HomeMy WebLinkAboutE-8 Staff Report - Amendment for VOIP ImplementationCONSENT ITEM
E-8
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: ANN GRAF, DIRECTOR OF INFORMATION TECHNOLOGY &
LIBRARY SERVICES
DATE: JANUARY 18, 2022
SUBJECT: REQUEST TO APPROVE FIRST AMENDMENT TO AGREEMENT WITH
CLIENT FIRST TELECOMMUNICATION SERVICES
BACKGROUND:
In July of 2021 City Manager executed an agreement with Client First to a provide VOIP Phone
Implementation Services. However due to delays in supply-chain, Frontier installation of circuits and other
concerns the go live has been pushed to February 2022. This is the last phase of the phone network and
cabling project for the support of the new phone system.
RECOMMENDATION:
Staff recommends the City Council take the following actions:
1)Approve the first amendment with Client First, not-to-exceed annual amount of $16,000; and
2)Authorize the City Manager to sign the first amendment between the City and Client First
ANALYSIS:
Client First has provided telecommunication and operational needs support and strategy for the
replacement of the existing phone system. Additional support is requested for training plan and materials
review, test plan and actual testing of the system, CCID 911 number assignments and on-site cutover
testing for the go live of the phone system.
APPROVED
CITY COUNCIL
1/18/2022
First Amendment First Client
January 18, 2022
FISCAL IMPACT:
The adopted FY21-22 budget includes $25,000 for telecommunication consulting services in account
48499300006499.
Prepared by: Reviewed and Approved:
Ann Graf Sergio Gonzalez
Director of Information Technology City Manager
& Library Services
Attachment:
1) First Amendment with Client First
45635.01000\31368292. 1 B-1
CITY OF AZUSA
FIRST AMENDMENT TO
AGREEMENT FOR CLIENT FIRST VOIP IMPLEMENTATION SERVICES
1.PARTIES AND DATE.
This first Amendment to the Agreement for VOIP Implementation Services (“First
Amendment”) is entered into on the ____ day of January 2022, by and between the City of Azusa
(hereinafter referred to as the “City”) and Client First (hereinafter referred to as the Consultant.
City and Consultant are sometimes collectively referred to herein as the “Parties.”
2.RECITALS.
2.1 Agreement. The Parties entered into that certain Agreement for VOIP
Implementation Services dated July 2021. (“Agreement”).
2.2 First Amendment. The Parties now desire to amend the Agreement in order to
renew the Agreement for an additional four months and increase the total compensation under the
Agreement.
3.TERMS.
3.1 Term. : Pursuant to Section 3.1.2 of the Agreement, the City hereby exercises the
option to renew the Agreement and extend the term of the Agreement for four months from
January 1, 2022 to April 30, 2022, unless earlier terminated as provided in the Agreement.
3.2 Compensation. The total compensation for the Services provided pursuant to this
First Amendment shall not exceed Sixteen Thousand dollars ($16,000) without written approval
of the City Manager. Consultant shall receive compensation, including authorized
reimbursements, for all Services rendered under this First Amendment.
3.3 Remaining Provisions of Agreement. Except as otherwise specifically set forth in
this First Amendment, the remaining provisions of the Agreement shall remain in full force and
effect.
Attachment 1
45635.01000\31368292. 1 B-2
IN WITNESS WHEREOF, the parties have executed this First Amendment to Agreement
on this ____ day of January 2022.
CITY OF AZUSA CALIFORNIA METRO PATROL
By:
Sergio Gonzales City Manager
By:
David Krout, Managing Partner
ATTEST:
By:
Jeffrey Lawrence Cornejo, Jr. City Clerk
By:
Tom Jackobsen, Partner
APPROVED AS TO FORM:
By:
Best Best & Krieger LLP City Attorney