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HomeMy WebLinkAboutE-3 Staff Report - Council HR Action ItemsCONSENT ITEM E-3 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL VIA: SERGIO GONZALEZ, CITY MANAGER FROM: TALIKA M. JOHNSON, DIRECTOR OF ADMINISTRATIVE SERVICES DATE: OCTOBER 17, 2022 SUBJECT: HUMAN RESOURCES ACTION ITEMS BACKGROUND: The recommended action approves Personnel Action Requests reviewed and recommended by the Personnel Board. RECOMMENDATION: Staff recommends the City Council take the following action: 1)Approve the following Personnel Action Requests in accordance with the City of Azusa Civil Service Rules and applicable Memorandum of Understandings. ANALYSIS: The Personnel Board reviewed the following recommendations of City Staff and approved the following actions in accordance with the City of Azusa Civil Service Rules: A.NEW APPOINTMENT – The following appointment has been requested by the appropriate Department Head pursuant to the Rules of the Civil Service System, Section 5.7.5 Appointment: B.MERIT INCREASES AND/OR REGULAR APPOINTMENTS: DEPARTMENT NAME CLASSIFICATION EFFECTIVE DATE RANGE/STEP BASE MO. Public Works Kyle Bishop Street Maintenance Worker I TBD – Pending Background 8163/01 $4,325.86 Police Johnny Hernandez Jr. Police Officer TBD – Pending Background 6101/03 $7,710.87 DEPT NAME CLASSIFICATION TYPE OF ACTION / EFFECTIVE DATE RANGE/STEP BASE MO. A Community Resources Raquel Gamero- Camacho Transportation Dispatcher Merit Increase 04/22/2022 4163/05 $5,109.22 B Community Resources Brian Zuniga Transportation Dispatcher Merit Increase 09/11/2022 4163/05 $5,109.22 C Utilities Gustavo Hernandez Water Distribution Worker I Merit Increase 09/22/2022 5167/04 $5,614.33 APPROVED CITY COUNCIL 10/17/2022 Human Resources Action Items October 17, 2022 Page 2 C. FLEX STAFFING PROMOTIONS – The following flex promotions have been requested by the appropriate Department Head pursuant to the Rules of the Civil Service System, Section 3.10.4 Flexible Staffing: D. RECLASSIFICATION – The following reclassification is requested by the respective Department Head and is being made in accordance with the City of Azusa Rules of the Civil Service System, Section 3.8. Reclassification. DEPARTMENT NAME CLASSIFICATION FROM/TO EFFECTIVE DATE RANGE/STEP BASE MO. SALARY Utilities Alfonso Mercado From: Customer Service Representative I To: Field Service Representative 10/30/2022 From: 5174/05 $6,307.76 To: 5184/03 $6,933.60 E. CLASS SPECIFICATION REVISION – The following job specification has been reviewed and approved by the respective bargaining unit and is being proposed in order to meet the business needs of the Department: CLASSIFICATION BARGAINING GROUP RANGE STEP 1 BASE MO. STEP 5 BASE MO. Recreation Manager – Programs and Services AMMA 3365 $7,044.32 $8,562.41 F. SEPARATIONS/RETIREMENTS – The following separations are submitted for informational purposes: DEPARTMENT NAME CLASSIFICATION EFFECTIVE DATE Administration Amy Woodall-Ojeda Executive Assistant to the City Manager 10/04/2022 Police Blake Gore Police Officer 10/01/2022 Utilities Albert Vazquez Water Distribution Worker I 09/15/2022 FISCAL IMPACT: All proposed changes were approved with the FY 2022/23. Adopted Budget and/or are able to be absorbed with anticipated salary savings. D Utilities Alexandria Baines Senior Administrative Technician Merit Increase 10/04/2022 4179/02 $5,384.09 E Public Works Jose Baza Park Maintenance Worker I Merit Increase 08/24/2022 8207/04 $4,431.60 F Information Technology Edson Arreola Senior Information Technology Analyst Merit Increase 07/24/2022 4214/02 $6,992.91 DEPARTMENT NAME CLASSIFICATION EFFECTIVE DATE RANGE/STEP BASE MO. Public Works Joseph Alvarenga- Rodriguez To: Street Maintenance Worker I From: Street Maintenance Worker II 10/30/2022 8163/04 $5,007.72 Public Works Antonio Bernal To: Street Maintenance Worker I From: Street Maintenance Worker II 10/30/2022 8163/04 $5,007.72 Human Resources Action Items October 17, 2022 Page 3 Prepared by: Reviewed and Approved: Bianca Muñoz Shivali Mohan Human Resources Specialist II Human Resources Manager Reviewed and Approved: Reviewed and Approved: Talika M. Johnson Sergio Gonzalez Director of Administrative Services City Manager Attachment: 1. Classification Specification: Recreation Manager – Programs & Services Page 1 of 2 Date Adopted: TBD CITY OF AZUSA RECREATION MANAGER (PROGRAMS AND SERVICES) DEFINITION Under general direction, manages, supervises and coordinates the activities of the Community Resources Department, including operations such as; recreation, senior services, cultural and specialized programs; also assists in the development of policies and procedures; oversees Division budget, applicable grants, and program procurement and expenditures; establishes and maintains partnerships with key community groups and organizations; provides complex analysis, research, and assistance to the Department Director; performs related duties as required. CLASS CHARACTERISTCIS This management class reports to the Director of Community Resources and manages the Recreation Division of the Department. ESSENTIAL FUNCTIONS Duties may include, but are not limited to the following: Manage, supervise and coordinate all City-wide recreation and senior services programs involving youth and adult sports activities, aquatics, special events, facilities rentals, community classes, and children’s programs conducted at various facilities. Review requests for recreational and senior services programs; approve or disapprove program proposals. Plan, direct, coordinate, and review the work plan for all Programs and Services; meet with staff to identify and resolve problems; assign work activities, projects, and programs; monitor work flow, review and evaluate work products, methods, and procedures. Meet with members of the public and citizen groups to explain city policies, procedures, goals and objectives, or oversee such efforts; respond to difficult and complex inquiries and requests related to Programs and Services; market public usage of Recreation Programs and Services. Select, train, motivate, and evaluate assigned personnel; provide, coordinate, and oversee staff training; Prepare and present employee performance reviews; work with employees to correct deficiencies; implement disciplinary procedures; approve time cards and expense reports. Manage and participate in the development and administration of the Community Resources Department annual budget; direct the forecast of additional funds needed for staffing, equipment, materials, and supplies; monitor and approve expenditures; direct and implement adjustments as necessary. Prepare and administer grants and other proposals which provide funding on an annual basis; write requests for proposals; maintain and monitor requirements of county, state and federal funding sources. Provide responsible staff assistance to the Community Resources Director; prepare and present staff reports and other necessary correspondence for the City Manager, City Council, Parks and Recreation Commission, or other formal presentations. In the Director’s absence, may serve as a liaison for the Recreation Division with City Council and other City departments, divisions, and outside agencies; negotiate and resolve significant and controversial issues. Participate on a variety of boards and commissions, attend and participate in professional group meetings; research, understand and lead the effort for appropriate best practices and innovations in the field of recreation, and effectively Attachment 1 Page 2 of 2 implement within Azusa. QUALIFICATIONS GUIDELINES Education and/or Experience: Bachelor's degree from an accredited college/university with major coursework in recreation, health sciences, public administration, or a closely related field required. Any combination of education and/or experience that has provided the knowledge, skills, and abilities necessary for satisfactory job performance will be considered. Candidate should have a minimum of (5) years of increasingly responsible professional experience in recreation and/or public programs and services, and at leastthree years of supervisory experience. Knowledge, Skill and Abilities Ability to research, develop, plan, organize, and coordinate Division and Department activities; thorough knowledge of the principles, procedures, practices and resources of public, private, and inter-agency recreation, senior and youth programs and community services; public administration principles and practices; related laws, ordinances, rules, and regulations and the ability to implement them; understand the role of citizen committees and advisory groups, commissions, organization of city government, and the effective methods of professional leadership within this framework; experience leading the development of grant applications, and implementing procedures, and administration of grants; understand trends and best practices nationally, regionally, and locally in recreation, cultural, and social needs of all age groups. Analyze community recreation, social, and cultural needs and desires, availability of resources, existing programs, and other factors in developing short-range and long-range departmental programs; assess and stimulate meaningful public interest and participation. Solicit the cooperation of service clubs, community groups, and local businesses to undertake, underwrite or assist with recreation and senior services; coordinate activities of the department with those of other City departments. Appear before such groups to inform the public about services and programs provided. Thrives in a fast- paced environment and a self-starter that has excellent time management skills and can manage multiple, competing priorities effectively and efficiently. Thorough knowledge of principles and practices of budget preparation and administration; assist in planning and enforcing a balanced budget; interpret financial statements and cost accounting reports; operate programs within allocated budget. Principles of personnel administration, supervision and training. Ability to communicate clearly and concisely, with excellent oral and written ability; research skills and the ability to prepare complex reports on a variety of subjects; establish and maintain cooperative and effective relationships with the community at large, the City Council, and other public officials; represent the City in a variety of meetings. Establish general policies, procedures, and guidelines to be observed by department staff; make decisions regarding operational and personnel functions; understand, explain and apply policies and procedures; oversee the resolution of department related citizen complaints; deal constructively with conflict and develop effective resolutions among members of the public and/or staff; analyze unusual situations and proactively resolve them through application of management principles and practices; identify methods to maximize service effectiveness and efficiency; meet the physical requirements established by the City; advanced knowledge of office software applications, including Microsoft Office – at minimum, Word, Excel, and Power Point; oversee appropriate component of City-wide emergency operations. SPECIAL REQUIREMENTS Possession of, or ability to obtain, a valid Class C California driver’s license and a satisfactory driving record. Possession of, or ability to obtain, current certificates in First Aid and CPR.