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HomeMy WebLinkAboutE-1 - Minutes Special Meeting, December 13, 2021CITY OF AZUSA MINUTES OF THE CITY COUNCIL, THE SUCCESSOR AGENCY TO THE FORMER REDEVELOPMENT AGENCY, THE PUBLIC FINANCING AUTHORITY SPECIAL MEETING MONDAY, DECEMBER 13, 2021 – 6:30 P.M. The City Council of the City of Azusa met in special session at the above date and time in the Azusa Auditorium located at 213 E. Foothill Boulevard, Azusa, CA 91702. Mayor Gonzales called the meeting to order at 6:30 P.M. ROLL CALL: Roll call was taken by City Clerk Cornejo. PRESENT: COUNCILMEMBERS: BECKWIT H, MENDEZ, ALVAREZ, MAYOR PRO-TEM AVILA Jr., MAYOR GONZALES ABSENT: COUNCILMEMBERS: NONE ALSO PRESENT Elected Officials: City Clerk Cornejo. Staff Members: City Manager Gonzalez, City Attorney Martinez, Deputy City Manager De Anda-Scaia, Director of Administrative Services Talika M. Johnson, and Chief Deputy City Clerk Garcia. PUBLIC COMMENT - None CLOSED SESSION 1.PUBLIC EMPLOYEE PERFORMANCE EVALUATION Pursuant to California Government Code, Section 54957. Title: City Manager SPECIAL MEETING OF THE CITY COUNCIL, THE SUCCESSOR AGENCY, THE PUBLIC FINANCING AUTHORITY Mayor Gonzales called the Special meeting to order at 7:32 P.M. CITY COUNCIL ROLL CALL: Roll call was taken by City Clerk Cornejo. PRESENT: COUNCILMEMBERS: BECKWITH, MENDEZ, ALVAREZ, MAYOR PRO-TEM AVILA Jr., MAYOR GONZALES ABSENT: COUNCILMEMBERS: NONE The Pledge of Allegiance was led by Captain Landeros. Invocation was delivered by Pastor Felix Garcia, of Centro Esperanza de las Asambleas de Dios, in Azusa California. ALSO PRESENT Elected Officials: City Clerk Cornejo. Staff Members: City Manager Gonzalez, City Attorney Martinez, Chief of Police Bertelsen, Director of Administrative Services Johnson, Director of Utilities Robledo, Director of Public Works/City Engineer Delgadillo, Deputy City Manager DeAnda-Scaia, and Chief Deputy City Clerk Garcia, Miki Carpenter, Director of Community Resources, Matt Marquez Director of Economic & Community Development, Economic Development Specialist Carina Campos, Consultant Elizabeth Ramirez with Athens Services, Director of Administrative services Talika Johnson. CLOSED SESSION REPORT The City Council convened at 6:30 P.M. in Closed Session; City Attorney Martinez reported there was no reportable action. CONSENT ITEM E-1 APPROVED CITY COUNCIL 3/21/2022 CEREMONIAL None PUBLIC COMMENT Gee Ting (Waste Removal Fees); Steve Castro (Holiday Banner Program, Food & Toy Drive at Eagle’s Lodge/Flyers provided, New Chamber Member Breakfast) City Manager Sergio Gonzalez explained the project was approved by a previous City Council, the interpretation went before the Planning Commission, there is no action for City Council, the project is moving forward as previously proposed. REPORTS, UPDATES AND ANNOUNCEMENTS FROM STAFF/COUNCIL City Manager Communications City Manager Gonzalez reported his office is continuing to work closely with Public County Health for providing the city with vaccinations. He wished everyone a safe and happy holiday and expressed a hope for a better year in 2022. OneLegacy Update Postponed to the January meeting. Mayor Gonzales stated he was able to see the OneLegacy Rose Bowl Float and it was beautiful. The Mayor congratulated OneLegacy for their work on this project and stated that OneLegacy has expressed a need for three to five-hundred volunteers for the float they will be building in 2022. Council Comments Mayor Pro-Tem Avila Jr. reported he congratulated the Mayor for the Prayer Breakfast in November that was well attended and well represented. Mayor Pro-Tem participated in the Hearts for the Hungry which was a great event, and he attended the International Conference of Shopping Centers (ICSC): Innovating Commerce event. The Economic Development department did an outstanding job of scheduling his events at that conference. There were over 10,000 people in attendance. He thanked the Employee Relation Committee for the Employee Appreciation Lunch and expressed his appreciation to OneLegacy for allowing him to view the float. The float will have photos of individuals who passed away and donated their organs, and walking alongside the float will be the recipients of those donated organs. OneLegacy is moving their headquarters to Azusa. Thank you to the Community Resource Department and Miki Carpenter and her staff for the work put into the Tree Lighting event. It was an awesome event with a large turnout. Congratulations to Marc Gonzales, Manny Robledo, Margaret Delano on their retirements, and thank you for many years of service. Good Luck on your endeavors. You will each be missed. Councilmember Alvarez commented he also attended the ICSC conference, and he participated in several good meetings. He wished everyone a Merry Christmas and Happy New Year and hopefully the new year will see the end of the Covid restrictions. Councilmember Mendez also attended the ICSC conference and thanked staff, specifically Matt and Carina for their networking and work behind the scenes. He was able to see the OneLegacy Rose Bowl Float and it was incredible. It is an incredible organization to consider, as organ donation is so very important in giving the gift of life. December 18th Santa Claus will be coming to Town! The Covina Lions Club has donated a 100-year-old sleigh that will be used on a flat bed for Santa that begins at 4:30 in front of the Police Department. There is a link tree on the City’s website for a time estimate of when Santa will be in which area. He congratulated Marc Gonzales, Manny Robledo, Margaret Delano on their retirements, wished them well and expressed they will be missed. He said the Tree Lighting Event was so exciting and so much fun after having it virtual last year. Councilmember Mendez thanked everyone who participated in that event. In closing he wished everyone a Merry Christmas and Happy Holidays. Councilmember Beckwith stated he attended the same events and very much enjoyed the OneLegacy Float and is excited for their organization to make Azusa their new home. Congratulations to the multiple retirees, they have served this city well. ICSC was a great experience as a new member of City Council. He is very excited for some of the upcoming possibilities for the City that came out of that conference. He attended the San Gabriel Valley Economic Partnership (SGVEP) he is looking forward to cultivating those relationships. He toured the new Orchard Development, there has been good progress on the project, there is still work to do but the inside is very interesting and will provide a great attraction for the center of Azusa. He wished everyone a safe holiday season and gave a shout out for folks to consider getting their booster shots. Mayor Gonzales reported he was able to go to Parks After Dark, a wonderful show event. He appreciated staff for thinking outside the box for the Tree Lighting event. It was well attended. He appreciated City Clerk’s suggestion of returning the Santa box for letters in front of City Hall in 2022 and asked the City Manager to see if it can be returned in 2022. City Council took it upon themselves to decorate the Veterans Monument, and requested a policy be put in place that this monument be included each year while decorating the courtyard for future holiday seasons. Remembering and honoring Veterans is important, and this should not be excluded. The Mayor thanked Mary and Christine for making the smaller poinsettias for the families of active military and veterans, which allowed them to place poinsettias in the courtyard. He is looking for volunteers willing to start a non-profit to continue this in the future and suggested a tentative name of Holiday for Heroes. Several holiday events were scheduled in the month of December. Mayor Gonzales congratulated his brother Marc Gonzales for his retirement and thanked him for the many programs he set up through the years for the community youth; and stated that he is Mayor on City Council because of Marc and his sister-in-law Lenore. Mayor Gonzales thanked Miki Carpenter and her department for the work they put into the Tree Lighting event that was so well attended and such a great time. He expressed a very Merry Christmas and happy and safe New Year, with hope that next year will be better. SCHEDULED ITEMS – CITY COUNCIL 1. PUBLIC HEARING - REFUSE AND ORGANICS RATE ADJUSTMENT PUBLIC HEARING AND FIRST READING OF MANDATORY WASTE DISPOSAL ORDINANCE AND MODEL WATER EFFICIENT LANDSCAPE ORDINANCE. Manny Robledo, Director of Utilities provided a staff report. Mayor Gonzales opened the Public Hearing. City Clerk Cornejo confirmed all noticing was met and is on file in the City Clerk’s office. Three letters of protest were received. Public Testimony: Gee Ting; Resident from 805 N. Dalton Ave; Mary Snipes; City Manager Gonzalez responded that both female products and animal waste are not considered recyclable and is disposed of in the land fill. Motion to close the Public Hearing by Councilmember Mendez, seconded by Councilmember Alvarez, and carried by unanimous vote of the Council. AYES: COUNCILMEMBERS: GONZALES, ALVAREZ, AVILA Jr., MENDEZ, BECKWITH NOES: COUNCILMEMBERS: NONE ABSTAIN: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE Mayor Gonzales stated the Public Hearing is closed. D1. Resolution No. 2021-C55 was approved for the annual refuse collection and organic waste recycling rate adjustment for Arakelian Enterprises, Inc. dba Athens Services to be adjusted by Consumer Price Index (CPI) beginning July 1, 2022 and every July 1st thereafter for a five-year period, through and including adjustments on or after July 1, 2026. Motion to move Resolution No. 2021-C55 by Councilmember Mendez, seconded by Mayor Pro-Tem Avila Jr., and carried by unanimous vote of the Council. AYES: COUNCILMEMBERS: GONZALES, ALVAREZ, AVILA Jr., MENDEZ, BECKWITH NOES: COUNCILMEMBERS: NONE ABSTAIN: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE D2. First Reading of Ordinance No. 2021-07 amending and restating Article II of Chapter 58 of the City of Azusa Municipal Code, Waste Disposal and Recycling was approved. D3. First Reading of Ordinance No. 2021-08 amending and restating Section 88.34.080 of the Azusa Municipal Code relating to the adoption of the California State Model Water Efficient Landscaping Ordinance was approved. Motion to move the First Reading of Ordinance No. 2021-07 and First Reading of Ordinance No. 2021-08 by Councilmember Beckwith, seconded by Mayor Pro-Tem Avila Jr., and carried by unanimous vote of the Council. AYES: COUNCILMEMBERS: GONZALES, ALVAREZ, AVILA Jr., MENDEZ, BECKWITH NOES: COUNCILMEMBERS: NONE ABSTAIN: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE 2. FIRST READING - AMENDED AND RESTATED ORDINANCE REVISING CHAPTER 2, ARTICLE VII. - BIDDING AND CONTRACTING, AND OTHER PURCHASES OF PROJECT, SUPPLIES, SERVICES AND EQUIPMENT. Director of Administrative services Talika Johnson provided a staff report. Ordinance No. 2021-09 and AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA AMENDING AND RESTATING ARTICLE VII, CHAPTER 2 OF THE AZUSA MUNICIPAL CODE RELATING TO BIDDING, CONTRACTING AND PURCHASES OF PROJECTS, SUPPLIES, SERVICES AND EQUIPMENT with an amended City Manager spending authority cap of $50,000 and suggested review next year was approved. Motion to approve amending and restating Article II of Chapter 58 of the City of Azusa Municipal Code, Waste Disposal and Recycling with an amended City Manager spending authority cap of $50,000 and suggested review next year, by Councilmember Beckwith, seconded by Councilmember Mendez, and carried by a 4-1 vote of the Council. AYES: COUNCILMEMBERS: GONZALES, AVILA Jr., MENDEZ, BECKWITH NOES: COUNCILMEMBERS: ALVAREZ ABSTAIN: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE 3. AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA ADDING SECTION 66-472 - URBAN LOT SPLITS AND SECTION 88.42.250 - TWO-UNIT PROJECTS OF THE CITY OF AZUSA MUNICIPAL CODE RELATING TO URBAN LOT SPLITS AND TWO- UNIT PROJECTS AND DETERMINING THE ORDINANCE TO BE EXEMPT FROM CEQA. Director of Economic & Community Development Matt Marquez introduced Planning Manager Manuel Munoz who provided the staff report. Urgency Ordinance No. 2021-10 was approved adding SECTION 66-472 - URBAN LOT SPLITS AND SECTION 88.42.250 - TWO-UNIT PROJECTS OF THE CITY OF AZUSA MUNICIPAL CODE RELATING TO URBAN LOT SPLITS AND TWO-UNIT PROJECTS AND DETERMINING THE ORDINANCE TO BE EXEMPT FROM CEQA. Motion to approve Urgency Ordinance No. 2021-10 by Mayor Pro-Tem Avila Jr. seconded by Councilmember Alvarez and carried by unanimous vote of the Council. AYES: COUNCILMEMBERS: GONZALES, ALVAREZ, AVILA Jr., MENDEZ, BECKWITH NOES: COUNCILMEMBERS: NONE ABSTAIN: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE 4. CHANGES TO CIVIL SERVICE RULES FOR ACTING PAY, PROVISIONAL APPOINTMENTS AND CERTIFICATION OF ELIGIBILITY LISTS. Director of Administrative services Talika Johnson provided a staff report. Resolution No. 2021-C58 amending the Civil Service Rules for acting pay and provisional appointments was approved. Motion to approve Resolution No. 2021-C58 by Councilmember Beckwith, seconded by Councilmember Alvarez, and carried by unanimous vote of the Council. AYES: COUNCILMEMBERS: GONZALES, ALVAREZ, AVILA Jr., MENDEZ, BECKWITH NOES: COUNCILMEMBERS: NONE ABSTAIN: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE Resolution No. 2021-C59 amending the Civil Service Rules for certifying eligibility lists was approved. Motion to approve Resolution No. 2021-C59 by Councilmember Alvarez, seconded by Councilmember Beckwith, and carried by unanimous vote of the Council. AYES: COUNCILMEMBERS: GONZALES, ALVAREZ, AVILA Jr., MENDEZ, BECKWITH NOES: COUNCILMEMBERS: NONE ABSTAIN: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE CONSENT CALENDAR Councilmember Alverez pulled item E-9, Mayor Gonzalez pulled items E-11 and E-14. Councilmember Beckwith abstained from Item 1, Minutes for the Special meeting of September 28, 2021, as he was not in attendance of the meeting. 1. The minutes of the Special Meeting of September 28, 2021, 2021-Final were approved as written. 2. Resolution No. 2021-C56 allowing certain claims and demands and specifying the funds out of which the same are to be paid was approved and adopted. 3. Personnel Action Requests in accordance with the City of Azusa Civil Service Rules and applicable Memorandum of Understanding(s); and Approve a Side Letter of Agreement with the Azusa Police Officers Association relating to premium pay for K-9 handling was approved. 4. Resolution No. 2021-C57, ratifying the proclamation of a State of Emergency by Governor Newsom (March 4, 2020), and authorizing remote teleconference meetings of the Legislative Bodies of the City of Azusa pursuant to Assembly Bill 361 was approved. 5. A temporary license agreement between the City of Azusa (City) and Arakelian Enterprises, Inc. dba Athens Services (Franchised Hauler) for the staging, storage, and distribution of refuse collection carts for implementation of automated refuse collection pursuant to refuse and recycling franchise agreement and authorizing the City Manager to execute the Temporary License Agreement, in a form acceptable to the City Attorney, on behalf of the City was approved. 6. Amend and Restate Facilities Use Agreement Amendment No. 1 for use of city facilities for COVID testing, by and between the County of Los Angeles and the City of Azusa and authorizing the City Manager to execute the Amended and Restated Facilities Use Agreement Amendment No. 1 for use of City Facilities, in a form acceptable to the City Attorney, on behalf of the City was approved. 7. Award a construction contract in the amount of $120,175, which includes 10% for contingency for potential change orders as needed, to Kalban, Inc. for the CDBG Sidewalk and ADA Improvements Project No. 602307-21, and authorizing the City Manager to execute a contract, in a form acceptable to the City Attorney, on behalf of the City was approved. 8. The City Treasurer’s Report for the month of September 2021 was received, reviewed, and filed. 9. A Professional Services Agreement (PSA) with RRM Design Group to conduct the Citywide Objective Design Standards in an amount to exceed $199,360.00 plus an allowance of $19,936.00 (10%) for contingencies for a total contract amount of $219,296.00, and authorization for the City Manager to prepare and execute the agreements, in a form acceptable to the City Attorney, on behalf of the City was approved. 10. A maintenance agreement with Motorola Solutions for all current software programs for the period of December 1, 2021 through November 30, 2022 in the amount of $79,781.57, and authorization for the City Manager to execute the maintenance agreement, in a form acceptable to the City Attorney, on behalf of the City was approved. 11. The third amendment to the Professional Services Agreement with Transtech Engineers Inc. to increase the total contract amount to $450,000 to provide plan review and inspection services; a budget amendment in the amount of $200,000 for fiscal year 2021/2022 for plan review and inspection services; and authorizing the City Manager to execute an amendment, in a form acceptable to the City Attorney on behalf of the City was approved. 12. The Fifth Amendment to the Disposition and Development Agreement; a revised Grant Deed; and authorization of the City Manager to execute the agreements, in a form acceptable to the City Attorney and to take any additional actions necessary to conclude the transactions provided there is no additional cost to the City or the Successor Agency (APNs 8608-025-902, 8608-025-907, 8608-025-908, 8608-025-909, 8608-025-910 AND A PORTION OF 8608-025- 914) was approved. 13. A not-to-exceed contract in the amount of $43,147.50, which includes a 10% contingency for potential change orders as needed, to Trademark Painting, Inc., a not-to-exceed contract in the amount of $79,420.86, which includes a 10% contingency for potential change orders as needed, to DPD Construction, Inc., and the use of $26,510.58 in Capital and Infrastructure Replacement Fund for Administration and Finance Departments furnitures and scope increases, and with authorization of the City Manager to execute contracts, in a form acceptable to the City Attorney, on behalf of the City was approved. 14. Resolution No. 2021-C60 authorizing the Lateral Police Dispatcher Recruitment Incentive to be increased to $10,000 was approved. Motion to approve the Consent Calendar Items E-1 – E-8, E-10, E-12 and E-13 by Councilmember Beckwith, seconded by Councilmember Alvarez, and carried by unanimous vote of the Council, with Councilmember Beckwith abstaining from Item E-1. AYES: COUNCILMEMBERS: GONZALES, ALVAREZ, AVILA Jr., MENDEZ, BECKWITH (E-2 – E-8, E-10, E-12 and E-13) NOES: COUNCILMEMBERS: NONE ABSTAIN: COUNCILMEMBERS: BECKWITH (Consent Calendar Item E-1) ABSENT: COUNCILMEMBERS: NONE SPECIAL CALL Planning Manager Manuel Munoz explained the requirement for the Citywide Objective Design Standards for Consent Calendar item E-9. Motion to approve the Consent Calendar Items E-9 by Councilmember Mendez, seconded by Mayor Pro-Tem Avila Jr., and carried by unanimous vote of the Council. AYES: COUNCILMEMBERS: GONZALES, ALVAREZ, AVILA Jr., MENDEZ, BECKWITH NOES: COUNCILMEMBERS: NONE ABSTAIN: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE Motion to approve the Consent Calendar Items E-11 by Mayor Gonzalez, seconded by Councilmember Mendez, and carried by unanimous vote of the Council. AYES: COUNCILMEMBERS: GONZALES, ALVAREZ, AVILA Jr., MENDEZ, BECKWITH NOES: COUNCILMEMBERS: NONE ABSTAIN: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE Motion to approve the Consent Calendar Items E-14 by Mayor Gonzales, seconded by Councilmember Mendez, and carried by unanimous vote of the Council. AYES: COUNCILMEMBERS: GONZALES, ALVAREZ, AVILA Jr., MENDEZ, BECKWITH NOES: COUNCILMEMBERS: NONE ABSTAIN: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE CONSENT CALENDAR - SUCCESSOR AGENCY RELATED BUSINESS RESOLUTION AUTHORIZING PAYMENT OF WARRANTS BY THE SUCCESSOR AGENCY DATED OCTOBER 14, 2021 THROUGH DECEMBER 8, 2021. Mayor Gonzalez offered Resolution No. 2021-R15 entitled: A RESOLUTION OF THE SUCCESSOR AGENCY OF THE FORMER REDEVELOPMENT AGENCY OF THE CITY OF AZUSA ALLOWING PAYMENT OF WARRANTS TO BE PAID OUT OF SUCCESSOR AGENCY FUNDS. Moved by Agency Member Alvarez, seconded by Agency Member Beckwith, and carried by unanimous vote of the Agency to adopt Resolution No. 2021-R15. AYES: AGENCY MEMBERS: GONZALES, ALVAREZ, AVILA, MENDEZ, BECKWITH NOES: AGENCY MEMBERS: NONE ABSTAIN: AGENCY MEMBERS: NONE ABSENT: AGENCY MEMBERS: NONE ADJOURNMENT It was the consensus of the Council to adjourn the meeting in solemn honor of Peter Xavier Contreras, Lifelong Azusa Resident, Everett Sandoval Jr., and those Azusans who lost their lives to Covid-19. TIME OF ADJOURNMENT: 10:05 P.M. * Items heard out of order __________________________________________ CITY CLERK NEXT RESOLUTION NO. 2022-C01 (City) NEXT ORDINANCE NO. 2022-01 NEXT RESOLUTION NO. 2022-R01 (Former Redevelopment Agency) NEXT MEETINGS: December 20, 2021, 6:30 p.m. Closed Session, 7:30 p.m. Regular Meeting – Cancelled January 3, 2022, 6:30 p.m. Closed Session, 7:30 p.m. Regular Meeting – Cancelled January 18, 2022, 6:30 p.m. Closed Session, 7:30 p.m. Regular Meeting