The URL can be used to link to this page

Home My WebLink AboutE-7 Staff Report - Motorola Annual Maintenance AgreementCONSENT ITEM E-7 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL VIA: SERGIO GONZALEZ, CITY MANAGER FROM: ROCKY WENRICK, CHIEF OF POLICE DATE: FEBRUARY 6, 2023 SUBJECT: APPROVE ANNUAL MAINTENANCE AGREEMENT WITH MOTOROLA SOLUTIONS BACKGROUND: On November 18, 2014, the City Council authorized the Police Department to purchase a Computer Aided Dispatch (CAD), Records Management System (RMS), and Mobile Data Computer (MDC), integrated software system from Spillman Technologies, Incorporated which is now Motorola Solutions. In order to maintain the system and to receive the latest enhancements and most-updated versions of software, the City Council approved an annual maintenance agreement. The proposed action approves a maintenance agreement with Motorola Solutions for all current software programs for an additional year (December 1, 2022, through November 30, 2023) in the amount of $93,297.21. RECOMMENDATION: Staff recommends the City Council take the following actions: 1)Approve a maintenance agreement with Motorola Solutions for all current software programs for the period of December 1, 2022, through November 30, 2023, in the amount of $93,297.21; and 2)Approve this renewal and annual automatic renewals with the dollar amount slightly increasing until canceled; and 3)Authorize the City Manager to execute the maintenance agreement, in a form acceptable to the City Attorney, on behalf of the City. APPROVED CITY COUNCIL 2/9/2023 Motorola Maintenance Agreement February 6, 2023 Page 2 ANALYSIS: As part of the original Spillman Purchase and Licensing Agreement, now Motorola Solutions, the cost of maintenance was estimated and included in the documents when the purchase of the software was made; however, the maintenance component was not specifically voted on by the City Council at the time the contract was approved. Each year, the maintenance component varies based on the modules added since the original purchase; therefore, multi-year maintenance agreements are not available. This will be an annual renewal with the dollar amount slightly increasing until cancelled. Software maintenance is critical and must be maintained to improve performance, correct faults, and keep the database running at optimal levels. Motorola Solutions provides the latest enhancements and most-updated versions of the software, which are regularly released and installed into the system when an agency purchases the maintenance agreement. In addition, they provide support technicians who are available 24 hours a day, 7 days a week to assist with any problems. Motorola Solutions is a sole source vendor to this maintenance software. In addition, AMC Section 2-517(a) (22) exempts from the bidding requirement the purchase of specialized computer hardware and software. FISCAL IMPACT: The Motorola Solutions annual software maintenance agreement was included in the FY 2022/23 adopted police department budget in the amount of $100,000 under account 10-20-941-000-6415. The higher amount was in anticipation of acquiring an additional module, which ended up being included as part of a module the City had already purchased. The cost for automatic annual renewal of the maintenance agreement would be included in the budget annually approved by council. The purchase of this item will have no impact on the General Fund. Prepared by: Reviewed and Approved: Rocky Wenrick Sergio Gonzalez Chief of Police City Manager Attachment: 1) Motorola Solutions Transaction Number # 8230388393 Page 1/3 Motorola Solutions, Inc. 500 West Monroe Chicago IL 60661 United States Federal Tax ID: 36-1115800 ORIGINAL INVOICE Transaction Number Transaction Date Transaction Total 8230388393 02-NOV-2022 93,297.21 USD P.O. Number P.O. Date Customer Account No 1000412255 Visit our website at www.motorolasolutions.com Payment Terms Payment Due Date Net Due in 30 Days 02-DEC-2022 Bill To Address Ship To Address AZUSA POLICE DEPT, CITY OF ATTN: Accounts Payable 725 N ALAMEDA AVE AZUSA CA 91702 United States AZUSA POLICE DEPT, CITY OF 725 N ALAMEDA AVE AZUSA CA 91702 United States IMPORTANT INFORMATION For all invoice payment inquiries contact SLT8WB@motorolasolutions.com Telephone: 800-247-2346 Fax: +1(631)883-4238 Sales Order(s): USC000202171-R02-AUG-22 17:11:59 SPECIAL INSTRUCTIONS / COMMENTS General Comment: Regular Invoice Please detach here and return the bottom portion with your payment _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Payment Coupon Transaction Number Customer Account No Payment Due Date Transaction Total Amount Paid 8230388393 1000412255 02-DEC-2022 93,297.21 USD Please put your Transaction Number and your Customer Account Number on your payment for prompt processing. AZUSA POLICE DEPT, CITY OF ATTN: Accounts Payable 725 N ALAMEDA AVE AZUSA CA 91702 United States Payment Transfer Details CHICAGO WIRE Routing Transit Number: 026009593 ACH/EFT Routing Transit Number: 111000012 SWIFT: BOFAUS3N Bank Account No: 3756319819 Send Payments To: Motorola Solutions, Inc. 13104 Collections Center Drive Chicago IL 60693 United States Please provide your remittance details to: US.remittance@motorolasolutions.com DIVERSION CONTRARY TO EXPORT CONTROL LAW IS PROHIBITED Line Item # Item Number Description Qty. Unit Price (USD) Amount (USD) Equipment at Site: 0001 1000412255 725 N ALAMEDA AVE AZUSA CA 91702 United States 1 SSV00S00012A-SP CAD MAINTENANCE (ENHANCED) - STANDARD:01-DEC-2022:30- NOV-2023: Service From: 01-DEC-2022 Service To: 30-NOV-2023 1 5,186.75 5,186.75 2 SSV00S00154A-SP COMMUNITY DASHBOARD THIRD PARTY MAINTENANCE - STANDARD:01-DEC-2022:30-NOV-2023: Service From: 01-DEC-2022 Service To: 30-NOV-2023 1 2,928.46 2,928.46 3 SSV00S00164A-SP DATA WAREHOUSE INTERFACE MAINTENANCE - STANDARD:01- DEC-2022:30-NOV-2023: Service From: 01-DEC-2022 Service To: 30-NOV-2023 1 781.19 781.19 Attachment 1 Motorola Solutions, Inc. 500 West Monroe Chicago IL 60661 United States Federal Tax ID: 36-1115800 ORIGINAL INVOICE Transaction Number Transaction Date Transaction Total 8230388393 02-NOV-2022 93,297.21 USD P.O. Number P.O. Date Customer Account No 1000412255 Visit our website at www.motorolasolutions.com Payment Terms Payment Due Date Net Due in 30 Days 02-DEC-2022 DIVERSION CONTRARY TO EXPORT CONTROL LAW IS PROHIBITED Line Item # Item Number Description Qty.Unit Price (USD) Amount (USD) 4 SSV00S00178A-SP DRIVER LICENSE SCANNING MAINTENANCE - STANDARD:01- DEC-2022:30-NOV-2023: Service From: 01-DEC-2022 Service To: 30-NOV-2023 1 781.19 781.19 5 SSV00S00181A-SP E9-1-1 INTERFACE MAINTENANCE - STANDARD:01-DEC-2022:30- NOV-2023: Service From: 01-DEC-2022 Service To: 30-NOV-2023 1 781.19 781.19 6 SSV00S00184A-SP EQUIPMENT MAINTENANCE MAINTENANCE - STANDARD:01-DEC- 2022:30-NOV-2023: Service From: 01-DEC-2022 Service To: 30-NOV-2023 1 1,297.02 1,297.02 7 SSV00S00190A-SP EVIDENCE BARCODE AND AUDITING MAINTENANCE - STANDARD:01-DEC-2022:30-NOV-2023: Service From: 01-DEC-2022 Service To: 30-NOV-2023 1 781.19 781.19 8 SSV00S00193A-SP EVIDENCE MANAGEMENT MAINTENANCE - STANDARD:01-DEC- 2022:30-NOV-2023: Service From: 01-DEC-2022 Service To: 30-NOV-2023 1 1,562.39 1,562.39 9 SSV00S00199A-SP FLEET MAINTENANCE MAINTENANCE - STANDARD:01-DEC- 2022:30-NOV-2023: Service From: 01-DEC-2022 Service To: 30-NOV-2023 1 781.19 781.19 10 SSV00S00262A-SP IMAGING MAINTENANCE - STANDARD:01-DEC-2022:30-NOV-2023: Service From: 01-DEC-2022 Service To: 30-NOV-2023 1 2,594.05 2,594.05 11 SSV00S00334A-SP MOBILE FIELD REPORT WITH FIELD INTERVIEW MAINTENANCE - STANDARD:01-DEC-2022:30-NOV-2023: Service From: 01-DEC-2022 Service To: 30-NOV-2023 1 5,186.75 5,186.75 12 SSV00S00015A-SP HUB MAINTENANCE (ENHANCED) - STANDARD:01-DEC-2022:30- NOV-2023: Service From: 01-DEC-2022 Service To: 30-NOV-2023 1 12,968.92 12,968.92 13 SSV00S00340A-SP MOBILE GENERIC ACCIDENT FORM MAINTENANCE - STANDARD:01-DEC-2022:30-NOV-2023: Service From: 01-DEC-2022 Service To: 30-NOV-2023 1 5,186.75 5,186.75 14 SSV00S00352A-SP MOBILE STATE & NATIONAL QUERIES MAINTENANCE - STANDARD:01-DEC-2022:30-NOV-2023: Service From: 01-DEC-2022 Service To: 30-NOV-2023 1 5,186.75 5,186.75 15 SSV00S00354A-SP MOBILE VOICELESS CAD MAINTENANCE - STANDARD:01-DEC- 2022:30-NOV-2023: Service From: 01-DEC-2022 Service To: 30-NOV-2023 1 5,186.75 5,186.75 16 SSV00S00405A-SP OFFENDER TRACKING MAINTENANCE - STANDARD:01-DEC- 2022:30-NOV-2023: Service From: 01-DEC-2022 Service To: 30-NOV-2023 1 1,562.39 1,562.39 17 SSV00S00438A-SP PIN MAPPING MAINTENANCE - STANDARD:01-DEC-2022:30-NOV- 2023: Service From: 01-DEC-2022 Service To: 30-NOV-2023 1 1,562.39 1,562.39 18 SSV00S00480A-SP SENTRYX GIS (GEOBASE) MAINTENANCE - STANDARD:01-DEC- 2022:30-NOV-2023: Service From: 01-DEC-2022 Service To: 30-NOV-2023 1 0.00 0.00 19 SSV00S00527A-SP TRAFFIC INFORMATION MAINTENANCE - STANDARD:01-DEC- 2022:30-NOV-2023: Service From: 01-DEC-2022 Service To: 30-NOV-2023 1 1,562.39 1,562.39 20 SSV00S00578A-SP XML LAW INTERFACE MAINTENANCE - STANDARD:01-DEC- 2022:30-NOV-2023: Service From: 01-DEC-2022 Service To: 30-NOV-2023 1 1,582.21 1,582.21 21 SSV00S00023A-SP COMPSTAT MANAGEMENT DASHBOARD THIRD PARTY 1 7,809.26 7,809.26 Motorola Solutions, Inc. 500 West Monroe Chicago IL 60661 United States Federal Tax ID: 36-1115800 ORIGINAL INVOICE Transaction Number Transaction Date Transaction Total 8230388393 02-NOV-2022 93,297.21 USD P.O. Number P.O. Date Customer Account No 1000412255 Visit our website at www.motorolasolutions.com Payment Terms Payment Due Date Net Due in 30 Days 02-DEC-2022 DIVERSION CONTRARY TO EXPORT CONTROL LAW IS PROHIBITED Line Item # Item Number Description Qty.Unit Price (USD) Amount (USD) MAINTENANCE - STANDARD:01-DEC-2022:30-NOV-2023: Service From: 01-DEC-2022 Service To: 30-NOV-2023 22 SSV00S00033A-SP LAW RECORDS MAINTENANCE - STANDARD:01-DEC-2022:30- NOV-2023: Service From: 01-DEC-2022 Service To: 30-NOV-2023 1 5,186.75 5,186.75 23 SSV00S00036A-SP MOBILE AVL AND MAPPING MAINTENANCE - STANDARD:01-DEC- 2022:30-NOV-2023: Service From: 01-DEC-2022 Service To: 30-NOV-2023 1 2,594.05 2,594.05 24 SSV00S00038A-SP MOBILE RECORDS MAINTENANCE - STANDARD:01-DEC-2022:30- NOV-2023: Service From: 01-DEC-2022 Service To: 30-NOV-2023 1 5,186.75 5,186.75 25 SSV00S00052A-SP STATELINK MAINTENANCE - STANDARD:01-DEC-2022:30-NOV- 2023: Service From: 01-DEC-2022 Service To: 30-NOV-2023 1 3,124.77 3,124.77 26 SSV00S00072A-SP CAD MAPPING MAINTENANCE - STANDARD:01-DEC-2022:30-NOV- 2023: Service From: 01-DEC-2022 Service To: 30-NOV-2023 1 2,594.05 2,594.05 27 SSV00S00103A-SP BRAZOS XML INTERFACE MAINTENANCE - STANDARD:01-DEC- 2022:30-NOV-2023: Service From: 01-DEC-2022 Service To: 30-NOV-2023 1 2,370.18 2,370.18 28 SSV00S00028A-SP FLEX TOUCH MAINTENANCE - STANDARD:01-DEC-2022:30-NOV- 2023: Service From: 01-DEC-2022 Service To: 30-NOV-2023 1 2,295.48 2,295.48 29 SSV00S00050A-SP IBR MAINTENANCE - STANDARD:01-DEC-2022:30-NOV-2023: Service From: 01-DEC-2022 Service To: 30-NOV-2023 1 2,898.37 2,898.37 30 SSV00S00331A-SP MOBILE ARREST FORM MAINTENANCE - STANDARD:01-DEC- 2022:30-NOV-2023: Service From: 01-DEC-2022 Service To: 30-NOV-2023 1 1,777.63 1,777.63 Site CA Tax at 0%0.00 Site Total 93,297.21 Total Tax CA 0.00 USD Subtotal Total Tax CA 0.00 USD Total Tax USD Total USD Amount Due 93,297.21 Total Tax CA 0.00 0.00 93,297.21 93,297.21