HomeMy WebLinkAboutE-6 Staff Report - CAT Backhoe PurchaseCONSENT ITEM
E-6
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: ROBERT DELGADILLO, P.E., DIRECTOR OF PUBLIC WORKS/CITY
ENGINEER
DATE: OCTOBER 3, 2022
SUBJECT: APPROVE PURCHASE OF A BACKHOE LOADER FROM QUINN COMPANY
BACKGROUND:
On June 20, 2022 the City Council adopted the City’s Fiscal Year 2022/23 City, Utilities, Public
Financing Authority, and Successor Agency Operating and Capital Improvement Plan Budgets.
This budget included the City’s Capital Outlay and Public Works’ proposed equipment purchases.
The Public Works Street Maintenance Division is responsible for the maintenance of City streets,
sidewalk, and sanitary sewer system. The backhoe loader is one of the most utilized, and versatile,
pieces of equipment within the City’s fleet and will be used to repair sidewalks, streets, and sewer
lines, as well as assist in a variety of operations.
RECOMMENDATIONS:
Staff recommends that the City Council take the following actions:
1)Waive purchasing procedures as authorized under Azusa Municipal Code Section 2.521 –
Cooperative, piggyback and multiple bid purchasing with other agencies and approve the
purchase of a CAT 420 backhoe loader and attachments in the amount not to exceed
$186,725.14 from QUINN Company; and
2)Authorize the City Manager to execute a purchase agreement with QUINN Company for
the purchase of the CAT 420 Backhoe Loader and proposed attachments.
APPROVED
CITY COUNCIL
10/3/2022
Approve Purchase of a Backhoe Loader from QUINN Company
October 3, 2022
Page 2
ANALYSIS:
The City’s purchasing procedures allow for the acquisition of equivalent equipment through a
process of competitive bidding by using other municipalities or through joint powers programs.
In this case, QUINN Company was able to provide the City with a Sourcewell Contract (#032119-
CAT) discount of nearly $47,000 off of the base price. As a result, the City can achieve the benefits
of a competitive bid without the additional costs and delays associated with the standard
procurement process.
QUINN Company will be providing a standard 1-year Full-Machine warranty
FISCAL IMPACT:
Funding for the purchase of the CAT 420 Backhoe was approved in the FY22-23 Capital Outlay
Budget. A reallocation of funding was approved by Council on September 19, 2022 to Utilize the
City’s Road Maintenance Rehabilitation Account (SB1-RMRA) funds rather than Gas Tax Funds.
Therefore, half of the cost or $100,000 was included in the FY2022-23 approved budget under
Sewer Fund account #3455665000-7140 and the remaining $100,000 under SB1-RMRA account
#0555661000-7140 totally $200,000. There is sufficient budget for the proposed Backhoe Loader
in the amount of $186,725.14.
Prepared by: Reviewed and Approved by:
Robert Delgadillo, P.E. Sergio Gonzalez
Director of Public Works/City Engineer City Manager
Fiscal Review by:
Talika M. Johnson
Director of Administrative Services
Attachments:
1) QUINN Company Quote
Quote 156312-01
Page 1 of 5
156312-01-02
September 19, 2022
CITY OF AZUSA
Attention: Account Payable
213 E FOOTHILL BLVD
AZUSA, California 91702-2514
Attention: RICHARD GARDEA
Dear Sir,
We would like to thank you for your interest in our company and our products, and are pleased to quote the following for your
consideration.
One (1) New Caterpillar Inc. Model: 420 Backhoe Loader including standard and optional equipment as listed below.
SOURCEWELL #032119-CAT
We wish to thank you for the opportunity of quoting on your equipment needs. This quotation is valid for 30 days, after which time
we reserve the right to re-quote. If there are any questions, please do not hesitate to contact me.
Sincerely,
Tony Mykris
Governmental Sales
Attachment 1
Quote 156312-01
Page 2 of 5
One (1) New Caterpillar Inc. Model: 420 Backhoe Loader including standard and optional equipment as listed below.
Standard Equipment
BOOMS, STICKS, AND LINKAGES
BACKHOE LOADER
- 14'4'' Center pivot backhoe - Single Tilt Loader
4.3 Meters - Lift cylinder brace
- Boom and swing transport locks - Self-leveling loader with single
- Pilot operated backhoe and lever control
electro hydraulic stabilizer controls - Return-to-dig
- Street type stabilizer shoes (automatic bucket positioner)
- Anti-drift hydraulics (boom, stick, - Transmission neutralizer switch
and E-stick) - Bucket level indicator
- Cat Cushion Swing(tm) system
POWERTRAIN
- Water separator - Torque converter
- Thermal starting aid system - Transmission-four speed manual shift
- Dry type axial seal air cleaner with - Neutral safety switch
integral precleaner - Spin-on filters for
- Automatic dust ejection system Fuel
- Filter condition indicator Engine oil
- Hydraulically boosted multi-plate Transmission oil
wet disk brake with dual pedals & - Outboard Planetary Rear Axles
interlock - Diesel particulate filter
- Differential lock - Hydrostatic power steering
HYDRAULICS
- Pilot hoe and mechanical loader - Caterpillar XT-3 hose
controls - Hydraulic oil cooler
- Load sensing, variable flow system - Pilot control shutoff switch
with 43 gpm (162 L/min) axial piston - Flow-sharing hydraulic valves
pump - Hydraulic suction strainer
- 6 micron hydraulic filter
ELECTRICAL
- 12 volt electrical start - Audible system fault alarm
- Horn, front and rear - Key start/stop system
- Backup alarm - 850 CCA maintenance free battery
- Hazard flashers/turn signals - Battery disconnect switch
- Halogen head lights (2) - External Power Receptacle (12v)
- Halogen rear flood lights (2) - Diagnostic ports for engine and
- Stop and tail lights machine Electronic Control Modules
OPERATOR ENVIRONMENT
Quote 156312-01
Page 3 of 5
- Interior rearview mirror - Automatic Engine Speed Control
- ROPS canopy, Rear Fenders - One Touch Low Idle
- 2-inch (50mm) retractable seat belt - Floor mat and Coat Strap
- Tilt steering column - Lockable storage area
- Steering knob - Air suspension seat
- Hand and foot throttle
FLUIDS
- Antifreeze - Extended Life Coolant -20F (-30C)
OTHER STANDARD EQUIPMENT
- Standard Storage Box guard
- Transport tie-down points - CD-ROM Parts Manual
- Ground line fill fuel tank with - Safety Manual
42.3 gal (160L) capacity & 5 gal (19L) - Operations and Maintenance Manual
diesel exhaust fluid - Lockable hood
- Rubber impact strips on radiator - Tire Valve Stem Protection
Quote 156312-01
Page 4 of 5
MACHINE SPECIFICATIONS
420 07A BACKHOE LOADER CFG2 542-7992
LANE 2 ORDER 0P-9002
STICK, EXTENDABLE, 14FT 543-4284
PT, 4WD/2WS AUTOSHIFT 544-0930
ENGINE, 74.5KW, C3.6 DITA, T4F 541-9540
HYDRAULICS, MP, 6FCN/8BNK, ST 542-7774
CAB, DELUXE 544-0883
DISPLAY, TOUCH SCREEN 545-5048
WORKLIGHTS (8) LED LAMPS 491-6736
SEAT, DELUXE FABRIC 573-4524
SEAT BELT, 3'' SUSPENSION 206-1748
AIR CONDITIONER, T4F 542-7810
PRODUCT LINK, CELLULAR, PLE643 560-6797
TIRES, 340 80-18/500 70-24, MX 533-0488
COUNTERWEIGHT, 1015 LBS 337-9696
STABILIZER PADS, FLIP-OVER 9R-6007
BUCKET-MP, 1.3 YD3, PO 337-7436
CUTTING EDGE, TWO PIECE 9R-5321
COUPLER, PIN LOCK, BL F 544-1901
INSTRUCTIONS, ANSI 559-0872
SERIALIZED TECHNICAL MEDIA KIT 421-8926
RIDE CONTROL 551-6453
COUPLING,QD,THREADED WITH CAPS 456-3390
LINES, COMBINED AUX, E-STICK 548-1231
BEACON, MAGNETIC MOUNT, STROBE 433-0154
STANDARD RADIO (12V) 540-2298
DISPLAY, SECURITY, ENABLED 573-0397
AUTO-UP STABILIZERS 567-5090
PLATE GROUP - BOOM WEAR 423-7607
MIRRORS, EXTERNAL, BOTH SIDES 382-2499
PACK, DOMESTIC TRUCK 0P-0210
SHIPPING/STORAGE PROTECTION 461-6839
RUST PREVENTATIVE APPLICATOR 462-1033
PACK, MISCELLANEOUS MATERIAL 0G-3280
BUCKET-HD, 12'', 3.4 FT3, PL 247-1947
BUCKET-HD, 18'', 4.9 FT3, PL 247-1949
HAMMER, B8S 532-9208
BRACKET, 1/4YD PL, LG 443-7285
LINES, B6-B8 HAMMER, BHL 570-6298
THUMB, HYDRAULIC, NO TINE, BHL 282-5409
THUMB, TINE, C 2 274-5837
Quote 156312-01
Page 5 of 5
WARRANTY & COVERAGE
Standard Warranty: 12 MONTHS FULL MACHINE
LIST PRICE $216,337.00
SOURCEWELL SELL PRICE $169,358.86
TIRE FEE $7.00
SALES TAX (10.25%) $17,359.28
AFTER TAX BALANCE $186,725.14
F.O.B/TERMS:
Accepted by___________________________________ on ____________________
______________________________
Signature