HomeMy WebLinkAboutE-7 Staff Report - Azusa City Hall Bathroom RemodelCONSENT ITEM
E-7
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: TALIKA M. JOHNSON, DIRECTOR OF ADMINISTRATIVE SERVICES
DATE: OCTOBER 3, 2022
SUBJECT: AUTHORIZATION NOTICE OF INVITING BIDS TO SOLICIT BIDS FOR THE
CITY HALL PHASE 3 MODERNIZATION - RESTROOM REMODEL PROJECT
BACKGROUND:
On June 20, 2022 the City Council adopted the Fiscal Year 2022/2023 Operating Budget which included
the Phase 3 Modernization of City Hall facilities. The whole project includes upgrades to restrooms,
breakrooms, and other common spaces. This action will authorize staff to solicit Bids for the repair and
modernization of four (4) employee and two (2) public restrooms - City Hall Restroom Remodel.
RECOMMENDATION:
Staff recommends the City Council take the following action:
1)Authorize Staff to solicit Bids to provide for the City Hall Restroom Remodel.
ANALYSIS:
The restrooms, both public and employee, have not been remodeled in over 25 years and need repairs.
This project is to repair and remodel four (4) employee and two (2) public restrooms located in City Hall
North and West Wing. The proposed project includes much needed fixes to the plumbing, new flooring,
tile, lighting, sinks, as well as make the restrooms more functional for the current use of the facility.
Also included in this portion of the project, is updating two (2) drinking fountains; the first is located in
City Hall North hallway by City Clerk and the second in West Wing directly outside the public
restrooms. The drinking fountains will be included in this portion of the Phase 3 Project to consolidate
work as a plumber will already be on-site for the restroom remodels.
APPROVED
CITY COUNCIL
10/3/2022
City Hall North and West Wing Restroom Remodel
October 3, 2022
Page 2
FISCAL IMPACT:
There is no fiscal impact associated with the recommended action. Funds for this project were allocated
in the Operating Budget for Fiscal Year 2022/2023 for the City Hall Phase Three Remodel under
account 46-80-000-651-7125/65123B.
Prepared by: Reviewed and Approved:
Adriana Garcia Talika M. Johnson
Purchasing Agent Director of Administrative Services
Reviewed and Approved:
Sergio Gonzalez
City Manager
Attachments
1. Notice Inviting Bids - 2022-007-CH City Hall Restroom Renovations
NOTICE INVITING BIDS
PUBLIC NOTICE IS HEREBY GIVEN that the City Council of the City of Azusa (“City”) invites and will receive
sealed Bids up to but not later than 10:00 A.M. on Thursday, November 10, 2022 at the office of the City Clerk,
located at 213 E. Foothill Boulevard, Azusa, CA 91702, for the furnishing to City of all labor, equipment, materials,
tools, services, transportation, permits, utilities, and all other items necessary for CITY HALL RESTROOM
RENOVATIONS, PROJECT NO. 2022-007-CH (the “Project”). At said time, Bids will be publicly opened and
read aloud at the City Clerk Office. Bids received after said time shall be returned unopened. Bids shall be valid
for a period of 90 calendar days after the Bid opening date.
SCOPE OF WORK: The work to be performed or executed under these specifications consist of furnishing all
materials, equipment, tools, labor, and incidentals as required by the contract documents to renovate the above
stated project. It is the intent of this contract to have the contractor perform all services required to renovate six
(6) restrooms in City Hall, located in both North and West Wing. In addition, the Contractor shall be responsible
for installing two drinking fountains. The work is located at the Azusa City Hall located at 213 E. Foothill Blvd.,
Azusa, CA 91702.
A Mandatory Pre-Bid Job-Walk is scheduled for Wednesday, October 19, 2022 at 10:00 A.M. Contractors
must meet at the Azusa City Hall front steps located directly North of the Main Fountain located at 213 E. Foothill
Blvd. Azusa, CA 91702. The Job-Walk will start promptly on time. As the job-walk is during a non-working day
for City Hall and all facilities are locked, only those arriving on time shall be permitted to enter the buildings and
participate in the job-walk.
Bids must be submitted on the City’s Bid Forms. Bidders may obtain a copy of the Contract Documents from
the City’s PlanetBids Website located at https://pbsystem.planetbids.com/portal/47476/portal-home To the
extent required by section 20103.7 of the Public Contract Code, upon request from a contractor plan room
service, the City shall provide an electronic copy of the Contract Documents at no charge to the contractor plan
room.
It is the responsibility of each prospective bidder to download and print all Bid Documents for review and verify
the completeness of Bid Documents before submitting a bid. Any Addenda will be posted solely on the City’s
PlanetBids website located at https://pbsystem.planetbids.com/portal/47476/portal-home It is recommended
that prospective bidders register as a vendor on PlanetBids to be electronically notified of any applicable addenda
or updated. The City does not assume any liability or responsibility based on any defective or incomplete copying,
excerpting, scanning, faxing, downloading or printing of the Bid Documents.
Each Bid shall be accompanied by cash, a certified or cashier’s check, or Bid Bond secured from a surety
company satisfactory to the City Council, the amount of which shall not be less than ten percent (10%) of the
submitted Total Bid Price, made payable to City of Azusa as bid security. The bid security shall be provided as
a guarantee that within five (5) working days after the City provides the successful bidder the Notice of Award,
the successful Bidder will enter into a contract and provide the necessary bonds and certificates of insurance.
The bid security will be declared forfeited if the successful Bidder fails to comply within said time. No interest
will be paid on funds deposited with City.
The successful Bidder will be required to furnish a Faithful Performance Bond and a Labor and Material Payment
Bond each in an amount equal to one hundred percent (100%) of the Contract Price. Each bond shall be in the
forms set forth herein, shall be secured from a surety company that meets all State of California bonding
requirements, as defined in California Code of Civil Procedure Section 995.120, and that is a California admitted
surety insurer.
Pursuant to Section 22300 of the Public Contract Code of the State of California, the successful Bidder may
substitute certain securities for funds withheld by City to ensure its performance under the contract.
Attachment 1
PREVAILING WAGE REQUIREMENTS: Pursuant to California Labor Code Sections 1770, 1773, 1773.1,
1773.6 and 1773.7, as amended, the applicable prevailing wages for this project have been determined. It shall
be mandatory upon the contractor to whom the contract is awarded and upon any subcontractor under him to
pay not less than the higher of the Federal and the State prevailing wage rates to all workers employed by them
in the execution of the contract. The applicable Federal prevailing wage rates are those that are in effect ten (10)
calendar days prior to bid opening; they are set forth on the U.S. General Services Department website:
https://sam.gov/content/home but are not printed in the Specifications. Lower State wage rates for work
classifications not specifically listed in the Federal wage decisions are not acceptable. The applicable State
prevailing wage rates are set forth on the California Department of Industrial Relations website:
http://www.dir.ca.gov/DLSR/PWD but are not printed in the Specifications; these rates are subject to
predetermined increase.
Pursuant to Labor Code sections 1725.5 and 1771.1, all contractors and subcontractors that wish to bid on, be
listed in a bid proposal, or enter into a contract to perform public work must be registered with the Department
of Industrial Relations. No Bid will be accepted nor any contract entered into without proof of the contractor’s
and subcontractors’ current registration with the Department of Industrial Relations to perform public work. If
awarded a contract, the Bidder and its subcontractors, of any tier, shall maintain active registration with the
Department of Industrial Relations for the duration of the Project. Notwithstanding the foregoing, the contractor
registration requirements mandated by Labor Code Sections 1725.5 and 1771.1 shall not apply to work
performed on a public works project that is exempt pursuant to the small project exemption specified in Labor
Code Sections 1725.5 and 1771.1.
This Project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. In
bidding on this Project, it shall be the Bidder’s sole responsibility to evaluate and include the cost of complying
with all labor compliance requirements under this contract and applicable law in its Bid.
Unless otherwise provided in the Instructions for Bidders, each Bidder shall be a licensed contractor pursuant to
sections 7000 et seq. of the Business and Professions Code in the following classification(s) throughout the time
it submits its Bid and for the duration of the contract: Class “B” General Contractors License.
Substitution requests shall be made within 35 calendar days after the award of the contract. Pursuant to Public
Contract Code Section 3400(b), the City may make findings designating that certain additional materials,
methods or services by specific brand or trade name other than those listed in the Standard Specifications be
used for the Project. Such findings, if any, as well as the materials, methods or services and their specific brand
or trade names that must be used for the Project may be found in the Special Conditions.
City shall award the contract for the Project to the lowest responsive, responsible Bidder as determined by the
City from the Base Bid Alone. City reserves the right to reject any or all bids or to waive any irregularities or
informalities in any bids or in the bidding process.
All questions relative to this project prior to the opening of bids shall be submitted via PlanetBids Q&A
electronically at https://pbsystem.planetbids.com/portal/47476/portal-home no questions via email, fax or mail
shall be taken into consideration. Bidders are encouraged to submit their pre-bid questions as early as possible,
electronically, so they can be answered in writing through an addendum if necessary. Pre-Bid questions will be
received up to 5:00 PM on November 1, 2022, after which they will not be answered.
END OF NOTICE INVITING BIDS