HomeMy WebLinkAboutAgenda - February 6, 2023
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AGENDA
REGULAR MEETING OF THE CITY COUNCIL,
THE SUCCESSOR AGENCY TO
THE FORMER REDEVELOPMENT AGENCY,
AND THE PUBLIC FINANCING AUTHORITY
OF THE CITY OF AZUSA
AZUSA AUDITORIUM MONDAY, FEBRUARY 6, 2023
213 EAST FOOTHILL BOULEVARD 6:30 P.M Closed Session - None
AZUSA, CA 91702 7:30 P.M. Meeting
AZUSA CITY COUNCIL
ROBERT GONZALES
MAYOR
ANDREW N. MENDEZ EDWARD J. ALVAREZ
MAYOR PRO-TEM COUNCILMEMBER
JESSE AVILA, JR. DENNIS BECKWITH
COUNCILMEMBER COUNCILMEMBER
6:30 P.M. – No Closed Session, Meeting will commence at 7:30 P.M.
CLOSED SESSION - None
7:30 P.M. - REGULAR MEETING OF THE CITY COUNCIL, THE SUCCESSOR AGENCY, AND
THE PUBLIC FINANCING AUTHORITY.
NOTICE TO THE PUBLIC FOR REGULAR MEETING.
In compliance with Government Code Section 54957.5, copies of staff reports or other written documentation relating to
each item of business referred to on the Agenda are on file in the Office of the City Clerk - 213 E. Foothill Blvd.; copies
for public view are at the Azusa City Library - 729 N. Dalton Ave., Azusa Police Department Lobby - 725 N. Alameda
Ave., and the City of Azusa Web Page www.azusaca.gov. Persons who wish to speak during the Public Participation
portion of the Agenda or on a Public Hearing item, shall fill out a card requesting to speak and shall submit it to the City
Clerk prior to 7:30 P.M.; cards submitted after this time will not be accepted.
Those wishing to participate during Public Comment may do so in-person at the Azusa Auditorium, or may submit written
public comments by emailing PublicComment@azusaca.gov. Emailed public comments are due by 5:30 p.m. and shall be
limited to no more than 250 words. Written public comments will be provided to the City Council and will be part of the
record but will not be read aloud.
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View the City Council meeting live on the City’s website https://www.ci.azusa.ca.us/1389/Watch-Meetings-Online, or on
Channel 3 (Spectrum). Archived video of recorded meetings is also available on the City website.
Notice Regarding California Environmental Quality Act (CEQA) Determinations. Pursuant to CEQA, a
"project" is defined as a "whole action" subject to a public agency's discretionary funding or approval that has
the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably
foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public
agency, a private activity that receives any public funding, or activities that involve the public agency's issuance
of a discretionary approval and is not statutorily or categorically exempt from CEQA. (Pub. Res. Code §
21065.) To the extent that matters listed in this Agenda are considered “projects” under CEQA, their
appropriate CEQA determination will be listed below each recommendation. If no CEQA determination is
listed, it has been determined that the action does not constitute a “project” under CEQA.
A. PRELIMINARY BUSINESS
1. Call to Order
2. Roll Call
3. Flag Salute
4. Invocation – Pastor Rick McDonald, Azusa House of Prayer
5. Closed Session Report by the City Attorney
CEREMONIAL
1. Proclamation as February as Black History Month.
B. PUBLIC PARTICIPATION
This time has been set aside for persons in the audience to make public comments on items listed or not listed
on this Agenda. Members of the audience will have the opportunity to address the City Council/Agency Board
about public hearing items at the time the public hearing is held. Under the provisions of the Brown Act, the
Council/Agency Board is prohibited from taking action on oral requests, but may refer the matter to staff or to a
subsequent meeting. Each person or representative of a group shall be allowed to speak without interruption
for up to five (5) continuous minutes, subject to compliance with applicable meeting rules. Questions to the
speaker or responses to the speaker's questions or comments may be handled after the speaker has completed
his/her comments. Public Participation will be limited to sixty (60) minutes.
C. REPORTS, UPDATES, AND ANNOUNCEMENTS FROM STAFF/COUNCIL
1. City Manager Communications.
2. City Clerk: Request to designate voting delegate and alternate to the Southern California Association of
Governments (SCAG) General Assembly scheduled for Thursday, May 4, 2023. (Oral Report)
D. SCHEDULED ITEMS
1. ADOPT RESOLUTION NO. 2023-C07 AMENDING AND RESTATING RESOLUTION NO. 2010-
C20 CONCERNING THE SELECTION CRITERIA AND TERM OF THE MAYOR PRO TEM
AND SELECTION OF MAYOR PRO TEM.
RECOMMENDED ACTION:
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1) Adopt Resolution No. 2023-C07, amending and restating Resolution No. 2010-C20 Concerning the
Selection Criteria and Term of the Mayor Pro Tem; and
2) Approve the selection of Councilmember Dennis Beckwith, as Mayor Pro Tem for a one-year term,
expiring January 2024.
Total Cost: N/A Is the cost of this item budgeted? N/A
Fund/Account No: N/A
2. AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA AMENDING
SECTION 88.42.190 OF THE AZUSA MUNICIPAL CODE RELATING TO ACCESSORY
DWELLING UNITS AND JUNIOR ACCESSORY DWELLING UNITS, REPEALING SECTION
88.51.034 RELATED TO DISCRETIONARY PERMITS FOR ACCESSORY DWELLING UNIT
THAT DOES NOT QUALIFY FOR MINISTERIAL APPROVAL, AND DETERMINING THE
ORDINANCE TO BE EXEMPT FROM CALIFORNIA ENVIRONMENTAL QUALITY ACT
(CEQA).
RECOMMENDED ACTION:
1) Adopt Urgency Ordinance No. 2023-01 Amending Section 88.42.190 of the Azusa Municipal Code
related to Accessory Dwelling Units and Junior Accessory Dwelling Units, repealing section 88.51.034
related to Discretionary Permit for Accessory Dwelling Unit That Does Not Qualify for Ministerial
Approval and determining the ordinance to be exempt from CEQA.
Total Cost: N/A Is the cost of this item budgeted? N/A
Fund/Account No: N/A
3. DISCUSSION REGARDING PLANNING FEES, INCLUDING POSSIBLE SEGEMENTING OF
BUILDING FEES FOR ACCESSORY DWELLING UNITS (“ADU”).
RECOMMENDED ACTION:
1) Receive and File report on Fees.
Total Cost: N/A Is the cost of this item budgeted? N/A
Fund/Account No: N/A
E. CONSENT CALENDAR – CITY COUNCIL
The Consent Calendar adopting the printed recommended actions will be enacted with one vote. If
Councilmembers or Staff wish to address any item on the Consent Calendar individually, it will be considered
under SPECIAL CALL ITEMS.
1. MINUTES OF THE SPECIAL MEETING DECEMBER 12, 2022 AND DECEMBER 19, 2022.
RECOMMENDED ACTION:
Approve minutes as written.
Total Cost: N/A Is the cost of this item budgeted? N/A
Fund/Account No: N/A
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2. RESOLUTION AUTHORIZING PAYMENTS OF WARRANTS BY THE CITY DATED JANUARY
12, 2023 THROUGH FEBRUARY 2, 2023.
RECOMMENDED ACTION:
Adopt Resolution No. 2023-C08 allowing certain claims and demands and specifying the funds out of which
the same are to be paid.
Total Cost: N/A Is the cost of this item budgeted? N/A
Fund/Account No: N/A
3. HUMAN RESOURCES ACTION ITEMS.
RECOMMENDED ACTION:
Approve the following Personnel Action Requests in accordance with the City of Azusa Civil Service Rules
and applicable Memorandum of Understanding(s).
Total Cost: N/A Is the cost of this item budgeted? N/A
Fund/Account No: N/A
4. ADOPTION OF 2023 LEGISLATIVE PLATFORM AND STATE AND FEDERAL LEGISLATIVE
PRIORITIES.
RECOMMENDED ACTION:
Adopt the proposed 2023 City’s Legislative Platform; and Approve the proposed 2023 State and Federal
Legislative Priorities.
Total Cost: N/A Is the Cost of this item budgeted? N/A
Fund/Account No: N/A
5. PURCHASE ORDERS ISSUED WITH CONTRACT AGREEMENTS EXECUTED BY CITY
MANAGER.
RECOMMENDED ACTION:
Receive and file the list of purchase orders approved by the City Manager and Central Stores for the months
of December 2022 and January 2023.
Total Cost: N/A Is the cost of this item budgeted? N/A
Fund/Account No: N/A
6. AWARD OF CONTRACT FOR THE CITY HALL PHASE 3 REMODEL - RESTROOM
PROJECT.
RECOMMENDED ACTION:
Award a contract in the amount of $266,680, which includes a 10% contingency for potential change orders
as needed, to Alliant Construction Services, Inc.; and Authorize the Mayor to execute contracts, in a form
acceptable to the City Attorney, on behalf of the City.
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Total Cost: $266,680 (Including 10% Contingency) Is the cost of this item budgeted? Yes
Fund/Account No: 46-80-000-651-7125 / 65123B
7. APPROVE ANNUAL MAINTENANCE AGREEMENT WITH MOTOROLA SOLUTIONS.
RECOMMENDED ACTION:
Approve a maintenance agreement with Motorola Solutions for all current software programs for the period
of December 1, 2022, through November 30, 2023, in the amount of $93,297.21; Approve this renewal and
annual automatic renewals with the dollar amount slightly increasing until canceled; and Authorize the City
Manager to execute the maintenance agreement, in a form acceptable to the City Attorney, on behalf of the
City.
Total Cost: $93,297.00 Is the Cost of this item budgeted? Yes
Fund/Account No: 10-20-941-000-6415
8. ISSUANCE OF ANNUAL DEPARTMENT OF INDUSTRIAL RELATIONS PURCHASE ORDER.
RECOMMENDED ACTION:
Retroactively approve Purchase Order #038466 to the Department of Industrial Relations in the amount of
$65,919.34.
Total Cost: $65,919.34 Is the Cost of this item budgeted? Yes
Fund/Account No: 42 Self-Insurance-42-50-923-000-6745
9. ACCEPTANCE OF FUNDING FOR CLEAN CALIFORNIA COMMUNITY DAY EVENTS FROM
CALIFORNIA DEPARTMENT OF TRANSPORTATION (CALTRANS).
RECOMMENDED ACTION:
Authorize the City Manager to sign two agreements between the City of Azusa and State of California
Department of Transportation (Caltrans) in a form acceptable to the City Attorney; Accept the funding from
Caltrans for two Clean California Community Day Events in amount not-to-exceed $17,000; and Approve
necessary budget amendment and adjust the current fiscal year budget accordingly.
Total Cost: N/A Is the Cost of this item budgeted? N/A
Fund/Account No: N/A
F. ADJOURNMENT
The meeting will be adjourned in memory of Joey R Sanchez, Life-Long Azusa Resident.
UPCOMING MEETINGS:
February 21, 2023, 6:30 p.m. Closed Session, 7:30 p.m. Regular Meeting
March 6, 2023, 6:30 p.m. Closed Session, 7:30 p.m. Regular Meeting
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In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a city
meeting, please contact the City Clerk at 626-812-5229. If possible, notification should be submitted at least
three (3) working days prior to the meeting when special services are needed in order to assist staff in
assuring that reasonable arrangements can be made in time.
CERTIFICATION
I, Adrian Garcia, MMC, Chief Deputy City Clerk of the City of Azusa, or my designee, hereby certify under
penalty of perjury that a true, accurate copy of the foregoing agenda was posted on February 2, 2023, seventy-
two (72) hours prior to the meeting per Government Code 54954.2 at the City Clerk’s Office, 213 E. Foothill
Blvd.; the lobby of the Police Department, 725 N. Alameda Ave.; the Civic Auditorium, 213 E. Foothill Blvd.;
the City Library, 729 N. Dalton Ave.; and on the City’s Web Page at www.azusaca.gov.
______________________________________
Adrian Garcia, MMC
Chief Deputy City Clerk
Azusa City Clerk’s Office