HomeMy WebLinkAboutE-10 Staff Report - PSA Amendment for WilldanCONSENT ITEM
E-10
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: ROBERT DELGADILLO, P.E., DIRECTOR OF PUBLIC WORKS/CITY
ENGINEER
DATE: APRIL 18, 2022
SUBJECT: CONSIDERATION OF A PROFESSIONAL SERVICES AGREEMENT
AMENDMENT WITH WILLDAN FOR CONSTRUCTION MANAGEMENT
AND INSPECTION SERVICES FOR THE ALOSTA AVENUE STREET
IMPROVEMENTS PROJECT NO. STPL-5112(020)
BACKGROUND:
Willdan provided construction management and inspection services for the federal funded Alosta
Avenue Street Improvements Project No. STPL-5112(020). During construction, Staff identified
additional locations within the project limits in need of repair. The additional scope of work
increased the number of working days by 15 and required additional construction management,
inspections, materials testing, labor compliance, federal-aid invoicing and administration in
accordance with the Caltrans Local Assistance Procedures Manual (LAPM) and the City’s Quality
Assurance Program. This action will authorize the City Manager to amend the professional
services agreement with Willdan.
RECOMMENDATIONS:
Staff recommends that the City Council take the following actions:
1)Approve an agreement amendment in the amount of $7,923.30, which includes a 10%
contingency for potential change orders, increasing the not-to-exceed amount to
$90,216.30, in a form acceptable to the City Attorney, on behalf of the City; and
APPROVED
CITY COUNCIL
4/18/2022
Consideration of a Professional Services Agreement Amendment with Willdan for Construction
Management and Inspection Services for the Alosta Avenue Street Improvements Project No.
STPL-5112(020)
April 18, 2022
Page 2
2) Authorize the City Manager to execute an agreement amendment with Willdan, in a form
acceptable to the City Attorney, on behalf of the City.
ANALYSIS:
On November 1, 2021, the City awarded a professional services agreement to Willdan to provide
construction management and inspection services for the federally-funded Alosta Avenue Street
Improvements Project. The project rehabilitated the pavement on Alosta Avenue between Citrus
Avenue and Barranca Avenue. The additional scope of work included sidewalk, drive approach,
curb and gutter, striping, setting of survey monuments, and asphalt concrete paving on Powell
Ave.
The construction of the project was completed on March 3, 2022. Willdan continued to work on
the federal reporting requirements per the Caltrans LAPM to close out the project and participated
in the Post Construction Project Review with the Caltrans Oversight Engineer was held on April
13, 2022.
FISCAL IMPACT:
The amended professional services agreement with Willdan was in the amount of $82,293 which
included a 10% contingency for potential change orders. The costs for the added scope of services
are $7,923.30, which includes a 10% contingency for potential change orders. Staff requests a
revised not-to-exceed amount to $90,216.30, which includes the original amount plus the added
scope of services. The funding for the Alosta Avenue Street Improvements Project was included
in the FY2021-22 Approved Capital Improvement Projects, and there is no fiscal impact. There
are available FY2021-22 budgets of $226,545 under 1380000661/66116A-7172, $40,000 under
0480000661/66122B (Measure M), and $40,000 under 4680000661/66122A.
Prepared by: Reviewed by:
Christina Curiel Robert Delgadillo, P.E.
Public Works Project Manager Director of Public Works/City Engineer
Fiscal Review by: Reviewed and Approved by:
Talika M. Johnson Sergio Gonzalez
Director of Administrative Services City Manager
Attachments:
1) Professional Services Agreement with Amendment
1
CITY OF AZUSA
FIRST AMENDMENT TO
PROFESSIONAL SERVICES AGREEMENT
WITH WILLDAN
1.PARTIES AND DATE.
This First Amendment to the Professional Services Agreement (“PSA”) (“First
Amendment”) is entered into on the ____ day of April, 2022, by and between the City of Azusa, a
municipal corporation organized under the laws of the State of California, with its principal place
of business at 213 East Foothill Boulevard, Azusa, California 91702 (“City”) and Willdan, with
its principal place of business at 13191 Crossroads Parkway North, Suite 405, Industry, CA 91746
(“Consultant”). City and Consultant are sometimes individually referred to herein as “Party” and
collectively as “Parties”.
2.RECITALS.
2.1 Agreement. The Parties entered into that certain Professional Services Agreement
dated November 1, 2021 ("Original PSA"), whereby Consultant agreed to render professional
engineering services for the Alosta Avenue Street Improvements Project (“Project”).
2.2 First Amendment. The City now desires to amend the Original PSA to include
additional construction management and inspection services for the added scope of work on the
the Alosta Avenue Street Improvements Project.
3.TERMS.
3.1 Scope of Services and Term. The following professional engineering services are
added to the scope of services:
Provide additional construction management, inspection services, materials testing, labor
compliance, federal-aid invoicing and administration in accordance with the Caltrans Local
Assistance Procedures Manual (LAPM) and the City’s Quality Assurance Program for the Alosta
Avenue Street Improvements Project.
3.2 Fees and Payments. The costs for the added scope of services are $7,923.30,
which includes a 10% contingency for potential change orders, increasing the not-to-exceed
amount to $90,216.30.
Attachment 1
2
CITY OF AZUSA WILLDAN
By: By:
Sergio Gonzalez Vanessa Munoz
City Manager President
APPROVED AS TO FORM:
By:
Best Best & Krieger LLP
City Attorney