HomeMy WebLinkAboutE-3 Staff Report - Council HR Action ItemsCONSENT ITEM
E-3
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: TALIKA M. JOHNSON, DIRECTOR OF ADMINISTRATIVE SERVICES
DATE: DECEMBER 13, 2021
SUBJECT: HUMAN RESOURCES ACTION ITEMS
BACKGROUND:
The recommended actions approves Personnel Action Requests reviewed and recommended by the Personnel
Board and also approved a Side Letter of Agreement with the Azusa Police Officers Association relating to
premium pay for K-9 handling.
RECOMMENDATIONS:
Staff recommends the City Council take the following actions:
1)Approve the following Personnel Action Requests in accordance with the City of Azusa Civil Service Rules
and applicable Memorandum of Understanding(s).
2) Approve a Side Letter of Agreement with the Azusa Police Officers Association relating to premium pay for
K-9 handling.
ANALYSIS:
The Personnel Board reviewed the following recommendations of City Staff and approved the following actions
in accordance with the City of Azusa Civil Service Rules:
A. MERIT INCREASE(S) AND/OR REGULAR APPOINTMENT(S):
APPROVED
CITY COUNCIL
12/13/2021
Human Resources Action Items
December 13, 2021
Page 2
B. FLEX STAFFING PROMOTION – The following flex promotions have been requested by the appropriate
Department Head pursuant to the Rules of the Civil Service System, Section 3.10.4 Flexible Staffing:
C. NEW APPOINTMENT – The following appointment has been requested by the appropriate Department Heads
pursuant to the Rules of the Civil Service System, Section 5.7.5 Appointment:
D. NEW CLASS SPECIFICATION(S) – The following job specifications have been reviewed and approved by
respective bargaining units and the Personnel Board and are being proposed in order to meet business needs of
the Department:
CLASSIFICATION
BARGAINING
GROUP RANGE
STEP 1
BASE MO.
STEP 5
BASE MO.
Assistant Water Utility Engineer ACEA 4186 $5,070.00 $6,162.61
Associate Water Utility Engineer ACEA 4222 $7,152.81 $8,694.29
DEPT NAME CLASSIFICATION TYPE OF ACTION /
EFFECTIVE DATE
RANGE/STEP
BASE MO.
A Utilities Daniel Smith Utility Admin &
Finance Services
Manager
Merit Increase
10/20/2021
3213/03
$8,416.91
B Utilities Christian Lopez Apprentice Line
Mechanic
Merit Increase
11/07/2021
5204/05
$8,853.92
C Utilities Alisha Devezin Customer Care
Operations Supervisor
Merit Increase
11/20/2021
5203/04
$7,636.52
D Public Works Miguel Cabanas Principal Civil
Engineer
Reg Appt/Merit Increase
12/01/2021
3531/03
$10,058.54
E Public Works Jayson Tello Street Maintenance
Worker III
Merit Increase
10/22/2021
8174/05
$5,667.18
F Police Spencer Shepard Police Officer Regular Appointment
11/06/2021
6101/02
$7.063.54
G Police Jared Bird Police Officer Merit Increase
09/30/2021
6101/04
$8,189.77
H Police Fernando
Vasconcelos
Police Sergeant Merit Increase
12/03/2021
3416/04
$10,331.46
DEPARTMENT NAME CLASSIFICATION EFFECTIVE
DATE
RANGE/STEP
BASE MO.
Utilities Christian Lopez From: Apprentice Line Mechanic
To: Line Mechanic
11/08/2021 5218/04
$9,697.25
DEPARTMENT NAME CLASSIFICATION EFFECTIVE
DATE
RANGE/STEP
BASE MO.
Police Fernando
Figueroa
Police Officer TBD – Pending
Background Results
6101/05
$8,189.77
Human Resources Action Items
December 13, 2021
Page 3
E. SEPARATION(S)/RETIREMENT(S) – The following separations are submitted for informational purposes:
DEPARTMENT NAME CLASSIFICATION EFFECTIVE DATE
Economic &
Community
Development
Robert Flores Assistant Planner 11/25/2021
Police Bertha Parra Police Sergeant 12/04/2021
Police Joan Gasca Police Dispatcher 12/04/2021
F. NEW SIDE LETTER FOR POA MOU – The current Azusa Police Officers Association MOU provides 5%
special assignment pay for K-9 Officers. Current case law requires K-9 Officers to also be compensated for care
and maintenance of a K-9 dog. The proposed side letter states the POA MOU, Section 6.10 Special Assignment
– K-9 Officers to include three and half (3.5) hours per week paid at premium rate equal to time and one half
(1.5) of the K-9 Officer’s base hourly rate for the care and maintenance of the dog. The side letter has been
approved by the POA.
FISCAL IMPACT:
All proposed changes were approved with the FY 2021/22 Adopted Budget and/or are able to be absorbed with
anticipated salary savings.
Prepared by: Reviewed and Approved:
Bianca Muñoz Shivali Mohan
Human Resources Specialist II Human Resources Manager
Reviewed and Approved: Reviewed and Approved:
Talika M. Johnson Sergio Gonzalez
Director of Administrative Services City Manager
Attachments:
1. Classification Specification: Assistant Water Utility Engineer
2. Classification Specification: Associate Water Utility Engineer
3. Side Letter of Agreement Azusa Police Officers Association
Page 1 of 3
Date Adopted: 12/13/2021
Range: 4186
CITY OF AZUSA
ASSISTANT WATER UTILITY ENGINEER
DEFINITION
Under general supervision, performs a variety of field and office sub-professional civil engineering
work in the research, design and construction of water capital infrastructure, improvements,
maintenance, and construction projects; prepares a diverse range of engineering plans, technical
specifications, calculations, studies, reports and special conditions for new developments; conducts
site visits to monitor construction project progress; and performs related duties as required.
CLASS CHARACTERISTICS
Incumbents of this class perform sub-professional routine and complex engineering assignments and
are responsible for independent engineering analysis and recommendations. Incumbents assist in
carrying out assigned water system capital improvement designs, construction, and maintenance
projects, and designs for new and upgraded water services for new developments and customers.
Incumbents work under the direction of a Senior Water System Engineer, Water System Engineer,
and Associate Water Utility Engineer, to perform moderately difficult sub-professional engineering
work.
ESSENTIAL FUNCTIONS
The duties listed below are intended only as illustrations of the various types of work that may be
performed. The omission of specific statements of duties does not exclude them from the position if
the work is similar, related or a logical assignment to this class.
Designs and prepares plans, specifications, and cost estimates for water projects, including new
developments, and capital improvement projects; reviews and updates engineering standard
drawings, specifications, design criteria and technical reports; prepares project related documents;
researches project design requirements and obtains necessary permits; performs complex calculations
and makes estimates of time and material costs.
Performs inspections of construction projects to verify conformance with plans and specifications.
Investigates field conditions affecting property owners, contractors, and maintenance operations and
makes recommendations; assists in technical studies and prepares reports and recommendation
related to water utility civil engineering projects, such as new developments, capital improvements,
and other specialized studies.
Participates in the plan check, review, and processing of plans for proposed residential, commercial,
and industrial developments by checking site plans and tentative and final subdivision maps for
compliance with appropriate regulations and ensures that they meet all City-imposed requirements;
prepares conditions of approval and will serve letters.
Assists developers, contractors, consultants, customers, and other City departments and staff at the
Attachment 1
Page 2 of 3
public counter, and communicates and corresponds in writing by email and telephone; responds to
records requests; calculates fees and issues water work orders.
Reviews legal descriptions and maps for annexations and easements; prepares and maintains a
variety of maps related to the water system; revises design plans to reflect as-built status.
May assist in directing the work of engineering interns who are in training; leads the work of same as
required.
Performs related duties as assigned.
MARGINAL FUNCTIONS:
These are position functions which may be changed, deleted, or reassigned to accommodate an
individual with a disability
QUALIFICATIONS GUIDELINES
Education and/or Experience: Any combination of education and/or experience that has provided
the knowledge, skills, and abilities necessary for satisfactory job performance. Example
combinations include a bachelor’s of science degree or equivalent, with major work in civil
engineering or closely related field, and two years of progressively responsible professional
experience in civil engineering or a closely related field.
Possession of an Engineer-In Training Certificate issued in the State of California is desired.
Knowledge and Skill Levels: Considerable knowledge of engineering principles and practices as
applied to public works, including planning and development, design, and construction; methods and
techniques utilized in the preparation of water utility project designs and related plans, specifications,
and cost estimates; related federal and state laws, ordinances, and regulations. Working knowledge
of the methods and techniques of supervision. Ability to communicate clearly and concisely, both
orally and in writing; keep accurate records; analyze data and information and draw logical
conclusions; perform sub-professional engineering work; use and care of engineering and drafting
instructions and equipment; conduct inspections of water utility projects; perform engineering
calculations; prepare engineering plans; communicate effectively with a variety of personnel and
establish/maintain effective working relationships; explain and apply policies and procedures;
interpret and apply rules, regulations, legislation, and policies; understand and follow verbal and
written directions; work independently; operate a computer and use a variety of computer software,
including Microsoft Office, Microsoft Project, Bluebeam, ESRI GIS, and AutoCAD.
Special Requirements: Possession of a Class C California driver's license and a satisfactory driving
record.
Environmental Conditions
Work is performed primarily in a standard office setting and in the field; field work may include
exposure to inclement weather conditions, road hazards, vibration, chemicals, hazardous machinery,
and fumes; employees may interact with upset staff and/or public and private representatives in
Page 3 of 3
interpreting and enforcing departmental policies and procedures; incumbents may be required to
work extended hours including evenings and weekends from time-to-time.
Physical Conditions
Primary functions require sufficient physical ability and mobility to work in an office setting; to
stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and
twist; to lift, carry, push, and/or pull up to 50 pounds of weight; to operate office equipment
requiring repetitive hand movement and fine coordination including use of a computer keyboard; and
to verbally communicate to exchange information.
When assigned to field inspection, must possess mobility to work in changing site conditions;
possess the strength, stamina, and mobility to perform light to medium physical work; to operate a
motor vehicle and visit various City sites; to sit, stand, and walk on level, uneven, or slippery
surfaces; to reach, twist, turn, kneel, and bend; vision to inspect site conditions and work in progress.
The job involves fieldwork requiring frequent walking in operational areas to identify problems or
hazards, with exposure to hazardous materials in some site locations.
1
Date Adopted: 12/13/2021
Range: 4222
CITY OF AZUSA
ASSOCIATE WATER UTILITY ENGINEER
DEFINITION
Under direct supervision of the Senior Water System Engineer, and by extension the Water System
Engineer, the Associate Water Utility Engineer performs a variety of field and office professional
civil engineering work in the research, planning, design and construction of water capital
infrastructure, improvements, maintenance and construction projects; develops project budgets,
engineer’s estimates, construction schedules, technical specifications, and special conditions for new
developments; prepares engineering reports, plans, and technical studies; performs related duties as
required.
CLASS CHARACTERISTICS
Incumbents of this class perform journey level routine and complex professional civil engineering
assignments and are responsible for independent engineering analysis and recommendations.
Incumbents are responsible for carrying out assigned water system capital improvement designs,
construction, and maintenance projects, and designs for new and upgraded water services for new
developments and customers. Incumbents may supervise the work of assigned professionals,
consultants, and technical staff, including lower level staff performing inspections of water facilities.
ESSENTIAL FUNCTIONS
The duties listed below are intended only as illustrations of the various types of work that may be
performed. The omission of specific statements of duties does not exclude them from the position if
the work is similar, related or a logical assignment to this class.
Prepares preliminary and final designs, reports, plans, cost estimates, schedules and specifications for
water projects, including new developments, capital improvement projects, and Supervisory Control
and Data Acquisition (SCADA) and computer control systems; reviews and updates engineering
standard drawings, specifications, design criteria and technical reports; prepares project related
documents.
Performs contract administration of projects including the technical review and approval of project
plans, designs, and construction; assists in evaluating project proposals and recommending award of
contracts.
Performs inspections of construction projects; makes field inspections of existing structures to
determine adequacy and estimate stabilizing requirements; meets with contractors to resolve items of
non-compliance.
Performs a variety of technical studies, calculations, and analysis related to civil and water
engineering; organizes data and information; investigates complaints; prepares reports, including
Attachment 2
2
Utility Board staff reports; and provides recommendations related to civil engineering projects, such
as capital improvement projects, and other specialized studies.
Reviews and approves proposed residential, commercial, and industrial developments by checking
site plans and tentative and final subdivision maps for compliance with appropriate regulations;
prepares conditions of approval.
Performs project engineer tasks on various capital improvement, maintenance, and development
projects and/or planning studies; serves as point of contact among project stakeholders including
City staff, consultants, contractors, and external agencies; establishes project scope of work
including schedules and cost estimates; coordinates and conducts project meetings and presentations;
responds to requests for information; reviews proposed change orders; requests necessary permits;
ensures compliance with regulatory requirements; discusses status of projects and solutions with
supervisors.
Provides technical support in answering design questions for walk-in customers, phone calls, emails,
and other City departments and staff.
Performs related duties as assigned.
MARGINAL FUNCTIONS
These are position functions which may be changed, deleted or reassigned to accommodate an
individual with a disability.
QUALIFICATIONS GUIDELINES
Education and/or Experience:
Graduation from an accredited college or university with a bachelor's degree in civil engineering,
possession of an Engineer-In-Training Certificate issued in the State of California, and two years of
progressively responsible professional experience in civil and/or water engineering, consulting,
and/or construction.
Possession of a Professional Engineer’s License issued in the State of California is desired.
Knowledge and Skills:
Thorough knowledge of engineering principles and practices as applied to planning and
development, design, and construction; methods and techniques utilized in the preparation of
project designs and related plans, specifications, and cost estimates; related federal and state
laws, ordinances, and regulations. Working knowledge of the methods and techniques of
supervision. Ability to communicate clearly and concisely, both orally and in writing; keep
accurate records; analyze data and information and draw logical conclusions; perform
professional engineering work; use and care for engineering and drafting instruments and
equipment; conduct inspections of projects; perform engineering calculations; conduct traffic
3
surveys; prepare engineering plans; communicate effectively with a variety of personnel and
establish/maintain effective working relationships; explain and apply policies and procedures;
interpret and apply rules, regulations, legislation and policies; understand and follow verbal and
written directions; work independently; perform survey work and use a variety of surveying
instruments; operate a computer and use a variety of computer software, including Microsoft
Office, Microsoft Project, Bluebeam, ESRI GIS, and AutoCAD.
Special Requirements:
Possession of a Class C California driver's license and a satisfactory driving record.
Possession of an Engineer-In-Training Certificate issued by the State of California.
Environmental Conditions
Work is performed primarily in a standard office setting and in the field; field work may include
exposure to inclement weather conditions, road hazards, vibration, chemicals, hazardous machinery,
and fumes; employees may interact with upset staff and/or public and private representatives in
interpreting and enforcing departmental policies and procedures; incumbents may be required to
work extended hours including evenings and weekends from time-to-time.
Physical Conditions
Primary functions require sufficient physical ability and mobility to work in an office setting; to
stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and
twist; to lift, carry, push, and/or pull up to 50 pounds of weight; to operate office equipment
requiring repetitive hand movement and fine coordination including use of a computer keyboard; and
to verbally communicate to exchange information.
When assigned to field inspection, must possess mobility to work in changing site conditions;
possess the strength, stamina, and mobility to perform light to medium physical work; to operate a
motor vehicle and visit various City sites; to sit, stand, and walk on level, uneven, or slippery
surfaces; to reach, twist, turn, kneel, and bend; vision to inspect site conditions and work in progress.
The job involves fieldwork requiring frequent walking in operational areas to identify problems or
hazards, with exposure to hazardous materials in some site locations.
SIDE LETTER OF AGREEMENT
BETWEEN
CITY OF AZUSA
AND
THE POLICE OFFICERS ASSOCIATION
This Side Letter of Agreement (“Agreement”) between the City of Azusa (“City”) and the Police
Officers Association (“Association”) (collectively “Parties”) is entered into with respect to the
following:
WHEREAS, the Parties have a Memorandum of Understanding (“MOU”) that
commenced on August 1, 2020 and is set to expire on July 31, 2024;
WHEREAS, the MOU currently provides 5% special assignment pay for the K-9 Officer;
WHEREAS, the Association and the City agrees the MOU is lacking language regarding
K-9 compensation for care and maintenance of the dog in accordance with current case law;
LET IT BE RESOLVED, that MOU section 6.10 Special Assignment – K-9 Officer to include:
Employees who are regularly assigned responsibility or canine handling and care shall receive
three and a half (3.5) hours per week paid at the premium rate equal to time and one half (1.5) of
the employee’s base hourly rate. This is considered compensation for hours worked under the
FLSA for the time spent at his/her residence in caring for the dog during regular days off and
during vacation, holiday, sick leave, etc.
Those unit members assigned to canine duty agree that the above additional hours provided each
week are reasonably necessary to provide for the care and maintenance of the assigned canine and
that these additional “hours worked” are intended to compensate unit members assigned to canine
duty for all off duty hours spent caring for and maintaining their assigned canine, in compliance
with the FLSA and interpretive cases and rulings. The assigned K9 handler shall receive this
“Canine Premium Pay” regardless of their leave status.
Employees assigned as canine handlers will be compensated for travel time to and from, as well
as actual time spent, attending canine training with the Department’s approved trainer at the
premium rate equal to time and one half (1.5) of the employee’s base ho urly rate if the training
falls on the canine handler’s normal days off.
Executed this ____ day of __________, 2021.
CITY OF AZUSA: POLICE OFFICERS ASSOCIATION
______________________________ ___________________________________
Sergio Gonzalez, City Manager Charles Wilkins, President
APPROVED AS TO FORM: ATTEST:
______________________________ ____________________________________
Marco Martinez, Best, Best & Krieger Jeffrey Lawrence Cornejo, Jr. City Clerk
Attachment 3