HomeMy WebLinkAboutE-4 Staff Report - Blanket Increase - Frontier CommunicationsCONSENT ITEM
E-4
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: ANN GRAF, INFORMATION TECHNOLOGY AND LIBRARY SERVICES
DIRECTOR
DATE: JUNE 6, 2022
SUBJECT: REQUEST TO INCREASE FISCAL YEAR 2021/2022 BLANKET PURCHASE
ORDER FOR FRONTIER COMMUNICAITONS
BACKGROUND:
In accordance with Sec. 2-518 (a) of the Azusa Municipal Code, purchase orders over $50,000 require
Council approval. The Information Technology Department is requesting authorization to increase the
FY 2021/22 blanket purchase order with Frontier Communications for Citywide Phone Lines from
$40,000 to $72,000. No additional budget is being requested for this request.
RECOMMENDATION:
Staff recommends the City Council take the following action:
1)Approve an increase to the Frontier Communications Blanket Purchase Order for Fiscal Year
2021/22 to a not-to-exceed amount of $72,000
ANALYSIS:
The City uses Frontier Communications for Citywide Phone Lines. Staff originally requested a $40,000
blanket purchase order with the expectation that the new phone lines would be live sooner. However,
due to some COVID-19 pandemic related delays, the installation of the new system was slightly
delayed. As a result, the blanket purchase order needs to be increased in order to pay outstanding
invoices. Council action is required to increase the blanket purchase order as the request exceeds the
City Manager’s $50,000 approval authority in accordance with the City’s purchasing policy.
APPROVED
CITY COUNCIL
6/6/2022
Increase Blanket PO
June 6, 2022
Page 2
FISCAL IMPACT:
Sufficient budget is available in FY 2021/22 to cover the cost of the increased purchase order.
Upon council approval, staff will increase the IT budget by $72,500 under 48-49-940-000-6915.
Prepared by: Fiscal Impact Review By:
Ann Graf Talika M. Johnson
Director of Information Technology Director of Administrative Services
and Library Services
Reviewed and Approved:
Sergio Gonzalez
City Manager