HomeMy WebLinkAboutE-14 Staff Report - Amended Agreement with Gonzalez Goodale for Santa Fe Depot CONSENT ITEM
E-14
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: LUCY DEMIRJIAN, PROJECT MANAGER
DATE: DECEMBER 5, 2022
SUBJECT: REQUEST TO APPROVE AMENDMENT TO PROFESSIONAL SERVICES
AGREEMENT WITH GONAZALEZ GOODALE ARCHITECTS FOR CONSULTANT
SERVICES FOR THE REHABILITATION OF THE HISTORIC SANTA FE DEPOT
LOCATED AT 130 E. SANTA FE AVENUE (APN 8608-025-801)
SUMMARY:
On October 6, 2000, the City of Azusa approved Chapter 55 of the Azusa Municipal Code – Historic
Preservation, Article II, Section 55-47.A – Certificate of appropriateness for historic landmarks and/or
historic districts requiring that: “No alteration, demolition, reconstruction, or replacement of structures
may be permitted to historic landmarks and properties within historic districts, without first obtaining a
certificate of appropriateness from the commission.”
On February 20, 2001, the City Council approved a list of Historic Landmarks. The Santa Fe Train
Depot, located at 130 E. Santa Fe Avenue, was included on that list. Construction of the historic station
began in 1943 by the Santa Fe Railroad after the rail line had been constructed to facilitate the shipping
of citrus and other agricultural products and to promote the residential relocation of people to the San
Gabriel Valley. Construction was halted because of World War II. The station was subsequently
completed in 1946 as a “chalet” design. At some point in time, the station was remodeled into a
“streamline modern” design structure.
On March 17, 2015, the Cultural and Historic Preservation Commission approved the rehabilitation and
reuse of the Santa Fe Depot. However, Section 55-47of the Azusa Municipal Code requires a certificate
of appropriateness be considered and findings be made. Since no certificate of appropriateness was
obtained in the March 17, 2015 Cultural and Historic Preservation meeting, Staff returned the project to
the Cultural and Historic Preservation Commission with the correct procedure to have the Commission
consider and take action on a Minor Certificate of Appropriateness for the proposed project.
On May 21, 2019, the Cultural and Historic Preservation Commission approved Resolution No. 2019-
CHPC03 for Minor Certificate of Appropriateness No. HP-2019-04 to allow the rehabilitation and reuse
of the historic Santa Fe Depot.
APPROVED
CITY COUNCIL
12/5/2022
Approve Amended Professional Services Agreement with Gonzalez Goodale Architects
December 5, 2022
Page 2 of 3
The consultant for the project, Gonzalez Goodale Architects, would work on the rehabilitation of the
historic Santa Fe Depot.
The Santa Fe Depot is a rectangular, single story building, measuring 28 feet by 10 feet, with a total
square footage of approximately 2,800 SF. The building may have potentially up to three suites.
The proposed restoration and rehabilitation of the Santa Fe Depot will be primarily limited to the
exterior of the building and site.
The project started in 2014 and was funded by monies from the Downtown Azusa Gold Line Station
budget. The project was ready for permit issuance in 2016. Although, since the construction bids came
in higher than expected, the project was delayed.
In 2019, the Los Angeles County Metropolitan Transit Authority (Metro) was successful in securing
additional monies for the project and getting the project back on track.
On September 16, 2019, the City approved a Memorandum of Understanding (MOU) between the City
of Azusa and Metro, for the development of the property, including joint financing, planning, design,
construction and use. The City also approved a new agreement with Gonzalez Goodale Architects for re-
design as the construction documents required to be updated to meet California Building Codes.
The MOU stipulated a total contribution of $500,000 from the City, including fees, costs and staff time.
The City contribution accounted for the initial $124,894 for the procurement of an architect and
development of preliminary architectural plans (2014), and the $125,894 for project re-design and
updated plans (2019). The project experienced further delays during the pandemic until it was revisited
in late 2021. In order to get the project back on track, an amended scope was required to accommodate
2019 code changes, for an additional $46,220, included in the proposed amendment.
Metro submitted value engineering plans to the City which will require additional review by the
architect. Fees for the additional work have not yet been determined by the consultant.
RECOMMENDATION:
Staff recommends that the City Council take the following actions:
1) Approve an amendment to the Professional Services Agreement with Gonzalez Goodale
Architects to provide services for the rehabilitation of the historic Santa Fe Depot for a total
amount not to exceed $172,114; and
2) Authorize the City Manager to approve subsequent amendments to the scope of work as
necessary to facilitate final plan submittal, in an amount not to exceed an additional $30,000.
3) Authorize the City Manager to prepare and execute the agreement(s), in a form acceptable to the
City Attorney, on behalf of the City.
ANALYSIS:
The proposed scope of the project requires expertise and assistance from qualified consultants. The
project has specific technical assistance that is not supported by the Planning Division. The scope of the
Approve Amended Professional Services Agreement with Gonzalez Goodale Architects
December 5, 2022
Page 3 of 3
project includes but not limited to interior and exterior modifications of the historic Santa Fe Depot,
including the following phased services:
1. Project re-design to accommodate code changes (2013 change to 2019)
2. Project re-design to accommodate revised space program usage
3. Re-submit plans to City of Azusa for plan-check/approval.
4. Bidding phase services.
5. Construction phase services.
Metro is eager to complete the project, on time and within budget. City staff and consultants have met to
ensure the project moves forward without further delay.
FISCAL IMPACT:
The MOU specifies that all construction plans shall be the responsibility of the City. Therefore, all costs
associated with the construction plans will be paid by the City. The proposed costs will be funded with
budget savings from FY 2021/22 under the Economic and Community Development Real Estate
division, professional services, account 10-35-645-000-6399. Upon Council approval, staff will prepare
a carryforward budget amendment not to exceed $202,114.
Prepared by: Reviewed and Approved by:
Lucy Demirjian Sergio Gonzalez
Project Manager City Manager
Fiscal Review by:
Talika M. Johnson
Director of Administrative Services
Attachments:
1)Amendment to Professional Service Agreement with Gonzalez Goodale Architects
2) Professional Service Agreement with Gonzalez Goodale Architects – Santa Fe Depot
45635.01000\31368292.1 - 1 -
CITY OF AZUSA
FIRST AMENDMENT TO
AGREEMENT FOR PROFESSIONAL SERVICES
1. PARTIES AND DATE.
This First Amendment to the Agreement for Professional Services (“First Amendment”) is entered
into on the 5th day of December 2022, by and between the City of Azusa (hereinafter referred to as the
“City”) and Gonzalez Goodale Architects (hereinafter referred to as the “Consultant”). City and Consultant
are sometimes collectively referred to herein as the “Parties.”
2. RECITALS.
2.1 Agreement. The Parties entered into that certain Agreement for Professional
Services dated September 16, 2019 (“Agreement”).
2.2 First Amendment. The Parties now desire to amend the Agreement in order to
extend the agreement and amend the scope of work in order to complete Santa Fe Depot
rehabilitation project.
3. TERMS.
3.1 Term. Pursuant to Section 3.1.2 of the Agreement, the City hereby exercises the
option to renew the Agreement and extend the term of the Agreement for 12 months from
December 20, 2022 to December 31, 2023, unless earlier terminated as provided in the
Agreement.
3.2 Scope of Services. The Agreement is hereby amended to include the scope of
services set forth in Exhibit “A,” attached hereto and incorporated herein by reference.
3.3 Compensation. Consultant shall receive compensation, including authorized
reimbursements, for all Services rendered under this First Amendment at the rates set forth in
Exhibit “B” attached hereto and incorporated herein by reference.
3.4 Remaining Provisions of Agreement. Except as otherwise specifically set forth in
this First Amendment, the remaining provisions of the Agreement shall remain in full force and
effect.
Attachment 1
45635.01000\31368292. 1 A-1
EXHIBIT “A”
TO FIRST AMENDMENT TO
AGREEMENT FOR CONSULTANT SERVICES
FOR REHABILITATION SANTA FE DEPOT BUILDING
SCOPE OF SERVICES
Additional Services for Project Redesign, Plan Check Resubmittal, and Construction Phase
Services
The following tasks will be performed as part of this effort:
1. Project re-design to accommodate code changes (2013 change to 2019)
2. Project re-design to accommodate revised space program usage
3. Re-submit plans to City of Azusa for plan-check/approval.
4. Bidding phase services.
5. Construction phase services.
45635.01000\31368292. 1 B-1
EXHIBIT “B”
TO FIRST AMENDMENT TO
AGREEMENT FOR CONSULTANT SERVICES
FOR REHABILITATION SANTA FE DEPOT BUILDING
COMPENSATION
This lump sum fee proposal is based upon the scope of work listed in the original scope of work
and the additional services in this amendment for an additional $46,220.
A/E Services Fee
GGA (Architectural) $104,724
Brandow & Johnston (Civil Engineering) $9,000
Mark Beall &Assoc. (Landscape Architecture) $7,700
Brandow & Johnston (Structural Engineering) $16,500
SY Lee & Assoc. (MEP Engineering) $28,490
Historic Resources Group (Historic Architect) $5,700
Proposed Lump Sum Fee $172,114
l'f H81
Attachment 2 n :-,,,--.r-r:, L' 1'--= IVE D
1.
CITY OF AZUSA
PROFESSIONAL SERVICES AGREEMENT
PARTIES AND DATE.
OCT 1 I 2019
This Agreement is made and entered into this 16th day of September, 2019 by and between the City of Azusa, a municipal corporation organized under the laws of the State of
California with its principal place of business at 213 East Foothill Boulevard, Azusa, California
91702 ("City") and Gonzalez Goodale Architechts, a California Corororation with its principal place of business at 135 West Green Street, Suite 200, Pasadena, CA 91105 ("Consultant").
City and Consultant are sometimes individually referred to herein as "Party" and collectively as
"Parties."
2.RECITALS.
2.1 Consultant.
Consultant desires to perform and assume responsibility for the provision of certain
professional services required by the City on the terms and conditions set forth in this
Agreement. Consultant represents that it is experienced in providing professional architectural
and design services to public clients, is licensed in the State of California, and is familiar with
the plans of City.
2.2 Project. City desires to engage Consultant to render such services for the interior and exterior
rehabilitation and reuse of the historic Santa Fe Depot building ("Project") as set forth in this
Agreement.
3.TERMS.
3.1 Scope of Services and Term.
3.1.1 General Scope of Services. Consultant promises and agrees to furnish to
the City all labor, materials, tools, equipment, services, and incidental and customary work
necessary to fully and adequately supply the professional Historic Preservation and Restoration
consulting services necessary for the Project ("Services"). The Services are more particularly
described in Exhibit "A" attached hereto and incorporated herein by reference. All Services
shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules
and regulations.
3.1.2 Term. The term of this Agreement shall be from June 17, 2019 to
December 20, 2022, unless earlier terminated as provided herein. Consultant shall complete the
Services within the term of this Agreement, and shall meet any other established schedules and
deadlines. The Parties may, by mutual written consent, extend the term of this Agreement if
necessary to complete the Services.
3.2 Responsibilities of Consultant.
3.2.l Control and Payment of Subordinates; Independent Contractor. The