HomeMy WebLinkAboutE-5 Staff Report - Norice of inviting Bids for Landscape and Irrigation Maintenance 22-25CONSENT ITEM
E-5
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: ROBERT DELGADILLO, P.E., DIRECTOR OF PUBLIC WORKS/CITY ENGINEER
DATE: MARCH 21, 2022
SUBJECT: ATHORIZE STAFF TO SOLICIT A NOTICE OF INVITING BIDS FOR CITYWIDE
LANDSCAPE AND IRRIGATION MAINTENANCE OF VARIOUS MEDIAN
ISLANDS, PUBLIC FACILITIES, PARKS, AND RIGHT OF WAYS.
BACKGROUND:
On January 22, 2019, City Council awarded a maintenance contract for a three-year term for City-wide
landscape maintenance services for City parks, parkways, median islands, and Azusa Light & Water
owned sites and expired on February 28, 2022. On February 22, 2022, Council approved a first
amendment to the current landscape maintenance services contract for a month-to-month basis for the
remainder of Fiscal Year 2021-22 at their current monthly rate.
RECOMMENDATION:
Staff recommends the City Council take the following actions:
1)Approve the Notice of inviting bids and allow staff to solicit bids for citywide landscape and
irrigation maintenance services.
ANALYSIS:
The City has used a third-party contractor for landscape and irrigation maintenance services at City
parks, parkways, median islands and Azusa Light & Water owned sites since 2012. On January 22,
2019, City Council awarded a maintenance contract for a three-year term which is set to expire on
February 28, 2022. On February 22, 2022, Council approved a first amendment to the current landscape
maintenance services contract for a month-to-month basis for the remainder of Fiscal Year 2021-22 at
their current monthly rate. The approval of the above recommendation will allow staff to solicit for
notice of inviting bids for citywide landscape maintenance services for FY 22-25.
APPROVED
CITY COUNCIL
3/21/2022
Notice of Inviting Bids – Landscape and Irrigation Maintenance
March 21, 2022
Page 2
FISCAL IMPACT:
There is no fiscal impact associated with this request as funds will be requested through the proposed
FY2022-23 budget approval process. The requested funds will be included in the following accounts
listed below:
General Fund Account # 10-25-420-000-6493 – Rosedale Community Facilities District (CFD) Account
# 37-25-420-000-6493 and Azusa Light & Water, L&W Buildings Account #31-40-702-935-6805 -
Water Production Account #32-40-722-707-6805- Water Districts Account #32-40-723-759-6805 -
Electric Division Account #33-40-735-910-6815.
Prepared by: Reviewed by:
Roy Chavez Robert Delgadillo PE;
Public Works Superintendent Director of Public Works/City Engineer
Parks and Facilities
Fiscal Impact Reviewed By: Reviewed and Approved:
Talika M. Johnson Sergio Gonzalez
Director of Administrative Services City Manager
Attachment:
1) Notice of Inviting Bids
Attachment 1