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HomeMy WebLinkAboutE-3 Staff Report - Council HR Action ItemsCONSENT ITEM E-3 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL VIA: SERGIO GONZALEZ, CITY MANAGER FROM: TALIKA M. JOHNSON, DIRECTOR OF ADMINISTRATIVE SERVICES DATE: SEPTEMBER 19, 2022 SUBJECT: HUMAN RESOURCES ACTION ITEMS BACKGROUND: The recommended action approves Personnel Action Requests reviewed and recommended by the Personnel Board. RECOMMENDATION: Staff recommends the City Council take the following action: 1)Approve the following Personnel Action Requests in accordance with the City of Azusa Civil Service Rules and applicable Memorandum of Understandings. ANALYSIS: The Personnel Board reviewed the following recommendations of City Staff and approved the following actions in accordance with the City of Azusa Civil Service Rules: A.NEW APPOINTMENTS – The following appointments have been requested by the appropriate Department Heads pursuant to the Rules of the Civil Service System, Section 5.7.5 Appointment: DEPARTMENT NAME CLASSIFICATION EFFECTIVE DATE RANGE/STE P BASE MO. Police Pedro Cortez Police Officer TBD – Pending Background 6101/03 $7,710.87 Police Jake Ford Police Officer Trainee TBD – Pending Background 6184/01 $5,710.47 Police Angel Estrada Police Officer Trainee TBD – Pending Background 6184/01 $5,710.47 Police Linda Maldonado Police Records Specialist 10/03/2022 9150/01 $3,798.83 Public Works Erick Alegria Facilities Maintenance Worker I 10/03/2022 8153/03 $4,339.15 Utilities Gretel Delgado Customer Service Representative I 10/03/2022 5154/01 $4,279.04 Utilities Jonathan Sabbaghi Assistant Water Utility Engineer TBD – Pending Background 4186/01 $5,222.10 APPROVED CITY COUNCIL 9/19/2022 Human Resources Action Items September 19, 2022 Page 2 B. MERIT INCREASES AND/OR REGULAR APPOINTMENTS: C. FLEX STAFFING PROMOTION – The following flex promotion has been requested by the appropriate Department Head pursuant to the Rules of the Civil Service System, Section 3.10.4 Flexible Staffing: D. PROMOTIONS – The following promotional appointments have been requested by the appropriate Department Head pursuant to the Rules of the Civil Service System, Section 12.2 Promotion: Library Julianna Randisi Librarian TBD – Pending Background 4175/01 $5,384.09 Information Technology Elizabeth Guardado Administrative Technician 10/03/2022 4174/04 $5,396.33 DEPT NAME CLASSIFICATION TYPE OF ACTION / EFFECTIVE DATE RANGE/STEP BASE MO. A Utilities Tomas Rivera Customer Care Operations Supervisor Merit Increase 07/01/2022 5203/03 $7,272.87 B Police Kathleen Soliven Court Liaison Officer Merit Increase 08/08/2022 9192/03 $6,293.24 C Police Lidia Gomez Police Administrative Technician Regular Appointment 08/23/2022 4173/02 $5,041.47 D Public Works Joseph Alvarenga- Rodriguez Street Maintenance Worker I Merit Increase 08/10/2022 8153/04 $4,556.11 DEPARTMENT NAME CLASSIFICATION EFFECTIVE DATE RANGE/STEP BASE MO. Public Works Joel Baza To: Street Maintenance Worker II From: Street Maintenance Worker I 07/29/2022 8163/05 $5,258.11 DEPARTMENT NAME CLASSIFICATION EFFECTIVE DATE RANGE/STEP BASE MO. Utilities Felix Zarate From: Water Distribution Equipment Operator To: Water Distribution Crew Supervisor 10/03/2022 5200/03 $7,748.54 Utilities Julio Picazo From: Water Treatment Operator II To: Water Distribution Crew Supervisor 10/03/2022 5200/03 $7,748.54 Police Vincent Delgado From: Police Officer Trainee To: Police Officer 10/06/2022 6101/01 $6,993.98 Police Damian Rubio From: Police Officer Trainee To: Police Officer 10/06/2022 6101/01 $6,993.98 Human Resources Action Items September 19, 2022 Page 3 E. NEW CLASS SPECIFICATIONS – The following job specifications have been reviewed and approved by the respective bargaining units and are being proposed in order to meet business needs of the Departments: CLASSIFICATION BARGAINING GROUP RANGE STEP 1 BASE MO. STEP 5 BASE MO. Assistant Director of Information Technology AMMA New $10,035.73 $12,198.49 Economic Development & Housing Coordinator ACEA 4211 $6,628.24 $8,057.15 Accounting Specialist ACEA 4171 $4,661.55 $5,666.15 F. RECLASSIFICATIONS – The following reclassifications are requested by the respective Department Heads and are being made in accordance with the City of Azusa Rules of the Civil Service System, Section 3.8. Reclassification. DEPARTMENT NAME CLASSIFICATION FROM/TO EFFECTIVE DATE RANGE/STEP BASE MO. SALARY Utilities Christian Lopez From: Line Mechanic To: Electric Troubleshooter 07/14/2022 From: 5218/05 $10,487.58 To: 5256/05 $11,200.08 Utilities Carlos Paredes From: Line Mechanic To: Electric Troubleshooter 10/03/2022 From: 5218/05 $10,487.58 To: 5256/05 $11,200.08 Information Technology Michael Guadagnino From: Information Technology Systems & Network Manager To: Assistant Director of Information Technology 07/01/2022 From: 3531/05 $11,422.22 To: New/05 $12,198.49 G. SEPARATIONS/RETIREMENTS – The following separations are submitted for informational purposes: DEPARTMENT NAME CLASSIFICATION EFFECTIVE DATE Utilities Reginald Stone Water Distribution Crew Supervisor 08/12/2022 Utilities Greg Doore Meter Reader 08/16/2022 Utilities Angel Solache Electric Troubleshooter 08/17/2022 Administrative Services Diana Reyes Human Resources Specialist II 08/25/2022 Administrative Services Raquel Franco Senior Payroll Specialist 08/29/2022 FISCAL IMPACT: All proposed changes were approved with the FY 2022/23. Adopted Budget and/or are able to be absorbed with anticipated salary savings. Human Resources Action Items September 19, 2022 Page 4 Prepared by: Reviewed and Approved: Bianca Muñoz Shivali Mohan Human Resources Specialist II Human Resources Manager Reviewed and Approved: Reviewed and Approved: Talika M. Johnson Sergio Gonzalez Director of Administrative Services City Manager Attachments: 1. Classification Specification: Assistant Director of Information Technology 2. Classification Specification: Economic Development & Housing Coordinator 3. Classification Specification: Accounting Specialist Adopted 2/26/2018 Revised 8/3/2022 Range 3531 Page 1 of 3 CITY OF AZUSA ASSISTANT DIRECTOR OF INFORMATION TECHNOLOGYINFORMATION TECHNOLOGY SYSTEMS AND NETWORK MANAGER DEFINITION Under administrative directions, plans, designs, coordinates and manages the Information Technology Department, including the City’s network, computing, and telecommunications systems for all City departments. Manages the daily activities of technology related functions and perform related work as required. ESSENTIAL FUNCTIONS Plans, designs, implements, manages, and supports complex interdepartmental information systems, networks, and telecommunication systems within the City. Coordinates computer systems interfaces, ensures secure network integrity, ensures system recovery and responds to system failures or problems. Plans for the configuration, acquisition, and integration of additional computers and telecommunications equipment City-wide. Plans and administers commercial software deployments and services by third party vendors to meet specifically defined department needs. Initiate new systems and modifications and/or enhancements to existing systems. Plans and administers the adaptation of commercial software to meet specifically defined department needs. Initiate new systems and modifications and/or enhancements to existing systems. Assists in the development of departmental goals and objectives; recommends policies and implements procedures to conduct activities; assists in the development of comprehensive plans to satisfy future needs for departmental services. Manages, supervises, trains, and evaluates the work of professional information technology division personnel, and support staff; makes effective recommendations regarding hiring, promotions, and transfers; recommends disciplinary action as needed, up to and including termination. Participates in the development and administration of related budgets; recommend and manages contracts. May act as Department Director as needed. CLASS CHARACTERISTICS This single position class reports directly to the Director of Information Technology and assists the Director in the daily operations of the Department, as well the strategic planning, development, Attachment 1 Adopted 2/26/2018 Revised 8/3/2022 Range 3531 Page 2 of 3 and implementation of City-wide information technology resources and activities and supervision of staff. QUALIFICATION GUIDELINES Education and/or Experience Any combination of education and/or experience that has provided the knowledge, skills, and abilities necessary for acceptable job performance as determined by the City. Example combinations include but are not limited to:Aa Bachelor's degree from an accredited college in Computer Science, Information Systems, or related field and four five years of recent experience developing and managingdeveloping, managing and supporting technology infrastructure at a managerial level networks at a managerial level; including staff training and direct supervision. Education and/or Experience A Bachelor's degree from an accredited college in Computer Science, Information Systems, or related field and four years of recent experience developing and managing networks at a managerial level; including staff training and supervision. Knowledge and Skills Knowledge of principles and practices in the planning, design, and management of complex information systems, including local, wide area, wireless, storage area, and fiber optic network systems; operating principles and characteristics of voice communication systems and services; troubleshooting principles and methods; principles and practices of sound personnel management and supervision. Skill in administrative principles and practices of goal setting, program development and implementation, budget development, planning, and organization. Ability to plan, organize, and direct the work of technical and professional support staff; develop, implement, and interpret goals, objectives, policies, procedures, work standards, and internal controls; prepare and administer a divisional budget; analyze complex administrative and technical problems; troubleshoot hardware and software problems; prepare program documentation, user procedures, reports of work performed, and other written materials; communicate in English, both orally and in writing; establish and maintain effective working relationships with supervisors, fellow employees, and the public. MARGINAL FUNCTIONS These are position functions which may be changed, deleted, or reassigned to accommodate an individual with a disability. SPECIAL REQUIREMENTS Adopted 2/26/2018 Revised 8/3/2022 Range 3531 Page 3 of 3 Possession of and ability to maintain a valid Class C California Driver’s License and a satisfactory driving record. Environmental Conditions Work is performed primarily in a standard office setting; incumbents may be required to work extended hours including evenings and weekends from time-to-time and drive on City Business. Physical Conditions Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Physical Conditions Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Class Code: Range: ECONOMIC DEVELOPMENT & HOUSING COORDINATOR Definition Under general direction from the Economic & Community Development Director, the Economic Development & Housing Coordinator plans, organizes, directs and manages the activities of the Economic Development & Housing Division, including activities that attract, retain, and expand business opportunities in the City, as well as the development and administration of housing programming designed to further the goals of the City’s General Plan and Housing Element. Essential Functions Manages and participates in the development, implementation, and administration of the City’s Economic Development and Housing programs. Develops goals, objectives, policies, and priorities for Housing and Economic Development programs. Supervises the day-to-day activities of the Economic Development & Housing Division; coordinates the organization, staffing, training, and operational activities for the Economic Development and Housing Division. Reviews, implements, and revises the City’s Economic Development and Housing programs as needed. Identifies opportunities for improving business assistance service to streamline processes and procedures. Participates in the development and administration of the Economic Development & Housing Division budget. Works with staff to coordinate related activities with other departments, outside agencies, and the business community to provide highly responsible and effective staff assistance. Serves as the official business liaison representing the City at various marketing events. Prepares market surveys and other studies to identify trends and determine viable development and redevelopment opportunities and projects. Assists in the development and implementation of comprehensive Economic Development and Housing programs; identifies resource needs; recommends and implements policies and procedures. Plans, administers and directs City sponsored government housing assistance programs, Community Development Block Grant housing programs and other related government programs. Coordinates with Federal, State and local agencies to keep current on the changes in legislation, regulations, as well as the requirements and availability of housing programs and funds. Markets programs to citizens, property owners, realtors, and other parties. Attachment 2 Class Code: Range: Gathers, analyzes, and presents written and graphic presentations for boards, commissions, and public hearings. Develops and maintains strong professional working relationships with existing state, county, and local agencies in support of the City’s Economic Development and Housing programs; responds to and resolves complex or sensitive inquiries and complaints. Supervises, organizes and evaluates the work of assigned staff; leads or assists the Director with staff training, motivation and development. Collects, compiles, and analyzes information from various sources on a variety of specialized legislative topics; prepares comprehensive records and reports to present and interpret data, identifies alternatives and makes and justifies recommendations. Performs technical analysis and interpretation of pertinent economic, demographic and physical data as it relates to economic revitalization. Serves as a liaison for economic development and housing programs with employees, public and private organizations, community groups, organizations, contractors/consultants and quasi- governmental groups; provides information and assistance regarding the legislative programs and services; delivers or assists in oral presentations as requested; responds to and resolves inquiries and complaints. Serves as ombudsperson to residents, business owners, property owners, and developers regarding City processes. Administers and negotiates Affordable Housing agreements. Responsible for the oversight of the Community Development Block Grant (CDBG) program; Confers with other City departments on matters regarding CDBG related programs; informs citizens of program opportunities through participation in public meetings and makes presentations before the City Council and/or Planning Commission. Prepares and administers grants; receives and audits applications for assistance; monitors affordability requirements and covenants; processes monthly purchase orders and invoices; monitors program compliance with appropriate laws and regulations. Coordinates the City’s economic development marketing efforts and dissemination of information to attract, retain and expand businesses in the City of Azusa. Assists in the coordination, marketing, implementation and monitoring of various programs intended to strengthen the economic base of the community; negotiates financing tools and packages to implement the City’s revitalization programs. Represents the City with such organizations as Chamber of Commerce and other business- related agencies. Qualification Guidelines Education and Experience Class Code: Range: Completion of a Bachelor's Degree in Public or Business Administration, Urban Planning, Real Estate or a related field from an accredited college. A Master's Degree from an accredited college in a related field is desirable. Three (3) to five (5) years of responsible professional experience in housing, economic development, redevelopment and/or city planning with at least one (1) year experience in a supervisory or managerial position. A Master's Degree may qualify as one (1) year of experience. Knowledge, Skill, and Abilities Theories, principles, practices, and laws related to housing, economic and business development including market analysis; current processes, practices, and services related to the administration of a housing development program and activities related to low to moderate income, and other related programs; principles of Federal program funding; principles of public administration, budget preparation and control. Possess excellent oral and written communication skills and proficiency with standard office equipment and personal computer software/programs such as Microsoft Word and Excel as required. Ability to manage housing programs and a comprehensive economic development plan by identifying, interpreting, and applying the appropriate policies, procedures, laws, codes, and regulations; recommend and implement goals, objectives and practices for providing effective and efficient economic development and housing services; analyze economic studies, financial statements, marketing studies and plans; negotiate and manage contracts with consultants; take initiative and work independently; analyze problems, identify alternative solutions, and implement recommendations; provide leadership and direction for the Economic Development & Housing Division; plan, assign, and supervise the work of subordinate employees; establish and maintain cooperative working relationships with others; identify and respond to community and City Council issues, concerns and needs; effectively communicate with all levels of City staff, management, government agencies, officials and the public as well as outside community organizations and businesses. Physical, Mental, Environmental Conditions Special Requirements Possession of a valid California Class C driver’s license with a satisfactory driving record is required. Physical, Mental and Environmental Working Conditions Position has physical requirements that are typical of the standard office environment Requires prolonged sitting and regular standing, walking, reaching, twisting, turning, kneeling, bending squatting and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in preparing reports using a computer keyboard. Additionally, the position requires near and far vision in reading written reports and work-related documents. Acute hearing is required when providing phone and personal service. Additionally, the need to lift, drag and push files, paper and documents weighing up to 20 pounds is required. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations. Adopted: 8/xx/2022 Range: 4174 Page 1 of 2 CITY OF AZUSA ACCOUNTING SPECIALIST DEFINITION Under general supervision, performs advanced clerical and para-professional accounting work in the preparation and maintenance of the accounts payable/receivable systems, including data entry, record keeping, filing, in accordance with City policy and procedures; applies basic accounting principles and procedures; performs related duties as required. See Essential Functions below for further detail. CLASS CHARACTERISTICS The Accounting Specialist classification provides diverse support to the finance division including clerical, data entry into various subledger systems such as accounts payable, accounts receivable and cash receipts. This position provides finance accounting support and prepares the incumbent to move forward in the accounting series. ESSENTIAL FUNCTIONS The following functions are typical for this classification. Incumbent may not perform all of the listed functions and/or may be required to perform additional or different functions from those set forth below to address department needs and changing business practices. This position provides clerical support for accounts payable, general journal entries and reconciliations as assigned. Input information into accounting software program and print ledger and sub-ledger reports. Prepares checks to be mailed using an automated envelope machine. Provides customer service, in person or by telephone, to both internal (department) and external (vendor) customer inquiries working with any other Finance Division staff to follow-up on inquiries. Processes accounts receivable by issuing invoice numbers, entering invoices into the computer, and posting invoice payments. Performs routine checks on outstanding invoices and follows up with departments and account holder as needed. Assists with receiving and preparing cash receipts for deposit. Analyzes fiscal data and draws logical conclusions. Understands, interprets and applies fundamental principles of accounting and related policies and procedures. Assists with preparing bank reconciliations, grant revenue and expenditures, and related journal entries. Reconciliations of funds as needed. All other duties as assigned. This position serves a supportive roll for the finance staff and may be asked to assist in various finance and budget related projects. Provides temporary and vacation relief and general office support as requested, including temporary and vacation relief for Treasury services such as daily cash deposit activities; performs a variety of clerical tasks as needed. Performs related duties as required. QUALIFICATION GUIDELINES Education and/or Experience Any combination of education and/or experience that has provided the knowledge, skills, and abilities necessary for satisfactory job performance. Example combinations include graduation from high school or GED and completion of some college level course work in accounting, Attachment 3 Accounting Specialist Class Specification Page 2 of 2 bookkeeping, public or business administration, finance, or a closely related field and two years of municipal or related professional accounting experience involving financial record keeping and experience with automated accounting systems. Knowledge and Skills Working knowledge of automated accounting systems and principles of financial processes. Skill in the operation of a variety of office equipment including operating a calculator or ten key adding machine; performing mathematical computations; operating a computer and utilizing a variety of software, particularly excel and MS word. Ability to communicate clearly and concisely, both orally and in writing with a variety of personnel and establish/maintain effective working relationships; understand and follow verbal and written directions; working independently as needed. Understand, interpret, and apply the fundamental principles of accounting, related policies and procedures; reconcile differences within the record keeping system requiring an understanding of the relationship among accounting records and documents; prepare manual and computerized financial reports. MARGINAL FUNCTIONS These are position functions which may be changed, deleted, or reassigned to accommodate an individual with a disability. Special Requirements Possession of and ability to maintain a valid Class C California Driver’s License and a satisfactory driving record. Environmental Conditions Work is performed primarily in a standard office setting; incumbents may be required to work extended hours including evenings and weekends from time-to-time. Physical Conditions Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.