HomeMy WebLinkAboutE-7 Staff Report - Landscape and Irrigation Coucil ReportCONSENT ITEM
E-7
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: ROBERT DELGADILLO, P.E., DIRECTOR OF PUBLIC WORKS/CITY ENGINEER
DATE: JUNE 6, 2022
SUBJECT: APPROVE BID RESULTS AND AWARD OF A THREE-YEAR CONTRACT TO
MARIPOSA LANDSCAPE INC. FOR CITYWIDE LANDSCAPE AND IRRIGATION
MAINTENANCE OF VARIOUS CITY PARKS, MEDIAN ISLANDS, PUBLIC
FACILITIES, AND PUBLIC RIGHT OF WAYS.
BACKGROUND:
On February 22, 2022, Council approved a first amendment to the current landscape maintenance
services contract for a month-to-month basis for the remainder of the fiscal year 21-22 at their current
monthly rate and is set to expire on June 30, 2022. On March 21, 2022, City council approved and
authorize City staff to solicit a notice of inviting bids for City-wide landscape maintenance services for
City parks, median islands, public facilities, public right-of-way, and Azusa Light and Water owned
sites. A request for proposals was conducted with a bid opening on April 22, 2022. Four bids were
received. This action, as presented to City Council approves bid results and contract award to the lowest
responsible bidder, Mariposa Landscapes Inc. in a combined yearly amount of $459,948.00.
RECOMMENDATION:
Staff recommends the City Council take the following actions:
1) Approval the bid results received on April 20, 2022 for a three-year contract for landscape and
irrigation maintenance of various City park s, median islands, public facilities, public right of ways,
and Azusa Light and Water owned facilities; and
2) Award a three-year contract to Mariposa Landscape Inc. for Landscape and irrigation maintenance
of various city parks, median islands, public facilities, public right of ways, and Azusa Light and
Water owned facilities.
APPROVED
CITY COUNCIL
6/6/2022
Landscape and Irrigation Bid Results and Bid Award
June 6, 2022
Page 2
ANALYSIS:
The City of Azusa has used a third-party landscape contractor for many years. On January 22, 2019,
City Council awarded a maintenance contract for a three-year term for City-Wide landscape
maintenance service for various City parks, median islands, public facilities, public right-of-way, and
Azusa Light and Water owed sites and expired on February 28, 2022.
On February 22, 2022, Council approved a first amendment to the current landscape maintenance
services contract for a month-to-month basis for the remainder of the fiscal year 21-22 at their current
monthly rate and is set to expire on June 30, 2022. On March 21, 2022, City council approved and
authorize City staff to solicit a notice of inviting bids for City-wide landscape maintenance services. A
formal bidding process was conducted for the aforementioned contract. A mandatory job walk was held
on April 6, 2022 with five (5) landscape companies participating. The formal bid opening was held on
April 22, 2022 with four (4) landscape companies participating. They were received as follows:
Rank Bidder Name Light & Water Parks and Medians Total Combined
1 Mariposa Landscapes Inc. $39,612.00 $420,336.00 $459,948.00
2 Orazco Landscape and Tree Co. $107,868.00 $402,300.00 $510,168.00
3 Merchants Landscapes Services $49,155.00 $466,676.88 $515,831.88
4 Brightview Landscape Services $66,696.00 $898,104.00 $964,800.00
It is recommended that this bid be awarded to the lowest responsible bidder Mariposa Landscape Inc.,
whose references came back exemplary. Pending approval, contract will commence July 1, 2022.
FISCAL IMPACT:
Funds will be requested through the FY 22-23 annual budget approval process under the following
accounts.
General Fund Account #10-25-420-000-6493 - Rosedale Community Facilities District (CFD) Account
#37-25-420-000-6493 and Azusa Light and Water, L&W Buildings Account #31-40-702-935-6805 –
Water Production Account #32-40-722-701-6805 – Water District Account #32-40-723-751-6805 –
Electric Division Account #33-40-735-880-6805.
Landscape and Irrigation Bid Results and Bid Award
June 6, 2022
Page 3
Prepared by: Reviewed by:
Roy Chavez Robert Delgadillo, P.E.
Public Works Superintendent Director of Public Works/City Engineer
Parks and Facilities
Fiscal Impact Reviewed by: Reviewed and Approved:
Talica Johnson Sergio Gonzalez
Director of Finance City Manager
Attachment:
1) Bid Results
2) Contract