HomeMy WebLinkAboutE-8 Staff Report - PD Security Camera SystemCONSENT ITEM
E-8
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: ROCKY WENRICK, INTERIM CHIEF OF POLICE
DATE: MAY 2, 2022
SUBJECT: PURCHASE OF SECURITY CAMERA SYSTEM
BACKGROUND:
An analysis of our current security camera system has revealed significant gaps in coverage and
technical capabilities. The addition of the Metro train station, Target retail store and residential units
have significantly increased the pedestrian and vehicular traffic in and around our facility. The ability to
monitor activity, coordinate response and capture video evidence that can be used to facilitate
prosecution is extremely limited with our current camera system. The LensLock camera system will
enhance our capabilities in the aforementioned areas.
RECOMMENDATIONS:
It is recommended that the City Council take the following actions:
1) Approve the purchase of a security camera system from LensLock Incorporated in an amount not
to exceed $99,915.00 in year (1) one and a total not to exceed $164,245.86 over the 48 month
contract period; and
2)Approve the purchase of this product as authorized under AMC Section 2-520(b), which allows us
to make the purchase based on unique commodities or services that can be obtained from only one
vendor, or one distributor authorized to sell in this area, with singular characteristics or
performance capabilities or which have specific compatibility components with existing city
products are exempt from the competitive bidding requirements and are deemed sole source
purchases.
ANALYSIS:
APPROVED
CITY COUNCIL
5/2/2022
Body Worn Camera System
March 21, 2022
Page 2
The LensLock security camera system bid includes 45 cameras; installation and hardware; two 100TB
servers, one of which will be used exclusively for jail video storage; unlimited off-site storage via
Microsoft Azure cloud; on-site implementation and training; as well as software and database
maintenance. The video footage stored with this system will be compatible with the redaction software
and the evidence management system acquired with our LensLock body worn cameras.
The LensLock security camera system bid covers a four-year period. The annual cost breakdown over
four years is as follows:
Company Lenslock
Year 1 Total $99,915.00
Year 2 (Storage and Database Fee) $21,443.62
Year 3 (Storage and Database Fee) $21,443.62
Year 4 (Storage and Database Fee) $21,443.62
FISCAL IMPACT:
There will be no fiscal impact to the General Fund, as the year 1 purchase was included in the FY2021-
22 Approved Capital Outlay Budget under SLESA account (26 20 310 000 7140). SLESA Account
expenditure will not exceed $99,915.00, to include purchase, installation, training and delivery of the
LensLock security camera system in year (1) one. Total cost not to exceed $164,245.86 over the 48-
month contract period. The budgets for year 2 through 4 will be requested through the annual budget
approval process.
Prepared by: Reviewed and approved:
Leonard McCray Rocky Wenrick
Interim Captain Interim Chief of Police
Fiscal Impact Review By: Reviewed and Approved:
Talika M. Johnson Sergio Gonzalez
Director of Administrative Services City Manager
Attachment:
1) Copy of LensLock quote
Attachment 1