HomeMy WebLinkAboutE-7 Staff Report - 2nd Amendment PSA Bakers Man ProductionsCONSENT ITEM
E-7
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: ADRIAN GARCIA, MMC, CHIEF DEPUTY CITY CLERK
DATE: FEBRUARY 7, 2022
SUBJECT: REQUEST TO APPROVE SECOND AMENDMENT TO PROFESSIONAL
SERVICES AGREEMENT WITH BAKERSMAN PRODUCTIONS FOR VIDEO
PRODUCTION SERIVCES
BACKGROUND:
In September of 2017, City Council approved a three-year Professional Services Agreement with Bakers
Man Production for video production services. Selection of Bakers Man Productions was though an RFP
Process. In August of 2020, City Council approved a First Amendment to the Agreement extending the
contract to September of 2022 and increasing the Purchase Order by $55,600 to support the Community
Resources Department’s efforts to expand virtual programming as a result of COVID-19.
RECOMMENDATION:
Staff recommends the City Council take the following actions:
1)Approve Second Amendment to the Professional Service Agreement with Bakers Man
Productions for Video Production Services, not to exceed amount of $12,000; and
2)Authorize the City Manager to execute the agreement, in a form acceptable to the City Attorney;
and
ANALYSIS:
Bakers Man Productions records, broadcasts live and live streams all City Council and Planning
Commission meetings. The agreement allows the City to hold up to four (4) meetings per month (2
Council Meetings and 2 Planning Commission Meetings) or 48 meetings per year. This increase is
already budgeted for this fiscal year under account no. 10-15-210-000-6405 however, not reflected in
the approved contract. Staff would like to amend the contract to include the already budgeted amount.
APPROVED
CITY COUNCIL
2/7/2022
2nd Amendment Bakers Man
February 7, 2022
Page 2
FISCAL IMPACT:
There will be no fiscal impact as the total cost of $12,000 is included in the adopted Fiscal Year 2021-
2022 budget under Account No. 10-15-210-000-6405.
Prepared by: Reviewed and Approved:
Adrian Garcia Sergio Gonzalez
Chief Deputy City Clerk City Manager
Attachment:
1) Second Amendment to Bakers Man Production
45635.01000\31368292. 1 B-1
CITY OF AZUSA
SECOND AMENDMENT TO
AGREEMENT FOR VIDEO PRODUCTION SERVICES
1.PARTIES AND DATE.
This Second Amendment to the Agreement for Video Production Services (“Second
Amendment”) is entered into on the ____ day of February, 2022, by and between the City of Azusa
(hereinafter referred to as the “City”) and Bakers Man Productions (hereinafter referred to as the
Contractor. City and Contractor are sometimes collectively referred to herein as the “Parties.”
2.RECITALS.
2.1 Agreement. The Parties entered into that certain Agreement for Video Production
Services dated September 18, 2017. (“Agreement”).
2.2 First Amendment. The Parties entered into a First Amendment in order to renew
the Agreement for two additional one-year term or until September 17, 2022 and increase the total
compensation under the Agreement.
2.3 Second Amendment. The Parties now desire to amend the Agreement in order to
increase the total compensation under the Agreement by $12,000.
3.TERMS.
3.1 Compensation. The total compensation for the Services provided pursuant to this
Second Amendment shall not exceed Twelve Thousand Dollars, ($12,000) without written
approval of the City Manager. Consultant shall receive compensation, including authorized
reimbursements, for all Services rendered under this Second Amendment.
3.2 Remaining Provisions of Agreement. Except as otherwise specifically set forth in
this Second Amendment, the remaining provisions of the Agreement shall remain in full force and
effect.
Attachment 1
45635.01000\31368292. 1 B-2
IN WITNESS WHEREOF, the parties have executed this First Amendment to Agreement
on this ____ day of February, 2022.
CITY OF AZUSA BAKERS MAN PRODUCTIONS
By:
Sergio Gonzales City Manager
By:
ATTEST:
By:
Jeffrey Lawrence Cornejo, Jr. City Clerk
APPROVED AS TO FORM:
By:
Best Best & Krieger LLP City Attorney