HomeMy WebLinkAboutE-13 Staff Report - Amendment Agreement with CMP Security ServicesCONSENT ITEM
E-13
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: MIKE BERTELSEN, CHIEF OF POLICE
DATE: JANUARY 18, 2022
SUBJECT: REQUEST TO APPROVE THIRD AMENDMENT TO AGREEMENT WITH
CALIFORNIA METRO PATROL FOR SECURITY SERVICES
BACKGROUND:
In January of 2018, the City Council approved an agreement with California Metro Patrol to provide
Security Services for the Library and City Hall Campus. The City’s primary interest is to ensure the
safety of City employees, residents, and City guests. The current agreement is set to expire on January
16, 2022. The proposed action approves a “month to month” extension to the current contract while
city staff completes an assessment to expand security services and opens up a new request for proposal
for increased security services to city facilities.
RECOMMENDATION:
Staff recommends the City Council take the following actions:
1) Approve an extension of the current agreement on a “month to month” basis while City Staff
completes a new request for proposal for security services; and authorize the City Manager to
execute an amendment to the contact, in a form acceptable to the City Attorney, on behalf of the
City.
ANALYSIS:
In March of 2016, the Metro Gold Line station in the Azusa Downtown area opened which has resulted
with an increase in the number of guests visiting the Library, Senior Center, and City Hall Campus.
Some of these visits have resulted in trespassing and other types of criminal activity towards staff and
other guests. As a result, the City Council approved a Security Services Agreement with California
Metro Patrol. This contract is currently set to expire on January 16, 2022. Due to recent trespassing,
vandalism, and other criminal activity in the vicinity of the City Hall Campus, Veteran’s Park, Azusa
Senior Center, and the Azusa Light and Water building, City Staff are currently conducting an
assessment to expand the scope of security services. This action will require a new request for proposal
APPROVED
CITY COUNCIL
1/18/2022
Extension to Security Services
January 18, 2022
Page 2
from private security services firms, which will be completed prior to the end of Fiscal Year 2021-22.
An extension of the current contract will allow City Staff to complete the security assessment and
request for proposal. The current contract is already budgeted for this fiscal year under 10-90-000-000-
6493. California Metro Patrol has indicated they will extend the contract under the current rate
indicated in the current professional services agreement not to exceed $8,500 per month.
FISCAL IMPACT:
There will be no fiscal impact since these services are already budgeted for this fiscal year under 10-90-
000-000-6493. The month to month services shall not exceed $8,500 per month.
Prepared by: Reviewed and Approved:
Mike Bertelsen Sergio Gonzalez
Chief of Police City Manager
Attachment:
1) Professional Services Agreement with California Metro Patrol with First and Second
Amendments
2) Third Amendment to Agreement for Security Services
CITY OF AZUSA
THIRD AMENDMENT TO
AGREEMENT FOR SECURITY SERVICES
1.PARTIES AND DATE.
This Third Amendment to the Agreement for Security Services (”Third Amendment”) is
entered into on the ____ day of ___________, 2022, by and between the City of Azusa
(hereinafter referred to as the “City”) and California Metro Patrol (hereinafter referred to
as the Consultant. City and Consultant are sometimes collectively referred to herein as
the “Parties.”
2.RECITALS.
2.1 Agreement. The parties entered into that certain Agreement for Security Services
dated January 17, 2018 (“Agreement”).
2.2 Third Amendment. The Parties now desire to amend the Agreement in order to
renew the Agreement on a month to month basis not to extend beyond the end of
Fiscal Year 2021-22 on June 30, 2022.
3.TERMS
3.1 Term. At the expiration of the current agreement on January 16, 2022, the
agreement shall be extended on a month to month basis not to extend beyond June
30, 2022 unless either the City or the Consultant terminate the month to month
extension.
3.2 Compensation. The total compensation for the services provided pursuant to this
Third Amendment shall not exceed Eight Thousand Five Hundred Dollars,
($8,500) per month without written approval of the City Manager. Consultant
shall receive compensation, including authorized reimbursements, for all Services
rendered under this Third Amendment.
3.3 Remaining Provisions of Agreement. Except as otherwise specifically set forth in
this Third Amendment, the remaining provisions of the Agreement shall remain in
full force and effect.
Attachment 2
IN WITNESS WHEREOF, the parties have executed this Third Amendment to
Agreement on this ___ day of ____________, 2022.
CITY OF AZUSA CALIFORNIA METRO PATROL
By: ______________________________ By: ______________________________
Sergio Gonzalez Joseph Perez
City Manager Operations Chief
ATTEST:
By: ______________________________ By: ______________________________
Jeffrey Lawrence Cornejo, Jr. Robert Sanderson
City Clerk Administrative Chief
APPROVED AS TO FORM:
By: ______________________________
Best, Best & Krieger LLP
City Attorney