civic Auditorium, 213 E. Foothill Blvd.; the City Library, 729 N. Dalton Ave.; and on the City’s Web Page at www.azusaca.gov. ______________________________________ Adrian Garcia, MMC Chief Deputy City Clerk Azusa City Clerk’s Office NOTICE AND CALL OF A SPECIAL MEETING OF THE CITY COUNCIL OF THE CITY OF AZUSA TO THE MEMBERS OF THE CITY COUNCIL OF THE CITY OF AZUSA AND THE CITY CLERK: NOTICE IS HEREBY GIVEN that a Special Meeting of the City Council is hereby called pursuant to Government Code Section 54956, to be held on Monday, December 13, 2021, at 6:30 p.m., at the Azusa Auditorium, – Open to the Public, located at 213 E. Foothill Blvd, Azusa, California, for the purpose of considering the following: 6:30 P.M. 1. Call To Order 2. Roll Call CLOSED SESSION 1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION Pursuant to California Government Code, Section 54957. Title: City Manager 7:30 P.M. A. PRELIMINARY BUSINESS 1. Call to Order 2. Roll Call 3. Flag Salute 4. Invocation – Pastor Felix Garcia, Centro Esperanza 5.Closed Session Report by the City Attorney CEREMONIAL - None B. PUBLIC PARTICIPATION – Limited to items listed on this Special Meeting Notice. C. REPORTS, UPDATES, AND ANNOUNCEMENTS FROM STAFF/COUNCIL 1. City Manager Communications. 2. OneLegacy Update. D. SCHEDULED ITEMS 1. PUBLIC HEARING - REFUSE AND ORGANICS RATE ADJUSTMENT PUBLIC HEARING AND FIRST READING OF MANDATORY WASTE DISPOSAL ORDINANCE AND MODEL WATER EFFICIENT LANDSCAPE ORDINANCE. RECOMMENDED ACTION: 1) Open the Public Hearing, receive public testimony, and close the Public Hearing; 2) Adopt Resolution No. 2021-C55 approving the annual refuse collection and organic waste recycling rate adjustment for Arakelian Enterprises, Inc. dba Athens Services effective January 1, 2022 and if approved to be adjusted by Consumer Price Index (CPI) beginning July 1, 2022 and every July 1st thereafter for a five-year period, through and including adjustments on or after July 1, 2026; 3) Waive further reading, read by title only, First Reading of Ordinance No. 2021-07 amending and restating Article II of Chapter 58 of the City of Azusa Municipal Code, Waste Disposal and Recycling; and 4) Waive further reading, read by title only, First Reading of Ordinance No. 2021-08 amending and restating Section 88.34.080 of the Azusa Municipal Code relating to the adoption of the California State Model Water Efficient Landscaping Ordinance (codified at California Code of Regulations, Title 23, Division 2, Chapter 2.7, Section 490 et seq.) and any amendments thereto. 2. FIRST READING – AMENDED AND RESTATED ORDINANCE REVISING CHAPTER 2, ARTICLE VII. – BIDDING AND CONTRACTING, AND OTHER PURCHASES OF PROJECT, SUPPLIES, SERVICES AND EQUIPMENT. RECOMMENDED ACTION: 1) Waive further reading, read by title only, and introduce Ordinance No. 2021-09; and AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA AMENDING AND RESTATING ARTICLE VII, CHAPTER 2 OF THE AZUSA MUNICIPAL CODE RELATING TO BIDDING, CONTRACTING AND PURCHASES OF PROJECTS, SUPPLIES, SERVICES AND EQUIPMENT 2) Review and adopt the attached Purchasing Policies and Procedures Manual. 3. AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA ADDING SECTION 66-472 – URBAN LOT SPLITS AND SECTION 88.42.250 – TWO-UNIT PROJECTS OF THE CITY OF AZUSA MUNICIPAL CODE RELATING TO URBAN LOT SPLITS AND TWO-UNIT PROJECTS AND DETERMINING THE ORDINANCE TO BE EXEMPT FROM CEQA. RECOMMENDED ACTION: 1. Adopt Urgency Ordinance No. 2021-10 AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA ADDING SECTION 66-472 – URBAN LOT SPLITS AND SECTION 88.42.250 – TWO- UNIT PROJECTS OF THE CITY OF AZUSA MUNICIPAL CODE RELATING TO URBAN LOT SPLITS AND TWO-UNIT PROJECTS AND DETERMINING THE ORDINANCE TO BE EXEMPT FROM CEQA 4. CHANGES TO CIVIL SERVICE RULES FOR ACTING PAY, PROVISIONAL APPOINTMENTS AND CERTIFICATION OF ELIGIBILITY LISTS. RECOMMENDED ACTION: 1) Adopt Resolution No. 2021-C58 amending the Civil Service Rules for acting pay and provisional appointments; and 2) Adopt Resolution No. 2021-C59 amending the Civil Service Rules for certifying eligibility lists. E. CONSENT CALENDAR – CITY COUNCIL 1. MINUTES OF THE SPECIAL MEETING SEPTEMBER 28, 2021. RECOMMENDED ACTION: Approve minutes as written. 2. RESOLUTION AUTHORIZING PAYMENTS OF WARRANTS BY THE CITY DATED NOVEMBER 10, 2021 THROUGH DECEMBER 8, 2021. RECOMMENDED ACTION: Adopt Resolution No. 2021-C56 allowing certain claims and demands and specifying the funds out of which the same are to be paid. 3. HUMAN RESOURCES ACTION ITEMS. RECOMMENDED ACTION: Approve the following Personnel Action Requests in accordance with the City of Azusa Civil Service Rules and applicable Memorandum of Understanding(s); and Approve a Side Letter of Agreement with the Azusa Police Officers Association relating to premium pay for K-9 handling. 4. CONSIDERATION OF A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, RATIFYING THE PROCLAMATION OF A STATE OF EMERGENCY BY GOVERNOR NEWSOM (MARCH 4, 2020), AND AUTHORIZING REMOTE TELECONFERENCE MEETINGS OF THE LEGISLATIVE BODIES OF THE CITY OF AZUSA PURSUANT TO ASSEMBLY BILL 361. RECOMMENDED ACTION: Adopt Resolution No. 2021-C57, ratifying the proclamation of a State of Emergency by Governor Newsom (March 4, 2020), and authorizing remote teleconference meetings of the Legislative Bodies of the City of Azusa pursuant to Assembly Bill 361. 5. APPROVAL OF TEMPORARY LICENSE AGREEMENT BETWEEN AZUSA AND ATHENS SERVICES FOR USE OF CITY PROPERTY AT 275 W. PARAMOUNT STREET. RECOMMENDED ACTION: Approve a temporary license agreement between the City of Azusa (City) and Arakelian Enterprises, Inc. dba Athens Services (Franchised Hauler) for the staging, storage, and distribution of refuse collection carts for implementation of automated refuse collection pursuant to refuse and recycling franchise agreement; and Authorize the City Manager to execute the Temporary License Agreement, in a form acceptable to the City Attorney, on behalf of the City. 6. APPROVAL OF AMENDED AND RESTATED FACILITIES USE AGREEMENT AMENDMENT No. 1 FOR USE OF CITY FACILITIES INCLUDING MEMORIAL PARK LOCATED AT 320 N. ORANGE PLACE FOR COVID-19 TESTING BY AND BETWEEN COUNTY OF LOS ANGELES AND CITY OF AZUSA. RECOMMENDED ACTION: Review and approve the Amended and Restated Facilities Use Agreement Amendment No. 1 for use of city facilities for COVID testing, by and between the County of Los Angeles and the City of Azusa; and Authorize the City Manager to execute the Amended and Restated Facilities Use Agreement Amendment No. 1 for use of City Facilities, in a form acceptable to the City Attorney, on behalf of the City. 7. AWARD CONTRACT FOR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) SIDEWALK AND ADA IMPROVEMENTS PROJECT NO. 602307-21. RECOMMENDED ACTION: Award a construction contract in the amount of $120,175, which includes 10% for contingency for potential change orders as needed, to Kalban, Inc. for the CDBG Sidewalk and ADA Improvements Project No. 602307-21; and Authorize the City Manager to execute a contract, in a form acceptable to the City Attorney, on behalf of the City. 8. CITY TREASURER’S STATEMENT OF CASH AND INVESTMENT BALANCES FOR THE MONTH OF SEPTEMBER 2021. RECOMMENDED ACTION: Receive, review, and file the City Treasurer’s Report for the month of September 2021. 9. REQUEST TO APPROVE PROFESSIONAL SERVICES AGREEMENT (PSA) WITH RRM DESIGN GROUP TO CONDUCT THE 1ST CITYWIDE OBJECTIVE DESIGN STANDARDS. RECOMMENDED ACTION: Approve a Professional Services Agreement (PSA) with RRM Design Group to conduct the Citywide Objective Design Standards in an amount to exceed $199,360.00 plus an allowance of $19,936.00 (10%) for contingencies for a total contract amount of $219,296.00; and Authorize the City Manager to prepare and execute the agreements, in a form acceptable to the City Attorney, on behalf of the City. 10. APPROVE ANNUAL MAINTENANCE AGREEMENT WITH MOTOROLA SOLUTIONS. RECOMMENDED ACTION: Approve a maintenance agreement with Motorola Solutions for all current software programs for the period of December 1, 2021 through November 30, 2022 in the amount of $79,781.57; and authorize the City Manager to execute the maintenance agreement, in a form acceptable to the City Attorney, on behalf of the City. 11. THIRD AMENDMENT TO PROFESSIONAL SERVICE AGREEMENT BETWEEN THE CITY OF AZUSA AND TRANSTECH ENGINEERS INC., TO PROVIDE CONTRACT PLAN REVIEW AND INSPECTION SERVICES. RECOMMENDED ACTION: Approve the third amendment to the Professional Services Agreement with Transtech Engineers Inc. to increase the total contract amount to $450,000 to provide plan review and inspection services; Approve a budget amendment in the amount of $200,000 for fiscal year 2021/2022 for plan review and inspection services; and Authorize the City Manager to execute an amendment, in a form acceptable to the City Attorney on behalf of the City. 12. REQUEST TO APPROVE THE FIFTH AMENDMENT TO THE DISPOSITION AND DEVELOPMENT AGREEMENT AND APPROVE A REVISED GRANT DEED FOR THE PARCELS LOCATED AT THE SOUTHEAST CORNER OF AZUSA AVENUE AND NINTH STREET GENERALLY KNOWN AS 800 N. AZUSA AVE. (APNs 8608-025-902, 8608-025-907, 8608-025-908, 8608-025-909, 8608-025-910 AND A PORTION OF 8608-025-914). RECOMMENDED ACTION: Approve in substantially final form the Fifth Amendment to the Disposition and Development Agreement; Approve a revised Grant Deed; and Authorize the City Manager to execute the agreements, in a form acceptable to the City Attorney and to take any additional actions necessary to conclude the transactions provided there is no additional cost to the City or the Successor Agency. 13. AWARD CONTRACTS FOR CITY HALL NORTH UPGRADES PROJECT NO. 66622D- 7125 – PAINTING AND FLOORING. RECOMMENDED ACTION: Award a not-to-exceed contract in the amount of $43,147.50, which includes a 10% contingency for potential change orders as needed, to Trademark Painting, Inc.; Award a not-to-exceed contract in the amount of $79,420.86, which includes a 10% contingency for potential change orders as needed, to DPD Construction, Inc.; and Authorize the City Manager to execute contracts, in a form acceptable to the City Attorney, on behalf of the City. 14. INCREASE IN LATERAL POLICE DISPATCHER RECRUITMENT INCENTIVE. RECOMMENDED ACTION: Adopt Resolution No. 2021-C60 authorizing the Lateral Police Dispatcher Recruitment Incentive to be increased to $10,000. F. CONSENT CALENDAR - SUCCESSOR AGENCY RELATED BUSINESS. 1. RESOLUTION AUTHORIZING PAYMENT OF WARRANTS BY THE SUCCESSOR AGENCY DATED OCTOBER 14, 2021 THROUGH DECEMBER 8, 2021. RECOMMENDED ACTION: 1) Adopt Resolution No. 2021-R15 allowing certain claims and demands to be paid out of Successor Agency Funds. G. ADJOURNMENT The meeting will be adjourned in memory of Peter Xavier Contreras, Lifelong Azusa Resident. We adjourn in solemn honor of those Azusans who we’ve lost to Covid-19. Dated: December 9, 2021 ________________________ _____________________________ Robert Gonzales, Mayor Jeffrey L. Cornejo, Jr., City Clerk DECLARATION OF NOTIFICATION AND POSTING: I, Adrian Garcia, MMC, Chief Deputy City Clerk of the City of Azusa, or my designee, hereby certify that on the 9th day of December, 2021, I e-mailed a true copy of the above notice as follows: Councilmember Andrew N. Mendez San Gabriel Valley Tribune Councilmember Dennis Beckwith 605 E. Huntington Drive, Suite 100 Councilmember Edward J. Alvarez Monrovia, CA 91016 Mayor Pro-Tem Jesse Avila, Jr. Attn: Daniel Tedford Mayor Robert Gonzales daniel.tedford@langnews.com NOTE: Above addresses on file and posted said notice in the City Clerk’s Office and the Civic Auditorium, 213 E. Foothill Blvd.; the Police Department Lobby, 725 N. Alameda Ave., the City Library, 729 N. Dalton Ave.; and on the City’s Web Page at www.azusaca.gov. on December 9, 2021. I declare under penalty of perjury that the foregoing statement is true and correct. ________________________________ Adrian Garcia, MMC, Declarant