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Home My WebLink AboutE-10 Staff Reoprt - Motorola Maintenance Agreement 21-22CONSENT ITEM E-10 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL VIA: SERGIO GONZALEZ, CITY MANAGER FROM: MIKE BERTELSEN, CHIEF OF POLICE DATE: DECEMBER 13, 2021 SUBJECT: APPROVE ANNUAL MAINTENANCE AGREEMENT WITH MOTOROLA SOLUTIONS BACKGROUND: On November 18, 2014, the City Council authorized the Police Department to purchase a Computer Aided Dispatch (CAD), Records Management System (RMS), and Mobile Data Computer (MDC), integrated software system from Spillman Technologies, Incorporated which is now Motorola Solutions. In order to maintain the system and to receive the latest enhancements and most updated versions of software, the City Council approved an annual maintenance agreement. The proposed action approves a maintenance agreement with Motorola Solutions for all current software programs for an additional year (December 1, 2021 through November 30, 2022) in the amount of $79,781.57. RECOMMENDATION: Staff recommends the City Council take the following actions: Approve a maintenance agreement with Motorola Solutions for all current software programs for the period of December 1, 2021 through November 30, 2022 in the amount of $79,781.57; and authorize the City Manager to execute the maintenance agreement, in a form acceptable to the City Attorney, on behalf of the City. APPROVED CITY COUNCIL 12/13/2021 Motorola Agreement December 13, 2021 Page 2 ANALYSIS: As part of the original Spillman Purchase and Licensing Agreement, now Motorola Solutions, the cost of maintenance was estimated and included in the documents when the purchase of the software was made; however, the maintenance component was not specifically voted on by the City Council at the time the contract was approved. Each year, the maintenance component varies based on the modules added since the original purchase; therefore, multi-year maintenance agreements are not available. This will be an annual renewal with the dollar amount slightly increasing until cancelled. Software maintenance is critical and must be maintained to improve performance, correct faults, and keep the database running at optimal levels. Motorola Solutions provides the latest enhancements and most updated versions of software which are regularly released and installed into the system when an agency purchases the maintenance agreement. In addition, they provide support technicians who are available 24 hours a day, 7 days a week to assist with any problems. Motorola Solutions is a sole source vendor to this maintenance software. In addition, AMC Section 2-517(a)(22) exempts from the bidding requirement the purchase of specialized computer hardware and software. FISCAL IMPACT: The Motorola Solutions annual software maintenance agreement was included in the FY 2021/22 adopted police department budget in the amount of $90,000 under account 10-20-941-000-6415. Prepared by: Fiscal Impact Reviewed By: Mike Bertelsen Talika M. Johnson Chief of Police Administrative Services Director Reviewed and Approved: Sergio Gonzalez City Manager Attachment: 1) Motorola Solutions Transaction Number # 8230346415 Motorola Solutions, Inc. 500 West Monroe Chicago IL 60661 United States Federal Tax ID: 36-1115800 ORIGINAL INVOICE Transaction Number Transaction Date Transaction Total 8230346415 01-NOV-2021 79,781.57 USD P.O. Number P.O. Date Customer Account No 1000412255 Visit our website at www.motorolasolutions.com Payment Terms Payment Due Date Net Due in 30 Days 01-DEC-2021 Bill To Address Ship To Address AZUSA POLICE DEPT, CITY OF ATTN: Accounts Payable 725 N ALAMEDA AVE Azusa CA 91702 United States AZUSA POLICE DEPT, CITY OF 725 N ALAMEDA AVE Azusa CA 91702 United States IMPORTANT INFORMATION For all invoice payment inquiries contact SLT8WB@motorolasolutions.com Telephone: +1(631) 883-4244 Fax: +1(631)883-4238 Sales Order(s): USC000202171-R02-AUG-21 14:54:20 SPECIAL INSTRUCTIONS / COMMENTS General Comment: Regular Invoice Please detach here and return the bottom portion with your payment _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Payment Coupon Transaction Number Customer Account No Payment Due Date Transaction Total Amount Paid 8230346415 1000412255 01-DEC-2021 79,781.57 USD Please put your Transaction Number and your Customer Account Number on your payment for prompt processing. AZUSA POLICE DEPT, CITY OF ATTN: Accounts Payable 725 N ALAMEDA AVE Azusa CA 91702 United States Payment Transfer Details CHICAGO WIRE Routing Transit Number: 026009593 ACH/EFT Routing Transit Number: 111000012 SWIFT: BOFAUS3N Bank Account No: 3756319819 Send Payments To: Motorola Solutions, Inc. 13104 Collections Center Drive Chicago IL 60693 United States Please provide your remittance details to: US.remittance@motorolasolutions.com DIVERSION CONTRARY TO EXPORT CONTROL LAW IS PROHIBITED Line Item # Item Number Description Qty.Unit Price (USD) Amount (USD) Equipment at Site:0001 1000412255 725 N ALAMEDA AVE Azusa CA 91702 United States 1 SSV00S00012A-SP CAD MAINTENANCE (ENHANCED) - STANDARD:01-DEC-2021:30- NOV-2022: Service From: 01-DEC-2021 Service To: 30-NOV-2022 1 4,847.43 4,847.43 2 SSV00S00154A-SP COMMUNITY DASHBOARD THIRD PARTY MAINTENANCE - STANDARD:01-DEC-2021:30-NOV-2022: Service From: 01-DEC-2021 Service To: 30-NOV-2022 1 2,736.88 2,736.88 3 SSV00S00164A-SP DATA WAREHOUSE INTERFACE MAINTENANCE - STANDARD:01- DEC-2021:30-NOV-2022: Service From: 01-DEC-2021 Service To: 30-NOV-2022 1 730.08 730.08 Motorola Solutions, Inc. 500 West Monroe Chicago IL 60661 United States Federal Tax ID: 36-1115800 ORIGINAL INVOICE Transaction Number Transaction Date Transaction Total 8230346415 01-NOV-2021 79,781.57 USD P.O. Number P.O. Date Customer Account No 1000412255 Visit our website at www.motorolasolutions.com Payment Terms Payment Due Date Net Due in 30 Days 01-DEC-2021 DIVERSION CONTRARY TO EXPORT CONTROL LAW IS PROHIBITED Line Item # Item Number Description Qty.Unit Price (USD) Amount (USD) 4 SSV00S00178A-SP DRIVER LICENSE SCANNING MAINTENANCE - STANDARD:01- DEC-2021:30-NOV-2022: Service From: 01-DEC-2021 Service To: 30-NOV-2022 1 730.08 730.08 5 SSV00S00181A-SP E9-1-1 INTERFACE MAINTENANCE - STANDARD:01-DEC-2021:30- NOV-2022: Service From: 01-DEC-2021 Service To: 30-NOV-2022 1 730.08 730.08 6 SSV00S00184A-SP EQUIPMENT MAINTENANCE MAINTENANCE - STANDARD:01-DEC- 2021:30-NOV-2022: Service From: 01-DEC-2021 Service To: 30-NOV-2022 1 1,212.17 1,212.17 7 SSV00S00190A-SP EVIDENCE BARCODE AND AUDITING MAINTENANCE - STANDARD:01-DEC-2021:30-NOV-2022: Service From: 01-DEC-2021 Service To: 30-NOV-2022 1 730.08 730.08 8 SSV00S00193A-SP EVIDENCE MANAGEMENT MAINTENANCE - STANDARD:01-DEC- 2021:30-NOV-2022: Service From: 01-DEC-2021 Service To: 30-NOV-2022 1 1,460.18 1,460.18 9 SSV00S00199A-SP FLEET MAINTENANCE MAINTENANCE - STANDARD:01-DEC- 2021:30-NOV-2022: Service From: 01-DEC-2021 Service To: 30-NOV-2022 1 730.08 730.08 10 SSV00S00262A-SP IMAGING MAINTENANCE - STANDARD:01-DEC-2021:30-NOV-2022: Service From: 01-DEC-2021 Service To: 30-NOV-2022 1 2,424.35 2,424.35 11 SSV00S00334A-SP MOBILE FIELD REPORT WITH FIELD INTERVIEW MAINTENANCE - STANDARD:01-DEC-2021:30-NOV-2022: Service From: 01-DEC-2021 Service To: 30-NOV-2022 1 4,847.43 4,847.43 12 SSV00S00015A-SP HUB MAINTENANCE (ENHANCED) - STANDARD:01-DEC-2021:30- NOV-2022: Service From: 01-DEC-2021 Service To: 30-NOV-2022 1 12,120.49 12,120.49 13 SSV00S00340A-SP MOBILE GENERIC ACCIDENT FORM MAINTENANCE - STANDARD:01-DEC-2021:30-NOV-2022: Service From: 01-DEC-2021 Service To: 30-NOV-2022 1 4,847.43 4,847.43 14 SSV00S00352A-SP MOBILE STATE & NATIONAL QUERIES MAINTENANCE - STANDARD:01-DEC-2021:30-NOV-2022: Service From: 01-DEC-2021 Service To: 30-NOV-2022 1 4,847.43 4,847.43 15 SSV00S00354A-SP MOBILE VOICELESS CAD MAINTENANCE - STANDARD:01-DEC- 2021:30-NOV-2022: Service From: 01-DEC-2021 Service To: 30-NOV-2022 1 4,847.43 4,847.43 16 SSV00S00405A-SP OFFENDER TRACKING MAINTENANCE - STANDARD:01-DEC- 2021:30-NOV-2022: Service From: 01-DEC-2021 Service To: 30-NOV-2022 1 1,460.18 1,460.18 17 SSV00S00438A-SP PIN MAPPING MAINTENANCE - STANDARD:01-DEC-2021:30-NOV- 2022: Service From: 01-DEC-2021 Service To: 30-NOV-2022 1 1,460.18 1,460.18 18 SSV00S00480A-SP SENTRYX GIS (GEOBASE) MAINTENANCE - STANDARD:01-DEC- 2021:30-NOV-2022: Service From: 01-DEC-2021 Service To: 30-NOV-2022 1 0.00 0.00 19 SSV00S00527A-SP TRAFFIC INFORMATION MAINTENANCE - STANDARD:01-DEC- 2021:30-NOV-2022: Service From: 01-DEC-2021 Service To: 30-NOV-2022 1 1,460.18 1,460.18 20 SSV00S00578A-SP XML LAW INTERFACE MAINTENANCE - STANDARD:01-DEC- 2021:30-NOV-2022: Service From: 01-DEC-2021 Service To: 30-NOV-2022 1 1,478.70 1,478.70 21 SSV00S00023A-SP COMPSTAT MANAGEMENT DASHBOARD THIRD PARTY 1 7,298.37 7,298.37 Motorola Solutions, Inc. 500 West Monroe Chicago IL 60661 United States Federal Tax ID: 36-1115800 ORIGINAL INVOICE Transaction Number Transaction Date Transaction Total 8230346415 01-NOV-2021 79,781.57 USD P.O. Number P.O. Date Customer Account No 1000412255 Visit our website at www.motorolasolutions.com Payment Terms Payment Due Date Net Due in 30 Days 01-DEC-2021 DIVERSION CONTRARY TO EXPORT CONTROL LAW IS PROHIBITED Line Item # Item Number Description Qty.Unit Price (USD) Amount (USD) MAINTENANCE - STANDARD:01-DEC-2021:30-NOV-2022: Service From: 01-DEC-2021 Service To: 30-NOV-2022 22 SSV00S00033A-SP LAW RECORDS MAINTENANCE - STANDARD:01-DEC-2021:30- NOV-2022: Service From: 01-DEC-2021 Service To: 30-NOV-2022 1 4,847.43 4,847.43 23 SSV00S00036A-SP MOBILE AVL AND MAPPING MAINTENANCE - STANDARD:01-DEC- 2021:30-NOV-2022: Service From: 01-DEC-2021 Service To: 30-NOV-2022 1 2,424.35 2,424.35 24 SSV00S00038A-SP MOBILE RECORDS MAINTENANCE - STANDARD:01-DEC-2021:30- NOV-2022: Service From: 01-DEC-2021 Service To: 30-NOV-2022 1 4,847.43 4,847.43 25 SSV00S00052A-SP STATELINK MAINTENANCE - STANDARD:01-DEC-2021:30-NOV- 2022: Service From: 01-DEC-2021 Service To: 30-NOV-2022 1 2,920.35 2,920.35 26 SSV00S00072A-SP CAD MAPPING MAINTENANCE - STANDARD:01-DEC-2021:30-NOV- 2022: Service From: 01-DEC-2021 Service To: 30-NOV-2022 1 2,424.35 2,424.35 27 SSV00S00077A-SP UCR SUMMARY REPORTING SYSTEM MAINTENANCE - STANDARD:01-DEC-2021:30-NOV-2022: Service From: 01-DEC-2021 Service To: 30-NOV-2022 1 1,318.43 1,318.43 Site CA Tax at 0%0.00 Site Total 79,781.57 Total Tax CA 0.00 USD Subtotal Total Tax CA 0.00 USD Total Tax USD Total USD Amount Due 79,781.57 Total Tax CA 0.00 0.00 79,781.57 79,781.57