HomeMy WebLinkAboutE-5 Staff Report - Blanket Increase -Govsense Support and LicensingCONSENT ITEM
E-5
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: ANN GRAF, INFORMATION TECHNOLOGY AND LIBRARY SERVICES
DIRECTOR
DATE: JUNE 6, 2022
SUBJECT: REQUEST TO INCREASE FISCAL YEAR 2021/2022 BLANKET PURCHASE
ORDER FOR GOVSENSE
BACKGROUND:
In accordance with Sec. 2-518 (a) of the Azusa Municipal Code, purchase orders over $50,000 require
Council approval. The Information Technology Department is requesting authorization to increase the
FY 2021/22 blanket purchase order with Govsense for support to include licensing from $23,000 to
$73,500. No additional budget is being requested for this request.
RECOMMENDATION:
Staff recommends the City Council take the following action:
1) Approve an increase to the Govsense Blanket Purchase Order for Fiscal Year 2021/22 to a not-
to-exceed amount of $73,500
ANALYSIS:
The City uses Govsense for Land Management systems. Staff originally requested a $23,000 blanket
purchase order for support costs and excluded ongoing licensing costs. As a result, the blanket purchase
order needs to be increased to in order to pay outstanding invoices for support and licensing. Council
action is required to increase the blanket purchase order as the request exceeds the City Manager’s
$50,000 approval authority in accordance with the City’s purchasing policy.
APPROVED
CITY COUNCIL
6/6/2022
Increase Blanket PO
June 6, 2022
Page 2
FISCAL IMPACT:
Sufficient budget is available in the FY2021-22 approved budget under 48-49-930-000-6504 to cover
the cost of the increased purchase order.
Prepared by: Fiscal Impact Review By:
Ann Graf Talika M. Johnson
Director of Information Technology Director of Administrative Services
and Library Services
Reviewed and Approved:
Sergio Gonzalez
City M anager