HomeMy WebLinkAboutE-7 Staff Report - Crosstown Contract PO IncreaseCONSENT ITEM
E-7
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: ROBERT DELGADILLO, P.E., DIRECTOR OF PUBLIC WORKS/CITY ENGINEER
DATE: JUNE 20, 2022
SUBJECT: APPROVAL OF INCREASE TO BLANKET PURCHASE ORDER FOR TRAFFIC
SIGNAL MAINTENANCE SERVICES
BACKGROUND:
In March of 2019, City Council approved the award of the traffic signal maintenance services contract to
Computer Service Company, which is now Crosstown Electrical & Data, Inc. This was based on an
open, competitive bid and included a base routine maintenance contract amount as well as an amount for
repairs as needed. On May 2, 2022, City Council approved an amendment extending Crosstown’s
contract for one (1) year through April 30, 2023. Currently the blanket purchase order for extraordinary
traffic signal maintenance services is set to $100,000. Due to unforeseen collisions and wind events
there have been costly repairs performed and staff is recommending the blanket purchase order be
increased to $120,000.
RECOMMENDATION:
Staff recommends the City Council take the following action:
1)Approve a $20,000 increase to the blanket purchase order for Crosstown Electrical & Data, Inc.
to $120,000.
ANALYSIS:
Through an open, competitive bidding process, in March of 2019, Computer Service Company, now
Crosstown Electrical & Data, Inc., was awarded the contract for traffic signal maintenance services. On
May 2, 2022, City Council approved an amendment extending Crosstown’s contract for one (1) year
through April 30, 2023. When initially establishing the contract purchase order, we added only a small
amount to the preventive service amount in order to allow ourselves time to experience a few months of
the service/maintenance call amounts. This fiscal year we experienced extraordinary costs due to several
major traffic collisions and a windstorm event that caused extensive damage citywide.
APPROVED
CITY COUNCIL
6/20/2022
Crosstown Electrical & Data, Inc. Purchase Order Increase
June 20, 2022
Page 2
To ensure that invoices are processed in a timely manner, staff is requesting that the annual blanket
purchase order be increased from $100,000 to $120,000.
FISCAL IMPACT:
Funds to cover the cost of routine traffic signal maintenance as well as additional service calls are
included in the FY 2021-22 approved budget under account 12-55-661-000-6493. No additional budget
is requested.
Prepared by: Reviewed and Approved:
Robert Delgadillo, P.E. Sergio Gonzalez
Director of Public Works/City Engineer City Manager