HomeMy WebLinkAboutAgenda - July 18, 2022
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AGENDA
REGULAR MEETING OF THE CITY COUNCIL,
THE SUCCESSOR AGENCY TO
THE FORMER REDEVELOPMENT AGENCY,
AND THE PUBLIC FINANCING AUTHORITY
OF THE CITY OF AZUSA
CORONAVIRUS (COVID-19) ADVISORY
This City Council Meeting will be in-person and open to the public, observing appropriate COVID-19 safety
precautions. All those attending in-person are required to follow posted guidelines. Those wishing to participate
during Public Comment may do so in-person at the Azusa Auditorium, or may submit written public comments
by emailing PublicComment@azusaca.gov. Emailed public comments are due by 5:30 p.m. and shall be limited
to no more than 250 words. Written public comments will be provided to the City Council and will be part of
the record but will not be read aloud.
Please note this City Council meeting will be held outdoors and will not be live on the City’s website
https://www.ci.azusa.ca.us/1389/Watch-Meetings-Online, or on Channel 3 (Spectrum). The meeting will be
recorded and available for view at a later time.
AZUSA AUDITORIUM/COURT YARD – OPEN TO THE PUBLIC MONDAY, JULY 18, 2022
213 EAST FOOTHILL BOULEVARD 6:30 P.M Closed Session
AZUSA, CA 91702 7:30 P.M. Meeting
AZUSA CITY COUNCIL
ROBERT GONZALES
MAYOR
ANDREW N. MENDEZ EDWARD J. ALVAREZ
MAYOR PRO-TEM COUNCILMEMBER
JESSE AVILA, JR. DENNIS BECKWITH
COUNCILMEMBER COUNCILMEMBER
6:30 P.M.
1. Call to Order
2. Roll Call
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CLOSED SESSION
NOTICE TO THE PUBLIC FOR CLOSED SESSION
Prior to going into closed session, the City Council will convene in the Auditorium serving as Council
Chambers to take public comment on the closed session items only. General public comment will be provided
for during the regular portion of the meeting beginning at 7:30 P.M.
1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS – Pursuant to California Government
Code, Section 54956.8.
City Negotiators: Sergio Gonzalez, City Manager and Matt Marquez, Director of Economic &
Community Development
Property Address: 975 W. Foothill, APNs 8605-019-906 and 907.
Negotiating Parties: Al Cabraloff, Spectrum Properties
Under Negotiation: Price and Terms
2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS – Pursuant to California Government
Code, Section 54956.8.
City Negotiators: Sergio Gonzalez, City Manager and Matt Marquez, Director of Economic &
Community Development
Property Address: 3.5 acre parcel located north of the Los Angeles County spreading grounds, which
are north of Sierra Madre and west of Azusa APNs 8684-013-909, 8684-013-923,
and 8684-013-904.
Negotiating Parties: Carlos Ramos, NOWON, LLC.
Under Negotiation: Price and Terms for Lease
3. PUBLIC EMPLOYEE PERFORMANCE EVALUATION Pursuant to California Government Code,
Section 54957.
Title: City Manager
4. PUBLIC EMPLOYEE PERFORMANCE EVALUATION Pursuant to California Government Code,
Section 54957.
Title: City Attorney
7:30 P.M. - REGULAR MEETING OF THE CITY COUNCIL, THE SUCCESSOR AGENCY, AND
THE PUBLIC FINANCING AUTHORITY.
NOTICE TO THE PUBLIC FOR REGULAR MEETING.
In compliance with Government Code Section 54957.5, copies of staff reports or other written documentation
relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk - 213 E.
Foothill Blvd.; copies for public view are at the Azusa City Library - 729 N. Dalton Ave., Azusa Police
Department Lobby - 725 N. Alameda Ave., and the City of Azusa Web Page www.azusaca.gov. Persons who
wish to speak during the Public Participation portion of the Agenda or on a Public Hearing item, shall fill out a
card requesting to speak and shall submit it to the City Clerk prior to 7:30 P.M.; cards submitted after this time
will not be accepted.
A. PRELIMINARY BUSINESS
1. Call to Order
2. Roll Call
3. Flag Salute
4. Invocation – Dhamakaya Meditation Center
5. Closed Session Report by the City Attorney
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B. PUBLIC PARTICIPATION
This time has been set aside for persons in the audience to make public comments on items listed or not listed
on this Agenda. Members of the audience will have the opportunity to address the City Council/Agency Board
about public hearing items at the time the public hearing is held. Under the provisions of the Brown Act, the
Council/Agency Board is prohibited from taking action on oral requests, but may refer the matter to staff or to a
subsequent meeting. Each person or representative of a group shall be allowed to speak without interruption
for up to five (5) continuous minutes, subject to compliance with applicable meeting rules. Questions to the
speaker or responses to the speaker's questions or comments may be handled after the speaker has completed
his/her comments. Public Participation will be limited to sixty (60) minutes.
C. REPORTS, UPDATES, AND ANNOUNCEMENTS FROM STAFF/COUNCIL
1. City Manager Communications.
2. Recap 4th of July.
D. SCHEDULED ITEMS
1. DISCUSSION: ARTICLE XI, CHAPTER 18 OF THE AZUSA MUNICIPAL CODE: CITY OF
AZUSA MOBILEHOME RENT STABILIZATION REGULATIONS.
RECOMMENDED ACTION:
1) It is recommended that the City Council discuss these provisions and provide direction concerning any
changes and its enforcement.
Total Cost: N/A Is the cost of this item budgeted? N/A
Fund/Account No: N/A
2. DISCUSSION AND DIRECTION REGARDING NOTICE OF INTENT TO WITHDRAWAL
RECEIVED FROM RIVERS MOUNTAINS CONSEVANCY – PROPOSED DRAFT
DISSOLUTION AGREEMENT OF THE AZUSA-RMC JPA AND APPROVAL OF $15,000 TO
REPLENISH JPA OPERATING BUDGET.
RECOMMENDED ACTION:
1) Discuss the notice of intent to withdrawal and proposed dissolution of the Azusa-RMC JPA;
2) Authorize an amount of $15,000 to replenish the Azusa-RMC JPA operating budget; and
3) Direct the City Manager and City Attorney to work with the Rivers and Mountains Conservancy on
dissolution agreement for future consideration.
Total Cost: $15,000 Is the cost of this item budgeted? No
Fund/Account No: N/A
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E. CONSENT CALENDAR – CITY COUNCIL
The Consent Calendar adopting the printed recommended actions will be enacted with one vote. If
Councilmembers or Staff wish to address any item on the Consent Calendar individually, it will be considered
under SPECIAL CALL ITEMS.
1. MINUTES OF THE REGULAR MEETINGS APRIL 4, 2022, APRIL 18, 2022 AND SPECIAL
MEETING APRIL 16, 2022.
RECOMMENDED ACTION:
Approve minutes as written.
Total Cost: N/A Is the cost of this item budgeted? N/A
Fund/Account No: N/A
2. RESOLUTION AUTHORIZING PAYMENTS OF WARRANTS BY THE CITY DATED JUNE 17,
2022 THROUGH JULY 13, 2022.
RECOMMENDED ACTION:
Adopt Resolution No. 2022-C51 allowing certain claims and demands and specifying the funds out of which
the same are to be paid.
Total Cost: N/A Is the cost of this item budgeted? N/A
Fund/Account No: N/A
3. HUMAN RESOURCES ACTION ITEMS.
RECOMMENDED ACTION:
Approve the following Personnel Action Requests in accordance with the City of Azusa Civil Service Rules
and applicable Memorandum of Understanding(s).
Total Cost: N/A Is the cost of this item budgeted? N/A
Fund/Account No: N/A
4. CITY TREASURER’S STATEMENT OF CASH AND INVESTMENT BALANCES FOR THE
MONTH OF MAY 2022.
RECOMMENDED ACTION:
Receive, review, and file the City Treasurer’s Report for the month of May 2022.
Total Cost: N/A Is the cost of this item budgeted? N/A
Fund/Account No: N/A
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5. APPROVAL OF A MEMORANDUM OF AGREEMENT WITH PARTNERS FOR BETTER
HEALTH TO BE AN INTERN PLACEMENT SITE FOR THE RANDALL LEWIS HEALTH &
POLICY FELLOWSHIP.
RECOMMENDED ACTION:
Approve a Randall Lewis Health & Policy Fellowship Memorandum of Agreement with Partners for Better
Health to create an internship placement site in the City of Azusa; and Authorize the City Manager to
execute an Agreement with Partners for Better Health, in a form acceptable to the City Attorney, on behalf
of the City.
Total Cost: N/A Is the cost of this item budgeted? N/A
Fund/Account No: N/A
6. AWARD A PROFESSIONAL SERVICES AGREEMENT TO PROVIDE CONSTRUCTION
MANAGEMENT AND INSPECTION SERVICES FOR THE ARROW HIGHWAY STREET
RESURFACING AND HIGHWAY SAFETY IMPROVEMENT PROJECT; FEDERAL PROJECT
NO. HSIPL-5112(019).
RECOMMENDED ACTION:
Award a professional services agreement to Willdan for a total not-to-exceed contract amount of $234,561,
which includes a 10% contingency for potential change orders as needed, for the Arrow Highway Street
Resurfacing and Highway Safety Improvement Project; and Authorize the City Manager to execute a
professional services agreement, in a form acceptable to the City Attorney, on behalf of the City.
Total Cost: $234,561 Is the cost of this item budgeted? Yes
Fund/Account No: HSIP Grant Fund 28 (28-80-000-662-7120/ 66222A-7120); $30.000; Measure M Funds
(0480000662-7120/66218B-7120); $42,561; General Fund Professional Engineering Services (1055651000-
6399); $162,000
7. APPROVAL OF PURCHASE AND TRADE-IN CREDIT OF GLOCK 22 HANDGUNS.
RECOMMENDED ACTION:
Approve the trade in of the Glock 22 .40 caliber handguns with LC Action Police Supply in order to obtain
trade in credit for the purchase of additional Glock 17 9mm handguns for Azusa Police Department sworn
personnel.
Total Cost: $16,210.05 Is the cost of this item budgeted? Yes
Fund/Account No: GF Equipment Replacement Fund/ #4620310000-7135
8. REQUEST TO APPROVE THIRD AMENDMENT TO GOVSENSE PROFESSIONAL SERVICES
AGREEMENT FOR LAND MANAGEMENT SYSTEM.
RECOMMENDED ACTION:
Approve the Third Amendment to the Professional Service Agreement with Govsense, not to exceed
amount of $84,000; and Authorize the Mayor to execute the agreement, in a form acceptable to the City
Attorney.
Total Cost: $84,000 Is the cost of this item budgeted? No
Fund/Account No: INTERNAL SERVICES FUND/4849930000-6499
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9. PURCHASE OF FOUR 2023 FORD UTILITY POLICE INTERCEPTOR VEHICLES.
RECOMMENDED ACTION:
Approve the purchase of four (4) 2023 Ford Police Interceptor SUV vehicles from National Auto Fleet
Group in Watsonville, California 95076, in an amount not to exceed $155,528.88; and Approve the
purchase of these vehicles based on the competitive bid process completed by the County of Los Angeles as
authorized under AMC Section 2-523, from which they ordered Ford Police Interceptor Vehicles under the
Sourcewell master vehicle contract # 091521-NAF.
Total Cost: $155,528.88 Is the cost of this item budgeted? Yes
Fund/Account No: GF Equipment Replacement Fund / #4620310000-7135
10. PURCHASE OF TWO 2023 BMW R 1250 RT-P716 MOTORCYCLES.
RECOMMENDED ACTION:
Approve the purchase of two 2023 BMW R 1250 RT-P716 Motorcycles from Long Beach BMW
Motorcycles, 2125 E. Spring St., Long Beach, CA 90806 in an amount not to exceed $68,166.44; and
Approve the purchase of these motorcycles based on the competitive bid process completed by the County
of Los Angeles as authorized under AMC Section 2-523, from which they ordered BMW Motorcycles, bid
#RFB-IS-21200889-1.
Total Cost: $68,166.44 Is the cost of this item budgeted? Yes
Fund/Account No: GF Equipment Replacement Fund / #4620310000-7135
11. ACCEPTANCE OF TARGETED GRANT FROM CALIFORNIA STATE LIBRARY FOR AN
OUTDOOR LEARNING SPACE.
RECOMMENDED ACTION:
Accept the grant award from California State Library; and Approve necessar y budget amendments and
adjust the budgets accordingl y.
Total Cost: N/A Is the cost of this item budgeted? N/A
Fund/Account No: N/A
12. AUTHORIZATION TO RELEASE A REQUEST FOR QUALIFICATIONS FOR DESIGN
SERVICES FOR AN OUTDOOR LIBRARY SPACE.
RECOMMENDED ACTION:
Authorize Staff to release the proposed Request for Qualifications (RFQ) for design services and accept
proposals from qualified firms.
Total Cost: N/A Is the cost of this item budgeted? N/A
Fund/Account No: N/A
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13. APPROVE THE IMPROVEMENT PLANS AND SPECIFICATIONS FOR THE CITY PARKING
LOTS PAVEMENT REHABILITATION PROJECT AND AUTHORIZE STAFF TO SOLICIT A
NOTICE OF INVITING BIDS.
RECOMMENDED ACTION:
Approve the project plans and specifications; and Authorize staff to solicit a Notice of Inviting Bids for the
City Parking Lots Pavement Rehabilitation Project
Total Cost: N/A (TBD) Is the cost of this item budgeted? Yes
Fund/Account No: Public Works Endowment Fund 49; $75,000; Cap and Facilities Infrastructure Fund
46/10; $100,000
14. PURCHASE ORDERS ISSUED IN JUNE WITH CONTRACT AGREEMENTS EXECUTED BY
CITY MANAGER.
RECOMMENDED ACTION:
Receive and file the list of purchase orders issued in June 2022.
Total Cost: $95,566.70 Is the cost of this item budgeted? Yes
Fund/Account No: 48-IT Services; 28- SGVCOG Homeless Program; 10-General Fund/Administration.
15. ADOPT THE RESOLUTION AUTHORIZING ONE-TIME APPRECIATION PAY TO
EMPLOYEES FOR CONTINUING SERVICE DURING THE HEIGHT OF THE COVID-19
PANDEMIC.
RECOMMENDED ACTION:
Adopt Resolution No. 2022-C52 authorizing one-time Appreciation Pay to employees for continuing service
during the height of the COVID-19 Pandemic.
Total Cost: $297,750 Is the cost of this item budgeted? Yes
Fund/Account No: General Fund (Various), Multiple Special Revenue and Enterprise Funds.
16. REJECTION OF ALL BIDS AND PROPOSALS FOR TENANT IMPROVEMENTS OF CITY-
OWNED FACILITY AT 890 THE PROMENADE FOR LA METRO SYSTEM SECURITY AND
LAW ENFORCEMENT OFFICES (PROMENADE AT CITRUS PROJECT).
RECOMMENDED ACTION:
Reject all bids for tenant improvement construction services for the Promenade at Citrus Project (CIP
Project #62519A); and Reject all proposals for purchase and installation of furniture, fixtures and equipment
for the Promenade at Citrus Project (CIP Project #62519A).
Total Cost: N/A Is the cost of this item budgeted? N/A
Fund/Account No: N/A
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F. ADJOURNMENT
We adjourn in solemn honor of those Azusans who we’ve lost to Covid-19.
UPCOMING MEETINGS:
August 1, 2022, 6:30 p.m. Closed Session, 7:30 p.m. Regular Meeting - Cancelled
August 15, 2022, 6:30 p.m. Closed Session, 7:30 p.m. Regular Meeting
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a city
meeting, please contact the City Clerk at 626-812-5229. If possible, notification should be submitted at least
three (3) working days prior to the meeting when special services are needed in order to assist staff in
assuring that reasonable arrangements can be made in time.
CERTIFICATION
I, Adrian Garcia, MMC, Chief Deputy City Clerk of the City of Azusa, or my designee, hereby certify under
penalty of perjury that a true, accurate copy of the foregoing agenda was posted on July 14, 2022, seventy-two
(72) hours prior to the meeting per Government Code 54954.2 at the City Clerk’s Office, 213 E. Foothill Blvd.;
the lobby of the Police Department, 725 N. Alameda Ave.; the Civic Auditorium, 213 E. Foothill Blvd.; the
City Library, 729 N. Dalton Ave.; and on the City’s Web Page at www.azusaca.gov.
______________________________________
Adrian Garcia, MMC
Chief Deputy City Clerk
Azusa City Clerk’s Office