HomeMy WebLinkAboutE-6 Staff Report - SDI Presence IT services second amendmentCONSENT ITEM
E-6
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: ROCKY WENRICK, CHIEF OF POLICE
DATE: NOVEMBER 7, 2022
SUBJECT: REQUEST TO APPROVE SECOND AMENDMENT TO AGREEMENT WITH SDI
PRESENCE LLC
BACKGROUND:
On April 5, 2021, the City of Azusa Police Department required critical information technology support
to supplement staff supporting the Department. The City entered into a professional services agreement
with Sciencia Consulting Group to provide these critical services. SDI Presence LLC acquired Sciencia
Consulting Group in December 2021. This acquisition did not interfere with the services provided.
The City’s primary interest is to ensure the Police Department’s Information Technology infrastructure
remains secure. The proposed action approves a second amendment to the contract with SDI Presence
LLC to extend services to June 30, 2023.
RECOMMENDATION:
Staff recommends the City Council take the following actions:
1) Approve an extension of the SDI Presence LLC contract; and
2) Authorize the City Manager to execute a second amendment to the contact, in a form acceptable
to the City Attorney, on behalf of the City.
ANALYSIS:
Sciencia Consulting Group has been providing municipal Information Technology services to clients in
Orange County and Los Angeles County since 2006. The City of Azusa entered into a professional
services contract with Sciencia Consulting Group in April 2021 pursuant to Azusa Municipal Code
Section 2-517 (38) – Computers, Computer Components, and Services. Sciencia Consulting Group has
been providing essential Information Technology maintenance and consulting services. These services
include cyber security, hardware/desktop support, network administration, server administration, data
backup management, and related security protocols. In December 202, SDI Presence LLC acquired
APPROVED
CITY COUNCIL
11/7/2022
Extension to Information Technology Services
November 7, 2022
Page 2
Sciencia Consulting Group. In January 2022, the City Council of the City of Azusa approved the
assignment of the existing agreement to SDI Presence LLC to provide ongoing information technology
services under Resolution No. 2022-C07. There was no interruption of services from SDI Presence
LLC. The First Amendment to the Agreement for Professional Services was also approved which
extended the term of agreement to June 30, 2022.
Information Technology and cyber security support is a critical segment of the Police Department’s
infrastructure. SDI Presence LLC will continue to provide critical Information Technology services to
help maintain computer systems and security infrastructure. The Police Department requires additional
assistance to accomplish specific operations and complete high priority projects currently managed by
SDI Presence LLC. This action will authorize a Second Amendment to the professional services
agreement with SDI Presence LLC, which will extend the current agreement to June 30, 2023.
FISCAL IMPACT:
These services are budgeted for this fiscal year (FY2022-23) under 10-20-941-000-6399 - Professional
Services for $146,500.
Prepared by: Reviewed and Approved:
Rocky Wenrick Sergio Gonzalez
Chief of Police City Manager
Attachment:
1) Proposed Second Amendment to the Professional Services Agreement
2) Resolution No. 2022-C07 with Professional Services Agreement
3) Approved First Amendment to the Professional Services Agreement
CITY OF AZUSA
SECOND AMENDMENT TO
AGREEMENT FOR INFORMATION TECHNOLOGY SERVICES
1.PARTIES AND DATE.
This Second Amendment to the Agreement for Security Services (“Second Amendment”)
is entered into on the ____ day of ___________, 2022, by and between the City of Azusa
(hereinafter referred to as the “City”) and SDI Presence, LLC (hereinafter referred to as
the Consultant. City and Consultant are sometimes collectively referred to herein as the
“Parties.”
2.RECITALS.
2.1 Agreement. The parties entered into that certain Agreement for Information
Technology Services dated April 6, 2021 (“Agreement”).
2.2 First Amendment. The Parties now desire to amend the Agreement in order to
extend to June 30, 2022 and increase Agreement by $85,550.
2.3 Second Amendment. The Parties now desire to amend the Agreement in order to
extend to June 30, 2023 and increase by $145,500.
3.TERMS
3.1 Term. Pursuant to Section3.1.2 of the Agreement, the City hereby exercises the
option to renew the Agreement and extend the term of the Agreement for Twelve
(12)months from July 1, 2022 to June 30, 2023, unless earlier terminated as
provided in the Agreement.
3.2 Compensation. The total compensation for the services provided pursuant to this
Third Amendment shall not exceed One Hundred Forty Six Thousand Five
Hundred Dollars, ($145,500) during Fiscal Year 2022/23. Consultant shall
receive compensation, including authorized reimbursements, for all Services
rendered under this Third Amendment.
3.3 Remaining Provisions of Agreement. Except as otherwise specifically set forth in
this Second Amendment, the remaining provisions of the Agreement shall remain
in full force and effect.
Attachment 1
IN WITNESS WHEREOF, the parties have executed this Second Amendment to Agreement on
this ___ day of ____________, 2022.
CITY OF AZUSA SDI Presence LLC
By: ______________________________ By: ______________________________
Sergio Gonzalez Phillip Danie
City Manager Senior Vice President
ATTEST:
By: ______________________________
Jeffrey Lawrence Cornejo, Jr.
City Clerk
APPROVED AS TO FORM:
By: ______________________________
Best, Best & Krieger LLP
City Attorney
Attachment 2
Attachment 3