HomeMy WebLinkAboutE-15 Staff Report - 2023 Crossing Guards CONSENT ITEM
E-15
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: ROCKY WENRICK, CHIEF OF POLICE
DATE: JANUARY 17, 2023
SUBJECT: APPROVE PROPOSAL AND AUTHORIZE THE CITY OF AZUSA TO ENTER INTO
A NEW CONTRACT WITH ALL CITY MANAGEMENT SERVICES (ACMS) FOR
CROSSING GUARD SERVICES.
BACKGROUND:
The City and All City Management Services (ACMS) entered into a renewed Professional Services
Agreement on July 1, 2017 whereby ACMS agreed to continue to provide Crossing Guard Services to
the City. The term of the Agreement expired June 30, 2022. ACMS agreed to continue to provide
crossing guard services on a month to month basis. On October 17, 2022, the City Council authorized
the release of a new Request for Proposal (RFP) for contracted crossing guard services. The RFP was
posted for open bidding and the period for accepting bids closed on November 25, 2022. Although
several security companies contacted Police Department management with questions, ACMS was the
only company to submit a proposal.
RECOMMENDATION(S):
It is recommended that the City Council take the following action(s):
1) Approve the proposal for crossing guard services submitted by ACMS;
2)Authorize the City Manager to execute the Professional Services Agreement for a three (3) year
period with the option of two (2) – one (1) year extensions in a form acceptable to the City
Attorney, on behalf of the City; and
3) Authorize a budget amendment for an increase of $76,831 to cover the cost of the new contract
with ACMS in the amount not to exceed two hundred seventy-five thousand seven hundred
eighty-one dollars ($275,781).
APPROVED
CITY COUNCIL
1/17/2023
2023 Crossing Guards
January 17, 2023
Page 2
ANALYSIS:
The City of Azusa staffs fifteen (15) crossing guard posts at different intersections throughout the City.
Most of the posts safeguard crossing of school-aged children in the mornings and afternoons. The
company providing this service is All City Management Services (ACMS), a private company that has
been providing crossing guard services for the City since 2008. ACMS is the only company in the Los
Angeles area whose sole function is crossing guard service. AZPD staff has interacted with ACMS
personnel and management over a decade and have been impressed with their professionalism and
commitment to community safety. When the most recent professional services agreement expired on
June 30, 2022, ACMS agreed to continue services on a month to month basis in order to provide
continued safety to school children and pedestrians. On October 17, 2022, the City Council authorized
the release of a new Request for Proposal (RFP) for contracted crossing guard services. The RFP was
posted for competitive bidding and the period for accepting bids closed on November 25, 2022.
Although several security companies contacted Police Department management with questions, ACMS
was the only company to submit a proposal to provide contracted crossing guard services. If approved,
the City of Azusa will enter into a new professional services agreement with ACMS which will be
effective January 1, 2023 and there will be no break in services since ACMS is already providing
services. This action authorizes a budget amendment for an increase of $76,831 in account
1020333000-6497 to cover the cost of the new contract with ACMS in the amount not to exceed two
hundred seventy-five thousand seven hundred eighty-one dollars ($275,781).
FISCAL IMPACT:
In the approved budget for F/Y 22/23, staff budgeted $ 198,950.00 for ACMS services under Contract
Services Fund account #1020333000-6497 pursuant to the agreed rate in the previous professional
services agreement. The remaining balance of $76,831 was requested under recommendation #3 from
above, and upon Council approval, staff will prepare a budget amendment and add $76,831 to the Police
Department budget under account #1020333000-6497.
Prepared by: Reviewed and Approved:
Rocky Wenrick Sergio Gonzalez
Chief of Police City Manager
Attachments:
1. Proposal submitted by ACMS to provide contract crossing guard services.
Attachment 1