HomeMy WebLinkAboutE-12 Staff Report - Metro Patrol Security Services Month to MonthCONSENT ITEM
E-12
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: ROCKY WENRICK, INTERIM CHIEF OF POLICE
DATE: AUGUST 15, 2022
SUBJECT: APPROVAL OF MONTH TO MONTH AGREEMENT WITH CALIFORNIA METRO
PATROL FOR SECURITY SERVICES
BACKGROUND:
In January of 2018, the City Council approved an agreement with California Metro Patrol to provide
Security Services for the Library and City Hall Campus. The City’s primary interest is to ensure the
safety of City employees, residents, and City guests. The current agreement expired on June 30, 2022.
The proposed action approves a “month to month” agreement based on the current contract while city
staff completes an assessment to expand security services and opens up a new request for proposal for
increased security services to city facilities.
RECOMMENDATION(S):
It is recommended that the City Council take the following action(s):
1.Approve on a “month to month” basis an agreement based on the current contract while City
Staff completes a new request for proposal for security services; and authorize the City Manager
to execute the agreement, in a form acceptable to the City Attorney, on behalf of the City.
ANALYSIS:
In March of 2016, the Metro Gold Line station in the Azusa Downtown area opened which has resulted
with an increase in the number of guests visiting the Library, Senior Center, and City Hall Campus.
Some of these visits have resulted in trespassing and other types of criminal activity towards staff and
other guests. As a result, the City Council approved a Security Services Agreement with California
Metro Patrol. This contract is currently set to expire on July 30, 2022. Due to recent trespassing,
vandalism, and other criminal activity in the vicinity of the City Hall Campus, Veteran’s Park, Azusa
Senior Center, and the Azusa Light and Water building, City Staff are currently conducting an
APPROVED
CITY COUNCIL
8/15/2022
Metro Security
August 15, 2022
Page 2
assessment to expand the scope of security services. This action will require a new request for proposal
from private security services firms, which will be completed prior to the end of Calendar Year 2022-23.
An agreement of “month to month” services based on the current contract will allow City Staff to
complete the security assessment and request for proposal. The current contract is already budgeted for
this fiscal year under 10-90-000-000-6493. California Metro Patrol has indicated they will continue the
current rate indicated in the current professional services agreement not to exceed $8,500 per month
FISCAL IMPACT:
There will be no fiscal impact since these services are already included in the FY2022-23 Approved
Budgeted under 10-90-000-000-6493. The month to month services shall not exceed $8,500 per month.
Prepared by: Fiscal Impact Reviewed By:
Rocky Wenrick Talika M. Johnson
Interim Chief of Police Director of Administrative Services
Reviewed and Approved:
Sergio Gonzalez
City Manager
Attachments:
1) Professional Services Agreement with California Metro Patrol with First and Second
Amendments
2) Third Amendment to Agreement for Security Services
45635.01000\31368292.1 -1 -
CITY OF AZUSA
AGREEMENT FOR MONTH TO MONTH PROFESSIONAL SERVICES
1.PARTIES AND DATE.
This Agreement for Professional Services is entered into on the 1st day of July 2022, by
and between the City of Azusa (hereinafter referred to as the “City”) and California Metro Patrol
(hereinafter referred to as the “Consultant”). City and Consultant are sometimes collectively
referred to herein as the “Parties.”
2.RECITALS.
2.1 Agreement. The Parties entered into that certain Agreement for Professional
Services dated January 17, 2022 (“Agreement”).
2.2 The Agreement is on a month to month basis not to extend beyond December 31,
2022.
3.TERMS.
3.1 Term. At the expiration of the current Agreement on June 30, 2022, the Agreement
shall be extended on a month to month basis not to extend beyond December 31, 2022 unless either
the City or Consultant terminate the month to month extension.
3.2 Scope of Services. The Agreement is hereby amended to include the scope of
services set forth in Exhibit “A,” attached hereto and incorporated herein by reference.
3.3 Compensation. The total compensation for the services provided pursuant to this
Agreement shall not exceed Eight Thousand Five Hundred Dollars ($8,500.00) per month without
written approval of the City Manager.
Attachment 2
45635.01000\31368292.1 -2 -
IN WITNESS WHEREOF, the parties have executed this First Amendment to Agreement
on this ____ day of __________, 20__.
CITY OF AZUSA Contractor Name
By:
Sergio Gonzales City Manager
By:
Name Title
ATTEST:
By:
Jeffrey Lawrence Cornejo, Jr. City Clerk
APPROVED AS TO FORM:
By:
Best Best & Krieger LLP City Attorney
45635.01000\31368292. 1 A-1
EXHIBIT “A”
TO FIRST AMENDMENT TO
AGREEMENT FOR [INSERT TYPE] SERVICES
SCOPE OF SERVICES
45635.01000\31368292. 1 B-2
EXHIBIT “B”
TO FIRST AMENDMENT TO
AGREEMENT FOR [INSERT TYPE] SERVICES
COMPENSATION
[INSERT RATES & AUTHORIZED REIMBURSABLE EXPENSES]